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Can I have an invoice not go to accounts receivable?

When I create an invoice it puts it as a negative in my account.  I do not want invoices to go directly to my account.  Only the payment.  I am just getting a zero balance.  

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Best answer 12-10-2018

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Established Community Backer ***

Your error is the Items listed on the Invoice. You use It...

Your error is the Items listed on the Invoice.

You use Items = these are the charges to the customer. These are not Payment TYPE items, and they are not linked to Bank. For instance, this is labor or material or postage or products and mileage and freight that you are charging to the customer. These typically are your source of income, so the items are linked to Income.

You use Invoice, because this date of sales is an Unpaid sale. This is AR = unpaid balance owed to you. Otherwise, you put these on a sales receipt = sold to the customer AND already paid, for this date = one step.

If you use Invoices, you will later use Receive Payment, to show the invoice has now been paid. This is the step that posts to the bank.

"When I create an invoice it puts it as a negative in my account."

You are using something on the sales form that is linked to Bank = Credit Bank = like writing a Check. It is supposed to Credit income.

"I do not want invoices to go directly to my account."

Fix the items you are listing as Sales for the customer.

View solution in original post

4 Comments
Established Community Backer ***

Your error is the Items listed on the Invoice. You use It...

Your error is the Items listed on the Invoice.

You use Items = these are the charges to the customer. These are not Payment TYPE items, and they are not linked to Bank. For instance, this is labor or material or postage or products and mileage and freight that you are charging to the customer. These typically are your source of income, so the items are linked to Income.

You use Invoice, because this date of sales is an Unpaid sale. This is AR = unpaid balance owed to you. Otherwise, you put these on a sales receipt = sold to the customer AND already paid, for this date = one step.

If you use Invoices, you will later use Receive Payment, to show the invoice has now been paid. This is the step that posts to the bank.

"When I create an invoice it puts it as a negative in my account."

You are using something on the sales form that is linked to Bank = Credit Bank = like writing a Check. It is supposed to Credit income.

"I do not want invoices to go directly to my account."

Fix the items you are listing as Sales for the customer.

View solution in original post

Established Community Backer ***

Your issue is not clear. A/R is only negative when a cust...

Your issue is not clear. A/R is only negative when a customer/job has an overpayment.

Frequent Contributor *

Re: Can I have an invoice not go to accounts receivable?

There are more comlete and complex ways. The simple, short cut is to create a Sales Receipt instead of an Invoice. Then reveice the payment to the Sales Recipt. An Invoice creates a Account Payable. A Sales Receipt does not. If you follow this process, your total will no longer get a negative (deduction). Make sure you are set to Cash Basis.

Frequent Contributor *

Re: Can I have an invoice not go to accounts receivable?

Please excuse the horrific spelling on my previous post. I was responding from my phone and it's a little bit too small to see very well. 🤓 Thanks all.

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