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Level 1

automatic journal entries for prior period

On QBDT (2017)  when voiding a check from a prior period, a popup used to appear giving the option to automatically create JE's (in prior pd and a reversing JE in current).  It no longer pops up.  I've searched extensively and contacted support yesterday but no luck.  Any ideas?

 

FYI, in Company Preferences, a closing date has been set, including use of a password.  I've also tried resetting the one time messages, but it still doesn't appear.

 

(BTW, I'm clear on how to handle with manual journal entries, but would like to use the automated feature again, if possible.)

 

Thanks much!

Solved
Best answer 02-18-2020

Best Answers
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QuickBooks Team

automatic journal entries for prior period

The pop-up message will only show if the check is coming from a closed period and if it's associated with an expense, @ChrisS2.

 

However, if the check you're trying to void is associated with non-expense accounts or items, you'll not be prompt to create journal entries. These are checks using items, bill payments, paychecks, payroll liability payments, and sales tax payments. 

 

For more information, go to the Help menu at the top and search voiding a check in a closed period. Also, see this article on how to create a journal entry in QuickBooks Desktop.

 

I'm always here if you still have questions about your account. Have a wonderful day!

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Highlighted
QuickBooks Team

automatic journal entries for prior period

The pop-up message will only show if the check is coming from a closed period and if it's associated with an expense, @ChrisS2.

 

However, if the check you're trying to void is associated with non-expense accounts or items, you'll not be prompt to create journal entries. These are checks using items, bill payments, paychecks, payroll liability payments, and sales tax payments. 

 

For more information, go to the Help menu at the top and search voiding a check in a closed period. Also, see this article on how to create a journal entry in QuickBooks Desktop.

 

I'm always here if you still have questions about your account. Have a wonderful day!

View solution in original post

Highlighted
Level 1

automatic journal entries for prior period

Fantastic! Thanks for clarifying.

Highlighted
Level 1

automatic journal entries for prior period

Chris 52

Could you review the JE's needed to void a prior period check and reissue it?  I can't find the instructions since the auto option disappeared.  The check I need to void only affects expense accounts, so I'm not sure why the pop up is not appearing.  Thank you!

Highlighted
QuickBooks Team

automatic journal entries for prior period

Welcome to QuickBooks Community @Baxter2016,

 

When you void a check transaction, you'd be prompted with an option of whether an automatic journal entry will be created for it. You'd see this once you click the save and close button.

If you click Yes, the Journal Entry will automatically be created, and once you click No, just void the check you'll want to enter the Journal Entries manually.

To review the journal entries account, you can run the Journal reports. Here's how: 

  1. Go to the Reports menu.
  2. Select Accountant & Taxes.
  3. Choose Journal.

In case you need help on how to customize a report, just go to this link: Customize reports in QuickBooks Desktop.
 

If you have any other concerns, please don't hesitate to drop a comment below. I am here to help.

 

Highlighted
Level 1

automatic journal entries for prior period

Dear team,

 

I want to know weather quickbooks creates automatic journal entries for every banking entry that we do.

(By banking entry I just mean, when a transaction appears as 'IN REVIEW' and I just enter it into 'QB'.

 

Secondly, if it does, are these journal entries as per the double entry method of book keeping.

 

Thanks.... as I am not from accounting background and a software user/owner.

 

Appreciated.

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