Question

I need to setup a vendor that has a different mailing address for 1099's and payments. What is the best way to handle this?

35 replies
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QuickBooks Online

A

Anonymous

I appreciate your time reaching out to us today. I can help you set up your vendor profiles in QuickBooks Online.

You can set up 2 vendor profiles so you can add both vendor addresses in QuickBooks. Please note that QuickBooks doesn't allow assigning the same description or name on multiple vendor profiles. The best thing to do is to add some identifiers to the other account like special characters or numbers. This way, QuickBooks will allow you to set up the accounts separately.

To set up a vendor profile:

1. Click the Expenses menu.

2. Go to the Vendors tab.

3. Click the New vendor button.

4. Fill out all necessary fields.

5. Click Save.

That should get you on the right track, @ANGLRN8TN. To know more about vendors in QBO, please refer to this article: Vendors Overview

Please notify me if you need further help. You got me here to back you up. Have a good one!

E

es11

If I do as you suggest and have two different vendors, and one vendor is the payment address but the other vendor is the 1099 address, then when I run the 1099 report, there would be no data under the 1099 vendor.

Is there a way to fix that on the 1099 report, then? Thank you.

C

Charies_M

Level 9

Hello there, es11.

Thanks for joining this thread. Let me share some helpful insights about handling 1099's with two different vendors.

In QuickBooks Online (QBO), we don't suggest setting up two locations for one vendor. In your case, since you're trying to send payments and 1099 report to different addresses, you have to make sure you manually edit the address every time you process a Bill Payment Check for your vendor.

Here's how:

From the left menu, select Expenses.
Click the Vendors.
Choose the vendor that has the open bill, then find the bill you'd like to pay.
In the Action column, select Make payment.
From the Bank/Credit account drop-down, choose the bank.
On the right, uncheck Print Later.
Fill in the Payment date and Amount.
Under Outstanding Transactions, check the bill you're recording a payment for.
Edit the address.
At the bottom right, select Save and Close.

Here's an article to learn more about recording bill payment check: record a bill payment check.

If you wish to locate the payment, just follow the steps below:

Go to Expense.
Click Vendors.
Choose a vendor and the payments will be listed from the Transaction List tab.
Select the payment and click View/Edit.
Edit the address.
Click Save and close.

Should you have other questions or clarifications about this, don't hesitate to let me know and I'd be glad to answer them for you.

C

CTatCD

Adding to this request per the note: "we have to pick new features based on the value they’ll add to the most users possible." I went looking for this basic feature today in QB Desktop.

M

mmankin

I'm sorry, I don't understand what you are saying. I know there a precious few programming hours based on the exhorbinant hourly payroll cost of QuickBooks programmers. So, there is still no way handle multiple vendor addresses, corporate, physical, mailing, etc?

@CTatCD wrote:
Adding to this request per the note: "we have to pick new features based on the value they’ll add to the most users possible." I went looking for this basic feature today in QB Desktop.

L

LollyNino_C

QuickBooks Team

Thank you for checking in with us, @mmankin.

I can provide you with some information about setting up your vendor profiles in QuickBooks Online.

I understand how important it is to include many addresses for each vendor so that you can operate more efficiently. We don't know when this feature will be available in QuickBooks Online for the time being (QBO).

Our engineering team is aware of this and is trying to include it in the next update. In the meanwhile, you might want to hunt for third-party software that provides the features that your company requires. You can look for an app that integrates with QBO in our QuickBooks App Store. Alternatively, you can seek an app under your QBO account's Apps menu.

Additionally, you can always check our Income and expenses page for future reference. There, you can read and learn some best practices in managing your expenses efficiently.

In case you have any other questions, you're always welcome to post here anytime. I'll be sure to answer them for you. Have a great day!

A

anonymous2422

Four years later and QBO still has not added this simple feature.

We have the same issue. We use (as QBO designed it) the mailing address our vendors request to mail our POs and the shipping address to say the location for the materials to arrive or where the work will be performed; this is standard practice for many businesses where the location of the work is different than the location of the requestor of the work to be performed. Then when the 1099s are created by QBO, they show the mailing address for all of the 1099s which are not the same as what our vendor's W9 says. We need a spot to put the 1099 W9 information for the vendor so when we run a 1099 report, the company name and address on QBO's 1099 report matches the actual information required for the 1099. If our vendors all used the same information as their W9 for their POs, this would not be an issue, however our vendors do not work that way and we need this flexibility for ease of use.

It is not hard for QBO programmers to add a separate 1099 email address on a vendor to be stored for 1099 purposes if the 1099 checkbox is marked off for that vendor and then update the API also with this feature. We can't use your 1099 processing you offer because of this error in your reporting so we have to use third party software for it. Please QBO add this feature so your reporting features make sense.

J

Jeph430

I see QB has never really cared to update this issue... Was trying to figure out how to add a mailing address and thought surely I had to be missing something then came across this thread. You can add 2 address for customers, why not for vendors? Come on QB, get it together!

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