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One of my contractors does not have a social security number; how can I send them a 1099? The form will not let me save their info without an SSN

 
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Re: One of my contractors does not have a social security number; how can I send them a 1099? The form will not let me save their info without an SSN

enter all zero's as the number

to prevent this from happening again, you should have any vendor fill out and return the IRS form W-9, and if they will not do that, find another vendor.

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Re: One of my contractors does not have a social security number; how can I send them a 1099? The form will not let me save their info without an SSN

I also have the same issue.  I tried to enter all zeros it will not allow me to save and continue.  It says invalid value.  What can I do?

QuickBooks Team

Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

It's great to have you here, @Andyjr2683.

 

@Rustler is correct! Allow me to share more details on how you can send 1099 to your contractor who doesn't have a Social Security Number (SSN).

 

Yes, you can enter zeros as temporary SSN. If your contractor is a non-U.S. person, there's no need to send 1099 form at all. However, you'll need them to accomplished the W-8BEN form.  By signing Form W-8BEN, the foreign contractor is certifying that he or she is not a U.S. person. On the other hand, if your contractor has a Tax Identification Number or TIN, you can use this in creating and sending the 1099 form. 

 

If your contractor cannot provide his or her SSN nor TIN by the time of filling your Forms 1099-MISC, you should leave the identification number  box empty, but still submit the report to the IRS. They will be the one who will send a notice stating that the number is missing. This notice must be sent along with a backup withholding notice and W-9 form to the subcontractor.

 

For additional insights, you may check out this article: 1099 E-File Service: QuickBooks Online setup, troubleshooting, & FAQs.

 

Feel free to click the Reply button if you have other questions about preparing and filling the 1099 form of your contractors in QuickBooks. I'm always here to lend a hand.

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Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

This information is helpful. However, QB Online does not allow me to save the contractor's information without the SSN and when I put in [removed] or leaving it blank, it will say the number is invalid. So, I cannot proceed. 

QuickBooks Team

Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

Hi there, @peterchanbyuh.

 

Thank you for joining this thread and adding some details. I can share some insights about entering the Social Security Number (SSN) in QBO.

 

The option to enter a dummy SSN is only available on the vendor's profile. If you're already accessing or filing the 1099s, you will have to enter the correct SSN to proceed with the process and avoid receiving notice from IRS.

 

You have to get in touch with your vendor or let them reach out to IRS to get their SSN.

 

Keep me posted if you have other payroll questions for me. I'm still here to help you more. Have a nice day ahead.

 

 

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Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

Hi, I'm trying to prepare 1099's for my husband, a building contractor, to send to his subcontractors, and he doesn't have an EIN because he does not have employees.  The online quickbooks program will not let me continue if I enter his social security number.  How can I use this program to print the 1099 forms?

QuickBooks Team

Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

Hi Magwitch,

 

Your husband can enter his SSN in the company settings. That way, the number will just auto-populate when you prepare 1099 forms for his sub contractors on his behalf.

  1. Click the Gear icon.
  2. Choose Accounts and Settings.
  3. Choose the Company bar and click the Company name section.
  4. Select SSN and enter the SS number in the field provided.
  5. Click Save, and then Done

 

If you have an active payroll (trial or paid), you'll only see EIN in the company setting. QuickBooks thinks that you have employees and you have EIN because you have payroll. If your husband accidentally included the payroll feature in QuickBooks, he can cancel it to show the SSN option back in the company setting. 

 

Please get back to us here if you have other questions.

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Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

Hi, thanks for answering.  He does NOT have payroll--it says Canceled in red--and the only field available to him when I try to edit his company info is EIN.  This is the online version of Quickbooks, Quickbooks Simple Start.  When I try to enter his SSN in the field, it won't let me save it.  

 

Please help, I have to file these by tomorrow!

QuickBooks Team

Re: One of my contractors does not have a social security number; how can I send them a 1099? The...

Hello there,@Magwitch.

 

I've responded to your comment in your other Community thread and provided you other ways to resolve your problem on entering an SSN.

 

Here's the link to that thread: https://quickbooks.intuit.com/community/Taxes/Prepare-1099-s-with-No-EIN-Quickbooks-won-t-allow-SSN/....

 

Feel free to click on the Reply button if you have other concerns.

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