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Level 1

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

 
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Anonymous
Not applicable

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

Hey there, @ANGLRN8TN,

 

I appreciate your time reaching out to us today. I can help you set up your vendor profiles in QuickBooks Online.

 

You can set up 2 vendor profiles so you can add both vendor addresses in QuickBooks. Please note that QuickBooks doesn't allow assigning the same description or name on multiple vendor profiles. The best thing to do is to add some identifiers to the other account like special characters or numbers. This way, QuickBooks will allow you to set up the accounts separately.

 

To set up a vendor profile:

 

1. Click the Expenses menu.

2. Go to the Vendors tab.

3. Click the New vendor button.

4. Fill out all necessary fields.

5. Click Save.

 

That should get you on the right track, @ANGLRN8TN. To know more about vendors in QBO, please refer to this article: Vendors Overview

 

Please notify me if you need further help. You got me here to back you up. Have a good one!

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Level 1

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

If I do as you suggest and have two different vendors, and one vendor is the payment address but the other vendor is the 1099 address, then when I run the 1099 report, there would be no data under the 1099 vendor.

Is there a way to fix that on the 1099 report, then? Thank you.

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Moderator

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

Hello there, es11.

 

Thanks for joining this thread. Let me share some helpful insights about handling 1099's with two different vendors.

 

In QuickBooks Online (QBO), we don't suggest setting up two locations for one vendor. In your case, since you're trying to send payments and 1099 report to different addresses, you have to make sure you manually edit the address every time you process a Bill Payment Check for your vendor.

 

Here's how:

  1. From the left menu, select Expenses.
  2. Click the Vendors.
  3. Choose the vendor that has the open bill, then find the bill you'd like to pay.
  4. In the Action column, select Make payment.
  5. From the Bank/Credit account drop-down, choose the bank.
  6. On the right, uncheck Print Later.
  7. Fill in the Payment date and Amount.
  8. Under Outstanding Transactions, check the bill you're recording a payment for.
  9. Edit the address.
  10. At the bottom right, select Save and Close.

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Here's an article to learn more about recording bill payment check: record a bill payment check.

 

If you wish to locate the payment, just follow the steps below:

  1. Go to Expense.
  2. Click Vendors.
  3. Choose a vendor and the payments will be listed from the Transaction List tab.
  4. Select the payment and click View/Edit.
  5. Edit the address.
  6. Click Save and close.

Should you have other questions or clarifications about this, don't hesitate to let me know and I'd be glad to answer them for you.

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Level 2

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

this is really short sighted, and disappointing that Intuit doesn't seem to care about this issue.  editing the address for check runs is unacceptable. 

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Level 2

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

I made a note in my vendor record that the 1099 needs to go to a different address and list the address; when I do my 1099 forms, I'll change the address to do the 1099, then change it back to the payment address when I'm done. Much easier than changing it every check run! That's just ridiculous!

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QuickBooks Team

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

Thanks for sharing a workaround, CYCBusiness1526. 

 

Right now, i'll make sure to take note of this preference and pass it over to our developers for future updates. Like you, i'm also hoping to have this available in our upcoming releases. 

 

Drop by again here if you have other concerns or you have anything else you'd like to discuss. 

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Level 2

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

How are you making out with this, since your original post in January?  Could you also add a physical address not just a mailing address to a Vendor profile?  i.e. A vendor has a PO Box for receiving payments but is brick and mortar and has a physical location. 

 

I can imagine there might be some programming hours available at the moment.  

Thank you,

Mike Mankin

[email address removed]

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QuickBooks Team

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

Good morning, @mmankin

 

I hope you're enjoying the day so far. 

 

We understand how this feature could be beneficial to all of our customers. We have submitted product feedback to our developer team, so this could be considered in a future update. However, as of now, we're still not able to add more than one address for vendors. 

 

Please check out our Blog Site to see status of updates and latest happenings.

 

Don't hesitate to let me know if you have further questions or concerns. You can always reach out to the Community or me anytime you need a helping hand. Take care! 

Highlighted
Level 1

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

Any progress on having multiple vendor addresses? One for remit - and one perhaps for a warehouse location?? The workarounds are very clunky and I am surprised that QBO doesn't offer this basic functionality. The Customers have two addresses.....why can this not be present for the Vendors?

Highlighted
QuickBooks Team

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

Hi there, @momayo111.

 

I recognize the importance of adding multiple addresses for each vendor, as this makes your work easier. As of now, we don't have a specific date as to when this feature will be available in QuickBooks Online (QBO). 

 
Rest assured, our engineering team is aware of this and is working on adding this in the future update. In the meantime, you can consider looking for a third-party app that has the feature you need for your business. You can visit our QuickBooks App Store and look for an app that integrates with QBO. Or, you can go to the Apps menu in your QBO account and look for an app from there.

 

I also recommend checking our QuickBooks blog page regularly so you'll be updated on the latest features and improvements in QBO.

 

Additionally, you can always check our Income and expenses page for future reference. There, you can read and learn some best practices in managing your expenses efficiently.

 

In case you have any other questions, you're always welcome to post here anytime. I'll be sure to answer them for you. Have a great day! 

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