I'm here to share some information about how quantities work on an invoice, jennylee337.
When we create an invoice, we can add the number of items or units sold in the QTY column. Once we've changed the quantity of that item, the price will also automatically change depending on the number of quantity we've entered.
Currently, the option to add the total quantity is on an invoice is unavailable in QuickBooks Online. The quantity is shown per line item. At times , we roll out enhancements based on our customer's request. I'll be taking this post as a feedback and share it with our product developers for consideration.
For now, we can add the the Quantity column to be able to view the total number of each item sold in your invoices. I'll guide you how:
I encourage you to visit this article that will guide you in personalizing your sales forms: Customize invoices, estimates, and sales receipts in QuickBooks Online.
We'll keep you in the loop on our progress and will share any details as soon as we have them through our blog.
Please know that our doors are always open to help you. Feel comfortable to come back to this thread if you have further questions about invoices.
Thanks so much, but I do have a qty column already. I have multiple line items that all display the qty for that item, but wanted a total qty on the bottom, which is not available to display. My example invoice attached has two line items with qty 2 for each line. How can I add a total that will show 4? My invoices tend to have many more items at a higher qty and customers need that total to create their po’s from it. Please advise.
That'll be a great feature, jennylee337.
As of now, the total of the quantity will only show for each line item. A total quantity for multiple line items is unavailable.
We'd love to be able to provide the features you need most. We gather data for future feature updates.
Please let me know if you have other feedback aside from this. I'll be sure to send it over to our product developers.
I have been searching for this as well. I upgraded to Quickbooks Premier for work and I'm surprised with the lack of features you would think would be standard. I am in the same situation as you. We have multiple different line items so we need to know the total in a package to be able to make sure the shipment is whole. I don't want to pay again to upgrade to another Quickbooks that has it as upon Googling, Premier seemed to be made for businesses. I'll be crossing my fingers that the feature becomes available.
I understand the importance of being able to add the total number of items when recording invoices in QuickBooks. Though this feature isn't available as of the moment, I'll be sharing you a workaround to show this information. For now, you can add the total on the Description column so it becomes available when printing or emailing the transaction.
I've added these screenshots for your visual reference.
For additional reference about invoices in QuickBooks Desktop, check out this article.
I hope you will find my recommendation useful. As always, add a comment below if you have any other questions. I'm here to help however I can. Take care!