How do I add signature to checks?

Hello steve23,

I can share some information about adding signature on a check in QuickBooks Online.

Right now, adding a signature to checks is available in QuickBooks Desktop and this feature isn't available yet in QuickBooks Online (QBO). I think this is a great idea and it would help many customer if we have this option in QBO. 

For now, you can affix the signature manually on every checks you’ve printed or integrate a supported E-signature third-party application.

To check for apps compatible with QBO:

1. Go to Apps.
2. Click Finds Apps.
3. Type "digital checks/signature" in the Search for an app field (see screenshot below).
4. If you have found the app you're looking, just click Get App Now.

I've sent your request to our Product Developers. I'm hoping that you can also share your suggestions to them from your end. We're always looking for ways to improve QuickBooks Online and most of our new features come from our customers' ideas.

You can do this by clicking the Gear icon at the top and selecting Feedback.

Thanks for your input. Should you have more questions, feel free to let me know. I’ll be here if you need me.

so, to be clear, placing a signature on a check in your new online version is NOT available, correct?!

Hi steve23,

Yes, the feature to add a signature to checks is currently not available in QuickBooks Online. In the meantime, you can affix the signature manually as advised by my colleague @PreciousB.

If you have any other questions, feel free to comment below. We're always here to help you.

But this is an important feature.  Now that I have moved to QB Online, I cannot:

- put my signature on a check

- print 3-up paychecks

- put large free-form fields for text on my invoices

- control the invoice numbering

- use my old memorized reports

- use QB when I am not online

- manage 2 companies with a single subscription

- subscribe to simple payroll tax table updates

- import batches of checks via Excel

- on and on.

This is really a tough program to use.

Some of the functions you need are actually available in QBO, sfuller.

I'll give out the steps on all the features that you can enable in QBO. Let's start with adding large free form texts on your invoices. You can customize your invoice template to show the field you need.

However, you can only add up to 31 characters on each field. Another workaround is to add those texts on the Message on invoice box. You can type up to one-thousand characters and they will all be printed on the invoice for your customers to see.

Second is controlling the invoice numbering. You can turn on the Custom transaction numbers option so you can manually change the invoice numbers if needed.

Here's how:

1. Click the Gear icon in the upper right-hand corner of the Dashboard.
2. Under Your Company, click Account and Settings.
3. Go to the Sales tab on the left.
4. Select Sales form content section to open it.
5. Check the Custom transaction numbers box.
6. Click Save, and then Done.

For memorized reports, you can open any reports you need and customize them. Once done, you can save the customization so it'll be easier for you to access them anytime with the changes you've made. Here's how: How to customize reports

.

To import batches of checks from Excel, you can save them as CSV files and bring them over to QBO. Here's how: How to import bank transactions using Excel CSV files.

Now, I'm going to talk about the options that are not available. To print your signatures on checks, you can follow my colleague's suggestion above. There are a couple of third-party apps that can do that for you.

Currently, you can only print the paychecks in a 2 part pre-printed check style. By the name itself, QuickBooks Online is a cloud-based program. This means that it's an online program which needs internet connection for it to work. Unlike the Desktop version, QBO can be accessed anytime and anywhere on your mobile phone or tablet.

This leads us to the next functionality which is to have different subscriptions per company. We designed it this way since all of your data are stored in our cloud per account.

You can learn more about it here:

• System Requirements for QuickBooks Online
• QuickBooks Online file size and feature limits

Of course, I will also share your thoughts and suggestions to our developers. They will be evaluated and might get a chance of being added in any future updates.

I hope I've covered all of your concerns today. If you still need more help, just leave a reply and we'll get right back to you.

Has this been updated?  I can't imagine why a digital signature wouldn't be an option in an online program!!

QB Online just isn't a fully-featured program.  I cannot think of any benefits of QB Online.  If you are accustomed to power-using QB desktop, like I am, you cannot do what you want with Online.  I stuck it out until the end of our fiscal year and converted everything back to Desktop.  Now I once again have control of my company's accounting.  

For 8 months, I printed A/P checks 3-up, and also pasted pictures of my payroll checks into PowerPoint in 3-up format for printing, then ran them through the printer one more time, printing a second document onto them - the second document had nothing but 3 pictures of my signature, positioned properly on the sheet.

Just go back to Desktop.

Wow, that is a lot of unnecessary work! I agree Intuit needs to up their game with QBO features. 

Please just stop with the search for an app.  You keep posing this search for an APP crap....

I too am searching for a way to add my signature to checks in online QB and cannot believe that this simple easy step is not available!!  I did a search for an app using the exact search term given by Precious and I got a "We didn't find any apps" response so that was worthless.  I then searched further and there's nothing!!  This is unbelievable that you cant add this simple step to your program. 

Well, it certainly seems ridiculous not to be able to sign a check in a computer/web based application that also, it would seem, doubles as an accounting program.  I do hope you have someone there that can come up with a way to do this seeing as IBM was doing it with the AS/400-iSeries 20 years ago.

Thanks for coming to the Community and for joining this thread, @VKury.

I can see that being able to add a signature to checks would be helpful to users, like you. As recommended by my colleague @PreciousB above, you can utilize a third-party application for now. You can follow her outlined steps so you can choose which tool works best for your business.

We acknowledge your opinion. And we are constantly looking for input and feedback from you and the rest of the users on how we could do even better. Not to worry, I’ll personally send this concern to our managerial team so they could come up with the best course of action to improve QuickBooks.

