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LorieJo
Level 1

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Here we are 3 years later and still no resolution to this issue.

When?

LorieJo
Level 1

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

If the only thing you want to get rid of is them showing up in your reminder list:

Go into Company Preferences: Select Reminders tab on left: That shows a list of items you have the option to 'show summary', 'show list', and 'don't remind me'. I had 1,000+ sales orders to print in my reminder list that was making me crazy. I went into the list I just mentioned and clicked on 'don't remind me' for the sales orders. AND they're off my reminder list now!!! Yay!!!

C-Intec
Level 2

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Several years later and we still have the issue, but QB seems to be smarter now and knew that my printer was turned off. But it doesn't know that I took the paper out. So that is my workaround for clearing up things left behind from ghosts of the past. 

SAS Shelter
Level 1

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Hi,  I'm in the exact same boat at you and need to clear 3,960 very old sales receipts that our company clicked "print later".   A simple remove button would be so helpful QuickBooks!   I tried both suggestions of unplugging the printer and printing to PDF but they do not clear the reminder queue.   How did you print in batches of 500 without clicking every single one?   How can I just select 100 at a time to print?  Thank you! 

Giovann_G
Moderator

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Hello, SAS Shelter.

 

I understand that if the remove button is available, it will be simpler for you to eliminate outdated sales receipt stock from the reminder queue. Currently, you can clear the print form list by sending them to your printer which is offline or not powered on. 

 

Furthermore, there isn't a way to print in batches without clicking or selecting the transaction. To avoid any problems, you must manually count each item by 100 after picking it.

 

Alternatively, you can toggle the reminder list to " Don't Remind Me" to refresh the reminder queue.

 

Here's how:

 

  1. Go to Edit, then Preferences.
  2. Click the Reminders menu.
  3. Go to the Company Preferences tab.
  4. Select the Don't Remind Me box.
  5. Once done, hit OK.
  6. Close and reopen QuickBooks.

 

I'm also adding this resource about resolving data difficulties on the program for future use: Fix data damage on your QuickBooks Desktop company file.

 

You're welcome to post again if you need anything else in QuickBooks. We're always here to help you.

SAS Shelter
Level 1

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Thank you, but it does not work just to send them to a printer that is not powered on or online because it crashes.  If the solution is to print 100 at a time,  are you suggesting that I need to "click" one-by-one in batches of 100,  for over 3,500 sales receipts??   There is no easy way to select 100 at a time?     I have already turned the reminder off,  but that's not the point.  I want them cleared from my system so that way I can keep track of which ones are new and actually need to be printed.     It seems like so many people are having this issue,  why would this not be a simple "ctnl +" to select 100 at a time  OR a simple remove button??   

KE1339
Level 1

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Same issue, 3 different company files. Printing does not help. Printing to PDF does not help. Manually clearing the print later box does not help. Have run the qb tool hub print repair multiple times. Even tried printing them 1 at a time, the refuse to be cleared. 

JamaicaA
QuickBooks Team

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Hi there, KE1339.

 

I appreciate your efforts in trying out the recommended resolutions above. Let me route you to the best help available to address the printing outdated receipts concern.

 

Since you've done a lot of troubleshooting and the issue persists, it requires a thorough investigation from our experts. With this, I recommend contacting our Support Team. They have the tools to help find the root cause of this printing behavior.

 

Here's how:

 

  1. Go to the Help icon, then select QuickBooks Desktop Help.
  2. Press Contact Us.
  3. Enter a description of your subscription concern, then click Continue.

 

Save this article for methods to fix issues with PDF files moving forward: Troubleshoot PDF and Print problems with QuickBooks Desktop.

 

In case you encounter issues with printing, refer to this guide for solutions: Fix printing issues in QuickBooks Desktop.

 

If you have any other questions about QuickBooks aside from clearing transactions from the print queue, let me know by adding a comment below. I'd also appreciate it if you could update me on how it goes with our experts. I want to make sure this gets resolved. 

dbanakis
Level 1

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

SOLVED!!!   I had the same problem and read through this thread finding nothing to help at all.  We had over 800 in print queue and couldn't get them to print and or go away.  We had the first invoice in there that was an inactive customer and had no invoice number.   Maybe that was the hold up originally so I just opened that invoice and unflagged to be printed.   The other invoices in there will print and clear out now but I can't do all 800 at once or it crashes.  Now it seems the problem is that there are too many in there.   Maybe this can help Quickbooks at least solve the problem?

Aldren18
QuickBooks Team

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

Thank you for sharing your solution, Dbanakis! Your experience and workaround are precious for other users facing similar issues with large print queues in QuickBooks Desktop (QBDT). Let me expand on your solution with some extra information.

 

Your approach of printing invoices in batches and gradually clearing the queue is an effective workaround. It emphasizes the importance of regularly maintaining the print queue and addressing stuck documents.

 

Since you continue to experience issues with the printing batch in QBDT, I recommend contacting our support team. They have the tools to investigate further the problem.

 

  1. Open your QBDT and click the Help menu.
  2. Select QuickBooks Desktop Help.
  3. In the pop-up screen, choose Contact Us.
  4. Click the Search for Something Else button and type your concern in the Ask Us Anything box.
  5. Hit on Search,  then scroll down to get your contact options.

 

I also strongly encourage you to share your valuable feedback directly with our Product Development team. They're interested in learning from users like yourself and highly value your suggestions for improving QuickBooks Desktop. Your insights can help drive meaningful enhancements to the software.

 

To send your input, here's how:

 

  1. Click the Help menu.
  2. Choose the Send Feedback Online option.
  3. Select the Product Suggestion option. A pop-up window displays.
  4. Enter your feedback suggestion.
  5. Hit on the Send Feedback button to send.

 

To keep updated on the product's latest release and updates, you can check out this article: QuickBooks Blog.  

 

Furthermore, I'll share these articles that will help you learn more about managing and printing invoices in QBDT:

 

 

Dropping a comment below is the simplest way to request help from our friendly and knowledgeable support team. I'll be more than happy to address additional questions you may have about printing and handling invoices in your QBDT.

Leo1969
New Member

How do I clear invoices from the print forms list, there are 500 invoices. Isn't there a way without going into each invoice and unchecking the print later box?

I found an easy way to do it. 

1. Go to File / Print Forms / Invoices

2. At this point, you have two options.

- For 500 Invoices or fewer: Select ALL

- For 501 Invoices or more: Select NONE, then press CTRL + Left mouse button to quickly select a batch of 500 invoices.

3. Click ok and save what you selected as a PDF. 

4. Once done, make sure to uncheck "Print later" option when creating new invoices. 

I hope this helps. 

Leo

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