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leslief-wataugah
Level 2

Can you pay a 50% deposit on an invoice?

I have a bill from a vendor who needs a 50% deposit. Can I enter the invoice and only pay 50%? If so, how?
Solved
Best answer April 25, 2021

Best Answers
ShiellaGraceA
QuickBooks Team

Can you pay a 50% deposit on an invoice?

Thanks for getting back to us, @leslief-wataugah.

 

I'll walk you through the steps on how to record a partial payment. Let's go to the Bill Payment screen to see it.

 

  1. Tap the Expenses menu.
  2. Choose Vendors.
  3. Mark the box next to the vendor's name. Then, click the drop-down arrow beside Schedule payments.
  4. Select Make payment. This will open the Bill Payment page.
  5. Override the Amount and Payment field and then enter the 50% payment deposit.
  6. Click Save and close. See the attached screenshots below.

 

 

bill1.JPG bill2.JPG

 

 

 

Additionally, you can enter the partial payment by going to +New, and then Pay bills. Just type in the amount in the Payment field.

 

If you need help with other vendor tasks, click this link to go to our general topics with articles.

 

Don't hesitate to reach out to me anytime if you still have questions or concerns with vendor transactions. I'm always here for you. Take care and have a lovely day ahead.

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8 Comments 8
LeizylM
QuickBooks Team

Can you pay a 50% deposit on an invoice?

Welcome to the Community, leslief-wataugah. 

 

You can record a partial payment in QuickBooks Online. This way, the 50% payment will be registered, and the 50% will be tagged as a remaining balance.

 

Here's how:

 

1. Open the Bill that needs to be paid. 

2. Click on Make payment at the top. 

3. Enter the 50% of the payment in the amount section. 

 

Once you're ready to pay the remaining 50%, just reopen the Bill by going to the Expense tab and make a payment again.

 

You can also look at this article for further details: Enter bills and record bill payments in QuickBooks Online 

 

Keep in touch with me if you still need more help with this. I'll be here. Keep safe!

 

leslief-wataugah
Level 2

Can you pay a 50% deposit on an invoice?

Thanks for the information but I'm a little confused.  The response sounds like the process if we issued an invoice to a client and they want to pay a portion.  That's not the situation.  We have received a bill and they want us to pay them a 50% deposit.  Can I pay 50% of a bill and, if so, how?  Is the same process used?

leslief-wataugah
Level 2

Can you pay a 50% deposit on an invoice?

Sorry.  I reread your message.  It sounds simple but I don't see a "make payment" on the bill screen.  I see "schedule online payment" or "mark as paid".  And the link to the "how to record and pay bills" doesn't show how to make partial payment.  Where is the link to "make payment"?

ShiellaGraceA
QuickBooks Team

Can you pay a 50% deposit on an invoice?

Thanks for getting back to us, @leslief-wataugah.

 

I'll walk you through the steps on how to record a partial payment. Let's go to the Bill Payment screen to see it.

 

  1. Tap the Expenses menu.
  2. Choose Vendors.
  3. Mark the box next to the vendor's name. Then, click the drop-down arrow beside Schedule payments.
  4. Select Make payment. This will open the Bill Payment page.
  5. Override the Amount and Payment field and then enter the 50% payment deposit.
  6. Click Save and close. See the attached screenshots below.

 

 

bill1.JPG bill2.JPG

 

 

 

Additionally, you can enter the partial payment by going to +New, and then Pay bills. Just type in the amount in the Payment field.

 

If you need help with other vendor tasks, click this link to go to our general topics with articles.

 

Don't hesitate to reach out to me anytime if you still have questions or concerns with vendor transactions. I'm always here for you. Take care and have a lovely day ahead.

leslief-wataugah
Level 2

Can you pay a 50% deposit on an invoice?

THANK YOU!!!  Especially for the screenshots and step by step.  So easy I couldn't figure it out.

Candice C
QuickBooks Team

Can you pay a 50% deposit on an invoice?

Good morning, @leslief-wataugah

 

Thanks for reaching back out to us. I'm so glad we were able to provide you with some visuals and steps to fix the problem. 

 

For future reference, you can check out our tutorials page to help you navigate through your account to help you use certain features. 

 

I'm only a post away if you have any other questions. I'll always be around to help. Wishing you and your business continued success!

dsc5taxshop
Level 1

Can you pay a 50% deposit on an invoice?

Hello, I want to do the same thing, show Payment #1 and Payment #2. I realize I am 5 years later and QBO is a little different.

I do books for a GC and most of the subcontractors are 50% now and the rest when the job is done. I can just enter 50% of the amount but it leaves an open balance when I select "pay bills". I don't want them to show up there till I am ready to pay the remaining amount.

Is there a way with the newer version to do that?

CarlSJ
QuickBooks Team

Can you pay a 50% deposit on an invoice?

Yes, there's a way to record partial payments so that an open balance doesn't appear on the Pay Bills page in the newer version of QuickBooks Online (QBO), @dsc5taxshop. I'd be happy to guide you through the process.

 

First, let's record a Bill with the specific 50% amount:

 

  1. Go to the + New icon and select Bill.
  2. Enter the name of the subcontractor, then enter the 50% amount.
  3. Fill out the required details, then click Save and Close.

 

Next, pay the bill with the exact 50% amount:

 

  1. Go to the + New icon and select Pay Bills.
  2. Select the specific subcontractor.
  3. Choose the bill you created earlier and enter the exact amount to pay the 50%.
  4. Click Save and Close.

 

When you're ready to pay the remaining amount, create another bill with the other 50% amount. This ensures that the open balance doesn't appear on the Pay Bills page.

 

Additionally, you can generate a report with vendor totals in QBO to view all payments made to your vendors.

 

Feel free to return to this thread with any other questions or concerns about accurately recording payments for subcontractors. Have a productive day.

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