GL Accounts and subaccounts

It's nice to see you here again in the Community, @TLPCPS.

You can create an account for the Tuition, Registration Fees, and Lunch Club. At the same time, create an item and make sure to Account the item on the accounts created. To do this task, here's what you'll need to do:

To create an account:

1. Go to the Lists menu at the top.
2. Select Chart of Accounts.
3. Hit the Account drop-down menu and select New.
4. In the Add New Account: Choose Account Type window, pick account type.
5. Click Continue.
6. Enter Account Name (Tuition).
7. Choose Save & Close.

To create an item:

1. Go to the Lists menu at the top.
2. Select Item List.
3. Hit the Item drop-down menu and select New.
4. In the New Item window, pick TYPE.
5. Enter Item Name (Tuition).
6. Click OK.

Once done, create an invoice for the specific item. Doing so will show the data that you need. 

To learn more about the process above, check these articles:

• Create, edit, or delete account in QuickBooks
• Add, edit, and delete items

Let me know if you have other concerns. I'll be here for you. Enjoy your day.

Thank you for your answer.

I have done all of these things and, on the individual invoices, they do show up with the descriptions that I want.

Problem is when I go into the customers screen everything shows under tuition.  Only when I click on the individual invoices does it show what they are for.

I am wanting them to show with the proper descriptions on the customer account screen.  Is this possible?

Hello, @TLPCPS.

I hope your day is going well. I'd be glad to lend a hand with getting the Tuition, Registration Fees, and Lunch Club to show on the Customer's Information window.

Before going into detail, I'd like to ask if you could provide me with a screenshot of what it's showing on your customer's page?

You can refer back to Create, edit, or delete accounts in QuickBooks article that my colleague @MirriamM provided to get you back to business.

I look forward to chatting with you soon. Have a safe and productive rest of your day!

Here is a screen shot.  I have accounts set up for each individual items in the GL and item list.  

My question is how do I have each different item show in the account column on this screen instead of showing under simply tuition?

Jane,

THAT WILL WORK!!!!!  Thank you ever so much!

Now I just need to remember to fill in the memo line!