How can I create 1099s for contractors I have paid for capital expenses? There is no option to include "capital expense" categories in the "box 7" options.

Good day, @bigislandgaines.

Did you use Capital Expenses as your posting account when recording payment made to contractors? If not, I recommend selecting the expense category used on the transaction on your 1099.

All Other Current Assets and Liabilities, Long Term Liabilities, Cost of Goods Sold, Expenses, and Other Expense accounts available in the Chart of Accounts are displayed in Box 7. If the option is unavailable on your end, I recommend performing some basic troubleshooting steps. Sometimes temporary internet cache files stored up in the system can cause unexpected behavior in the product. 

Let’s open a private (incognito) window and access the program from there. Check out these keyboard shortcuts:

• Ctrl + Shift + P (Internet Explorer)
• Command + Shift + N (Safari)
• Ctrl+ Shift + N (Google Chrome)
• Ctrl + Shift + P (Mozilla Firefox)

Once done, test the solution by creating the contractor’s 1099. If it works, go back to your default browser and clear cache. Here’s an article to help with the process: Delete browser cache and temporary Internet files.

Otherwise, switch to a different browser like Firefox, Internet Explorer, Google Chrome, or Safari. The one you’re currently on may be having a temporary issue with QuickBooks, and using a new browser in the meantime will allow you to get back to work.

Take a look at this article for more information: System requirements for QuickBooks Online, QuickBooks Online Accountant, and QuickBooks Self-Employe....

I’m adding these resources for your reference: Form 1099-MISC and 1099-MISC box 7: Nonemployee compensation.

Stay in touch if you need more help from me. I’m always here for you. Take care!

Thank you for your help. I had capital assigned as equity in my chart of accounts so QB did not include payments contractors in that category.  I have a new issue however:

When I try to generate the 1099s the company address is incorrect. I had a different address under the settings menu but have since updated that address. When I start the process of generating the 1099s, the correct address is listed, but in the last step to review the forms to be submitted to the IRS, the address is wrong. Any suggestion how to get the correct company address to be used? 

Hello @bigislandgaines,

Thanks for coming back. Let's edit your company address to make sure you're using the correct one on your 1099 form. Here's how: 

1. From the Expenses menu, select Vendors.
2. Select Prepare 1099s.
3. Select Let’s get started or Continue your 1099s.
4. Check out the guide on the left side to prepare 1099s and ensure you're on Step 1: Company section. Should you be on the other section, select the Back button below until you'll get to Step 1. 
5. Click the Pencil icon to change the address, then enter the correct address.  
6. Click Save when ready. 

If you're still experiencing the same issue after updating the address, I'd suggest you use another supported browser. 

For future reference, read through: 1099's FAQ's. It has answers to commonly asked questions and contains helpful tips in preparing the 1099's.

Let me know if you need more assistance. The Community team is always here to back you up. 

I forgot to mention that I had entered the correct address in step 1 of preparing 1099s from the start. When I return to that section now, the address is correct, however when I get to the last step in the e-file service (view and submit), the address for the company on the 1099s is wrong. As far as I know, the address entered on 1099 form preview is not anywhere else in quickbooks anymore. 

Also, I tried using MS Edge as my browser (typically using chrome) and had the same results.

Hello there, @bigislandgaines.

Let's review the mapping and select the correct mapping of accounts.

Here's ho:

1. Go to Workers and choose Contractors.
2. Click on Prepare 1099s.
3. Click on Let's get started.
4. Review the information in the Company section and click on Next.
5. In the Account section, this is where you will have to categorize accounts. On the categories page, select the checkbox next to all the 1099 boxes that fit the type of the contractor payments you make. Review the payment totals for each box. If you don’t see all of the payments you expect, check that the list shows the right tax year and type of vendor (they should meet the 1099 threshold). Excluded payments are typically those paid by credit card, which is reported to the IRS by the credit card issuer. Once you're done, click on Next.
6. In the Contractors section, review the contractors' information and click on Next. 
7. Click on Finish preparing 1099s.
8. Click on Go to 1099 E-File Service to e-file your 1099s.

To learn more about the boxes on the form 1099, you can check out this helpful article: Form 1099-MISC.

Let me know if you have any other questions. It'll be my pleasure to help.

Thank you for your response, however I followed your instructions and despite my company address being listed correctly in #4 of your instructions, when I go to the efile service and preview my forms the company address is a different (and incorrect address). Can you suggest any other changes so that I can submit my 1099s? 

Ryan,

  Thank you for your response; I wish I had seen it earlier. I did not notice the option to make changes in the e-file service and just spent an hour on the phone with Intuit support where they made the change for me. It's interesting that e-file does not inherit the info from the quickbooks site other than (presumably) the first time the process runs. But now that I am aware that I can make the change myself I can handle this in the future!