credit cards

Good day, @ji.

Setting up multiple credit cards for the same account with different user access is unavailable in QuickBooks Online (QBO). Both the primary and company admin have access to every part of your QuickBooks account. For more info, you can check out this article: User roles and access rights in QBO.

For now, we can set up a bank or credit card account with multiple subaccounts to easily connect it to your bank and reconcile downloaded transactions in QuickBooks. The best way to do this is to create a parent account and then have each individual card set up underneath as a subaccount. 

I can see how this option would be helpful for you and your business. Therefore, let me take note of this as a suggestion to improve your QuickBooks experience.

You can also our Firm of the Future site. This is where we share recent happenings and future developments, such as updates to newly added features.

If you have any other concerns, feedback, or questions, don't hesitate and come back to the Community. I'm always here to help you. Have a great day.

It's just one main account with multiple users & their own credit cards, is there a way to link the card to automatically book the expenses to quickbooks when they're charged? I don't want anything linked to our bank account, just credit card expenses.

Thanks for following up with the Community, JI.
 

Connecting credit card accounts to your books using the Bank Feeds feature is a great way to track your spending without having to manually enter each transaction.
 

If you choose to connect your accounts, their last 90 days of transactions will be imported into QuickBooks. Next, your books will match the data with existing entries and add new records for incoming transactions without a matching entry. This ensures your books are up-to-date with the accounts and reduces your amount of data-entry.
 

Here's how to connect an account:

1. In the left navigation bar, go to Banking, then Banking.
2. Click Add Account.
3. Search for your financial institution.
4. Upon being prompted to enter your credentials, be sure to use the same sign in info as when you visit the institution's website.
   
5. Once a secure link is established, you'll see all of your available accounts listed.
6. Select an appropriate type.

Now, QuickBooks will begin pulling transaction data from your financial institution.
 

I've also included a detailed resource about using our Bank Feed feature that may come in handy moving forward: How to use Online Banking, Connect Bank Accounts, & Review your Bank Feed
 

I'll be here to help if there's any additional questions. Have an awesome day!

Thank you this was very helpful. 

Pardon some basic questions, I'm still learning QB. What exactly does a 'match' do? If I import the last 90 days, of which the first 60 (or more) of these have already been entered & reconciled since I manually added them as expenses & those months are closed, how do I handle those when they import? Then on a daily basis I'm assuming any expenses will automatically upload, then I can review on the banking group & click on the CC? How do they know what GL account to book to, from historical entries? But I can also change & edit if it needs to go to a different account? Does 'match' add the expense if everything looks ok? What is the difference between Match & Add?

Also, I believe (I'll confirm) we have a parent account & sub accounts, is that still okay to link, & it will all roll into the main CC account?

With the help of this information, you'll be a QuickBooks master in no time, @ji.

Match means QuickBooks matched the downloaded transaction with the one you already entered. This links the two so there aren't any duplicates. All you have to do is make sure the match is correct.

1. Select the transaction to expand the view. 
2. Review the “Records found.” These transactions are ones you already entered in QuickBooks.
3. Select the link next to each record to get more details.
4. Review the “Deposit to” field on the forms. Your transaction in QuickBooks is already in the account listed.
5. When you’re done, select Match.

You can also use the Find Match tool to look for a match.

1. Go to Banking.
2. Under Bank and Credit Cards, select your bank account.
3. Under For Review, select your downloaded transaction.
4. Click Find match.
5. Select the appropriate deposits from the list of recognized transactions.
6. Click Save.

Add means QuickBooks didn’t find a matching transaction. Instead, QuickBooks will start a brand new transaction for you using the info from your bank. As you add, QuickBooks learns from your behavior and remembers how you categorized transactions.

1. Select the transaction to expand the view. 
2. Review the recommended account category. This is the account QuickBooks wants to categorize the transaction into. For example, you may see an expense for gas for your business vehicle. QuickBooks may suggest categorizing it under Travel Expenses. You can always change the category and put it in a different account depending on how you track this info.
3. Make changes to the payee and category before you select Add.
4. When everything looks good, select Add to record the transaction.

Moreover, when you download transactions from your bank, you'll have to categorize them so that they go into the right accounts. You can also create bank rules as this helps automatically categorize transactions for you. Feel free to read this article to learn more about bank rules: How to Set and Use Banking Rules for Downloaded Transactions.

With regards to credit card sub-account setup, it would be best to know how your bank sends the downloaded transactions. If the transactions download to one account, connect only the parent account. If the transactions download to the individual accounts, connect the subaccounts and not the parent account. Learn more about this set up in this link: About bank or credit card subaccount setup.

You can also read these write-ups for more tips for working in QuickBooks Online’s Bank Feeds:

• Matching Transactions
• Adding Transactions

Should you need any further assistance getting your bank feeds straightened out, please don't hesitate to comment below. I'm always here to help you.