Let me also share our QuickBooks blog site where the latest news and updates such as features were posted.

Don't hold back to drop a comment below if you have other concerns. It's our pleasure to be of great help. Take care.

Thanks for the insite.  It is the same one that was already posted. I looked into that option and discovered the remedies imbodied there all seem to carry more cost.  I cannot say they all do, as I did not investigate them all.  Instead of pursuing those, I came up with a homgrown e signature solution that signs checks with minimal effort and zero add cost.  But, thanks all the sure for your effort. 

Yes, I saw that posting before and looked into the suggested E signature solutions.  I don't know if all carry additional costs, but the ones I investigated did. I came up with my own homegrown E signature solution which adds 0 cost with minimal effort. Thanks for your effort all the same.

But utilizing the option listed above to search in the apps sections lead to NO RESULTS. There are no applications that allow you to add a digital signature. With the switch to remote work for most of your users in 2020, this is absolutely ridiculous. 

Hi there, @adj025.

I can see how seamless it would be to add signatures to checks in QuickBooks Online (QBO). Or, any available third party application that supports this option. For the time being, I would recommend adding your signature manually after printing your checks.

Rest assured I'll be taking note of your message and relay this to our product developers. This way, they get notified of the feature needed as they're working nonstop to develop the products and deliver the best experiences for all QuickBooks users.

To stay current with the latest QuickBooks news and feature enhancements, I recommend checking out our blog. Here's the link: Product Updates.

For more tips about recording and printing checks in QBO, I also suggest opening these articles:

• Print a check in QuickBooks Online
• Create and record checks in QuickBooks Online

If you need additional help with your checks, please let me know by adding a comment below. I'm always here to help. Have a good one!

Is this feature available on Quickbooks Online yet?

I'm happy to shed some light on this for you, @Kylie Tippen.

Currently, QuickBooks Online offers basic functionality in creating and printing checks. What you can do for now is to add your signature on every check you’ve printed or integrate a supported E-signature Third-Party applications.

Here’s how:

1. Login to your QBO account.
2. Go to Apps from the menu tab.
3. Type in E-signature or a related search.
4. Click the magnifying glass to search.
5. If you have found the app you're looking for, just click Get App Now.

Let me know what other questions you may have on this or anything else within QuickBooks Online. Have a fantastic weekend! 

Adding a signature to checks is a basic need, QBO needs to step it up and get this added. Hand signing when you print hundreds at a time is not an option. When I inquired of the sales team what QBO couldn't do that my QBDesktop could, I was told it could do everything. Day by day i find more and more that it can not do. Your team needs to be honest!

Has anyone found a third party app that CAN be used to e-sign checks? 

How did you add your homegrown e-signature?

Thanks!

Hi there, @rschaffer. Thanks for joining the thread.

Right now, able to add e-signature to checks in QuickBooks Online (QBO) is unavailable. 

In the meantime, you can affix the signature manually on every check you’ve printed as suggested by my colleague PreciousB or integrate a supported E-signature third-party application. Since QuickBooks integrates with hundreds of third-party software developers.

While I’m unable to recommend an app, I can route you to the website where you can look for an application specific to your business needs. From there, you can integrate the app to QuickBooks Online (QBO). 

Additionally, to view a wide range of options, use specific keywords to narrow down the search. You can check the reviews from other customers to help you decide which app suits your business type and needs.

Let me know if you have any additional questions by using the Reply option below. I'm here to ensure your continued success. Have a great day!

I find it interesting how you can print a logo on an invoice, but you can't print a graphic signature on a check.  This is a fundamental need, and I see that it has been complained about now for several years. {Updated 7/15 - I spoke to our attorney about this.  He thinks that QBO won't allow a digital signature because it isn't technically being placed at "my" location.  They would be placing the signature on at their location and then sending it to me to print, and that may not be legal}

To anyone who wants to know how I dealt with this.  I printed all my checks to PDF (after going through the spacing setup for my check stock).  And then opened the resulting PDF in Acrobat, and applied my signature to each page.  I turned on view ruler and grid.  Then "stamped" the page at 5.5" in from the left, and 2.75" down from the top with a custom stamp I created using a JPG of my signature.

{Also updated 7/15 - Found a better way of consistently printing the "digital image of an ink signature" onto the checks using Adobe Acrobat's WATERMARK feature.  I think you need Acrobat Pro, or a similar PDF editor which allows for adding a watermark to the front of a PDF page.

Create checks as one PDF file.  Save the file.  Then under Pages/Edit Page Design/Watermark click on "Add Watermark".  Under Source, select File and then Browse for your PDF image of your signature.  Set Absolute Scale to 100% (depending upon the size of your digital sig.  This may need to be adjusted), Opacity to 100%, Appear on top of page, and if you use the Intuit pre-printed 3-part checks, the Position is Vertical 2.4 inches from Top and Horizontal Distance 5.75 inches from Left.

Use the Preview Page to confirm that the watermark will be on every page.  Click on Save Settings at the top and give it a name.  Then do a test print on one check.  If the signature is too large or small, adjust the Absolute Scale.  If it is too far up or down, adjust the vertical distance accordingly, and the same for horizontal if too far left/right.  Remember to Save again, print again, rinse and repeat until it's perfect.  Then you won't have to deal with this issue ever again.  Just print your checks from QBO to a PDF, and then apply the saved watermark.  Then print on the check stock. - end of edit 7/15}

Then I printed them all out on check stock.

My 2 cents.

The search for Digital checks/signature only brings up Docusign.