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waychan999
Level 1

How can I change an employee to a vendor with all the transactions that wen along with it?

 
9 Comments 9
Catherine_B
QuickBooks Team

How can I change an employee to a vendor with all the transactions that wen along with it?

I'd be able to help you manually create a New vendor, waychan999.


However, for the employee’s transactions, enter them as Check. Afterwards, inactivate the employee.


Here are the steps to create a Vendor:

  1. In the left-hand menu, select Expense then Vendors.
  2. At the upper right corner, click the New vendor button.
  3. Set up the Vendor Information.
  4. Then Save.

Just let me know if you have other concerns. Have a good one!

manager1212
Level 1

How can I change an employee to a vendor with all the transactions that wen along with it?

Employee became inactive prior to 2020, is now a vendor however QB will not print a 1099 for him. I have him set for it, but he is not coming up in the print  1099's list

Catherine_B
QuickBooks Team

How can I change an employee to a vendor with all the transactions that wen along with it?

Hello there, manager1212.

 

It's possible that the Track payments for 1099 option is not checked under the vendor details. To review, here's how: 

 

  1. Go to the Expenses menu and select Vendors.
  2. Look and select the vendor's name.
  3. Go to the Vendor details tab and click Edit at the upper-right. 
  4. Scroll down to the Vendor Information screen and verify if the Track payments for 1099 checkbox is selected. 
  5. Click Save.

Then, you can prepare and print your 1099s again. 

 

Let me know how this works. I'm just around the corner to help. Take care!

597
Level 1

How can I change an employee to a vendor with all the transactions that wen along with it?

How can I change an employee to a vendor with all the transactions that wen along with it?

MirriamM
Moderator

How can I change an employee to a vendor with all the transactions that wen along with it?

Hello there, @597.

 

At this time, the option to change profile types such as Employee to Vendor or vice versa is unavailable in QuickBooks Online (QBO). As a workaround, you need to create a new vendor and leave the employee active if you still want to use it.

 

For detailed steps, you can follow the steps provided by my colleague Catherine_B above.

 

I can see how the features you're looking for would benefit and empower your business. In the meantime, I recommend sending this request straight to our product engineers through feedback. Sharing features and options that you would like implemented is how our engineers look for new product updates.

 

To send feedback, follow the below steps:

  1. Go to the Gear icon at the top.
  2. Select Feedback.
  3. Enter your comments or product suggestions. 
  4. Then select Next to submit feedback.

 

You may also visit our Feedback forum page. From there, you can see a list of other QuickBooks users who already suggested this feature, as well as the recent updates in QuickBooks.

 

If you need anything else, please let me know. I want to help in any way I can.

smudd001
Level 1

How can I change an employee to a vendor with all the transactions that wen along with it?

I think I am in the same position as this original poster. I have someone who is a former employee (prior to 2021) that became a vendor (needs a 1099 NEC). I still had her listed an am employee for her payments. 

 

She is currently an inactive employee but has transactions associated with her. 

 

I have created a new vendor under her name and marked her eligible for 1099. What steps do I need to take have the transactions assigned to the new vendor account under her name so I can issue a 1099?

Tori B
QuickBooks Team

How can I change an employee to a vendor with all the transactions that wen along with it?

Hi there, @smudd001

 

Thanks for following along with the thread and sharing your concerns here in the QuickBooks Community. 

 

To clarify, what types of transactions have you entered under the employee? If you have entered paychecks through our payroll service, you'd need to contact our Payroll Support Team. This way, an agent can review your account in a secure environment and make any corrections to the checks that should have been paid to the vendor profile instead of the employee profile. 

 

You can use the link I've included below to connect with an agent.

 

 

Please let me know if you have any questions or concerns. I'll be sure to keep an eye out for your reply. Take care, and have a great day ahead! 

smudd001
Level 1

How can I change an employee to a vendor with all the transactions that wen along with it?

I was doing my own payroll manually for the first half of 2021. I began using Quickbooks desktop assisted payroll and did not report any of her earnings to them as prior payroll b/c all monies paid to her for 2021 should be reported via 1099 NEC. 

 

So how do I adjust those transactions to reflect in the 1099 report?

 

 

FritzF
Moderator

How can I change an employee to a vendor with all the transactions that wen along with it?

Hello, @smudd001.

 

Thanks for getting back to us and sharing additional information. Allow me to jump in and help process your vendor's 1099s in QuickBooks Online (QBO).

 

Since you processed manual payroll (journal entry) for this former employee, there isn't a direct way to adjust or move those paychecks or transactions to the newly created vendor.

 

As a workaround, you need to create a check and enter all the transactions for this vendor manually to reflect on the 1099s. Before doing so, I suggest consulting your accountant for further guidance on the proper way to handle this.

 

To create a check, here's how:

 

  1. In QBO, click the + New option at the upper left.
  2. Select Check under Vendors.
  3. Enter the necessary information on the desired fields.
  4. Hit Save and close to complete.

 

Once done, you may now proceed with processing your vendor's 1099s. You can refer to this article for the detailed steps on how to do it: Create and file 1099s using QuickBooks Online.

 

I also suggest visiting our website for more tips and other resources you can use in the future. Here's the link: QBO self-help articles.

 

Please post again or leave a comment below if you have additional questions about managing vendors or anything else. I'll be happy to help. Take care always.

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