automatic journal entries for prior period

Fantastic! Thanks for clarifying.

Chris 52

Could you review the JE's needed to void a prior period check and reissue it?  I can't find the instructions since the auto option disappeared.  The check I need to void only affects expense accounts, so I'm not sure why the pop up is not appearing.  Thank you!

Welcome to QuickBooks Community @Baxter2016,

When you void a check transaction, you'd be prompted with an option of whether an automatic journal entry will be created for it. You'd see this once you click the save and close button.

If you click Yes, the Journal Entry will automatically be created, and once you click No, just void the check you'll want to enter the Journal Entries manually.

To review the journal entries account, you can run the Journal reports. Here's how: 

1. Go to the Reports menu.
2. Select Accountant & Taxes.
3. Choose Journal.

In case you need help on how to customize a report, just go to this link: Customize reports in QuickBooks Desktop.
 

If you have any other concerns, please don't hesitate to drop a comment below. I am here to help.

Dear team,

I want to know weather quickbooks creates automatic journal entries for every banking entry that we do.

(By banking entry I just mean, when a transaction appears as 'IN REVIEW' and I just enter it into 'QB'.

Secondly, if it does, are these journal entries as per the double entry method of book keeping.

Thanks.... as I am not from accounting background and a software user/owner.

Appreciated.

Hello, @ask1. 

You can click on the Add button so the transaction will be added to the register and moved from the For Review tab to the In QuickBooks tab.

 If there are existing records that match the downloaded transaction/s, you can click Find match to review the matched transactions.

To know more about downloading and reviewing transactions, check the following article: Categorize and match online bank transactions in QuickBooks Online. 

Here's an extra link that can help you out in the future: Unmatch or move bank transactions after reviewing them. 

Let me know if there's anything you need assistance with. I'm a few clicks away to help. Have a good day!

In quickbooks desktop

o.k. journal entry for a check with an expense account prior period.

how about if the check had a COGS-food or COSG-beer  account? 

we do not owe the money. it was duplicate check and when realized it was not mailed but not void either. Is too late to void. We have to do a j.e.

Do I use the same accounts I used in original check but  reversing?....or should I use  miscellaneous income account?  Should I do 1 journal entry for 4 or 5 checks or do separate journal entry for each? 

how about a sales tax check? Journal entries?  duplicate internally but paid only once correctly to state.  

How about a check issued (duplicate) for distribution but owner deposited 1 check and never deposited the other. J.E. 

ChrisS2 - did you ever figure out how to get that pop up to come back and do automatic JEs for prior period void checks?

I am voiding several checks in Quickbooks Desktop 2019.  A week ago, I voided one from 2019 and it prompted to create the JEs.  Today, I have voided 2 checks from 2019 and did not get a prompt.  I have 2019 closed as well.  Any ideas why the JE creation is not working?

Let me add some information about when to create a journal entry, ctucker713.

Journal entry is used to correct transactions and post entries that cannot be performed in other ways. However, this can only be done for one customer or vendor at a time. This may be the reason why you were prompted to create a journal entry when you voided several checks but didn't get a prompt when you voided two (2) checks.

However, I still recommend reaching out to your accountant to guide you in creating JE. Just make sure your books are still intact since your 2019 books are already close. This way your accountant can give you additional information for other ways on how to do correctly void a check. 

Normally, you can enter a deposit in the current period for the total amount of the voided checks and post it to the correct account. Another way is to create a Journal entry.

Here's an article handy for future reference: Record and Make Bank Deposits In QuickBooks Desktop.

Let me know if you need further assistance with QuickBooks. We're always right here ready to help you anytime you need us. Have a great day!

MaryJoD or any QB Team member,

I am voiding a check from a prior period, that is closed with a password, and its is to an expense, and the option for the QB JE is not popping up. 

If I void the check, QB will adjust the prior period, which I don't want.  It used to be that a JE would be created and it the date was a problem, I would just adjust it.

If I void these old checks, I will have to go in and re-enter the cash and expense activity in the prior period and then do the debits to cash and debits to expense in the current period.  

What is the point?  Or I could do a deposit in the current period and check off both sides on my rec to cancel out the checks but the vendor profile with have the checks still showing.  

Suggestions?  I can't be the only one with this problem.

Thanks.  

You are def not the only one. QB Desktop was way easier when it comes to voiding stale checks. This is what happened behind the scenes on desktop (see below). I've tried to re-create this on QB Online but when I void a check it just makes the original accounts zero. I don't understand why they didn't keep the auto-prompt feature

The "solved" answer did not do a great job at explaining what a check associated with an expense means.  Check associated with an expense means you write a check only, instead of entering a bill then pay that bill.  So, if you enter a bill, you must go to pay bill to generate the "check".  This "check" is called a bill payment.  So, if you have a bill payment check, then the auto feature will not work.

On the other hand, if you go directly into "write checks", then you are associating an expense directly with that check.  Therefore, the auto feature would work.

I hope this helps.

I am having the same issue. I have a closing date set of 12/31/2022. The check was written in Dec 2022. When I go to void it, nothing pops up to create a journal entry. Is there a setting in preferences I am missing or has this feature been discontinued?

Please Help!

BethD

So, disregard this, after further research I see that the JE option only pops up if the check was directly written and not from a bill payable. Seems very weird that that is the case, but it's not the first QB quirk!

Beth D

I believe I checked the "do not aske me again" button on this popup. I want to "reactivate" this popup to be able to have my QB desktop automatically generate the request for a journal entry. How do I do that?

I appreciate you for following up on this thread, ablalack. I'm here to offer further details and support you in reactivating it within your account.

You can reactivate the feature by following these steps:

1. Go to the Edit menu and choose Preferences. 
2. Select the General tab from the left panel. 
3. Click on My Preferences. 
4. Ensure to check the box that says Turn off pop-up messages for products and services. 
5. Click OK to save the changes.
   

By performing these steps, you can activate the automation of pop-up messages in QuickBooks Desktop.

In addition, I'm sharing this article that can help you effectively monitor the outstanding payments you owe to your vendors: Accounts Payable workflows in QuickBooks Desktop.

You can always get back to the Community if you require additional questions or concerns. We're here to assist.