those people who program QBO not to have the system transactions IDs are obviously non-accountant.  How do you search for a transaction with the offsetting entry without a transaction ID?  This makes it so hard to reconcile or to figure out how to fix the original entries

Hi KatyBelle,

I hear your sentiments. It isn't the kind of experience we want you to come across.

As my colleague shared above, I'd recommend sharing this concern with our Developers team. You can follow the steps shared above to post your concern.

Feel free look at our QuickBooks Online tutorials for more resources in managing your account.

I'll be around when help is needed.

I am wondering if there is any update in the features of QBO to provide information of the Transaction ID for each line item on the General Ledger. I only have a standard access on QBO of this client so I am not sure if the transaction ID is not visible due to full access restrictions.

Hi there, Roumbs.

Welcome to the QuickBooks Community. Let me share details about transaction ID and how it applies in a report in QuickBooks Online. Then, ensure you can send feedback so your suggestion is forwarded to the Product Development Team.

As mentioned above, QuickBooks Online will automatically assign a transaction number to your sales transactions. Then, you have the option to manually enter the Ref no. or No. field for expenses and other vendor-related entries. This way, they'll reflect when you pull up and customize the Transaction Detail by Account report. 

However, the option to provide or add Transaction ID for each line item on General Ledger is still currently unavailable. Please know that having standard or access restrictions isn't the reason why you're unable to see the transaction ID. Also, we’re unable to provide you with a specific time frame as to when this feature will roll out. Please know that having standard access isn't the reason why you're unable to see the transaction ID. 

For now, I suggest going to the Gear icon in QuickBooks Online. From there, you're able to choose Feedback to submit a request about adding Transaction ID for each line item on the General Ledger report. Any recommendations are sent to our engineer for consideration in future updates.

Lastly, you may refer to this article to view details on how you can customize reports to focus on the details that you want to see and give you tons of great info about your business: Customize reports in QuickBooks Online.

Please let me know if you have additional questions about how transaction ID works in QuickBooks. I'll get back to you soon, Roumbs. Take care and more power to your business!

It was probably already mentioned that in QBO's audit history there is an ID number.  It would be nice for audit purposes if this ID were searchable, and accessible in a report.  Again, maybe this was already addressed? 

A partial work-around, while not sufficiently bulletproof for auditors tracking transactions, may help many others:  Adding "Create Date" to your transaction reports will provide a pretty good uniqueID.  I don't know for sure but I suspect "Create Date is a Date-Time stamp (YYYYMMDD-HHMMSS) is set when QBO writes the transaction to their database and does not vary once the transaction is created.  Is "Create Date" unique?  Not necessarily, but if your transaction volume is not huge, it might work for you.  To be a bit more careful, try concatenating all transaction field values into one text field, including Create Date: this still might not produce a unique value, but the number of duplicates will be reduced significantly.  Hope this helps.

Thanks for this. But when we have multiple users recording transactions, it'll be a nightmare to find out what has or has not been recorded without the transaction ID, which some systems use as batch number or ref number. 

Surprisingly the info as important as the transaction ID functionality hasn't been enabled in QBO yet. We need it in adjusting items especially when you have multiple users recording new transactions and adjustments because it helps us know who-recorded-what-and when.

Is there a timeline where this can be solved? We are allotting an extra day per closing cycle to match reconciliations, especially with transactions with the same amount and received/paid in the same day. 

Hello there, @randelldan.

I'm here to help share insights about displaying the transaction numbers on your report in QuickBooks Online.

As of the moment, the option to show the transaction number details while generating any of your transaction detail reports. And I am also unable to determine when such a feature like this is added to the program.

For now, we may need to use the Description column as the field for your transaction numbers. If you haven't yet, I recommend getting in touch and letting our product developers know about this by sending a request via feedback. I'll show you how.

1. Go to the Gear icon.
2. Under Profile, select Feedback.
3. Describe how entering your transaction numbers in every line item of a transaction is helping your reports display your company's financial activity in QuickBooks.
4. Select Next.
5. Click Skip and send message.

For now, I'm including our Customer Feedback for QuickBooks Online page to track the status of your request and get the latest updates from our developer team. Updates such as how the recent enhancement made to QBO helps our business owners, like you.

It'll always be my pleasure to help if you've got other questions aside from generating reports in QuickBooks. Use the Reply button and leave your comment below so that I, @JonpriL, can assist you further. Stay safe!

I followed this whole feed and I'm trying to find out how to run a transaction detail report in QB desktop that gives me the column with the QB unique assigned identifier number.  I see a lot about QB online but nothing that tells me how to get that in QB desktop.  Can someone please tell me the steps to get that system generated number for each transaction on my transaction  detail report please?

Thank you

Thanks for joining the thread, @LisaAZ. Let's work this out so you can add a new column for identifiers in your QuickBooks Desktop (QBDT) transaction report.

Before anything, know that I want to ensure I can provide you with the best possible solution available. Can you tell me more about the identifier? May I know how you entered it in your QBDT company? This way, I can get more details and provide you with the suitable steps to add a new column on your reports specifically for the Identifier number.

Please don't hesitate to get back to me. I'll be more than happy to help you sort this out as soon as possible. Stay safe, and have a nice day!

In tally software, the statistics of transactions(JV,PAYMENT,SALES,PURCHASES etc.,) is available readily. Can you please suggest where to get this report summary in quickbooks?

When making a journal entry, QBO captures the Journal no. in the journal no. field on the header.  That number is reported as a concatenation of the action and the journal no. in the audit report.  Why can ALL transactions not have this id?  It is just good/required accounting, makes audits easier, and tracking easier for all.  Or add a proprietary QBO sql for users to query their data.

I came here looking for the same thing. Apparently the TRANS ID number is indeed in the URL of QBO but some how not utilized in the actual QBO platform. Here is a screenshot of what I see and I think this is exactly what everyone is referencing to. Its a system generated ID that is assigned to each transaction. 

What we are wanting is a way to reference to the TRANS ID that is generated by QBO as shown in the attached image. The txnId portion of the URL is the transaction ID. So yes QBO does generate a TRANS ID but doesn't utilize it throughout the platform. 

Hello there, 

I can see how convenient it is for you and your business. Currently, this is unavailable in QBO. As we value your suggestions, I recommend sending your feedback to our Product Development Team. Here's how to send feedback: 

1. Click the Gear icon in the upper-right corner.
2. Select Feedback under Profile.
3. Share your feedback.
4.  Click Next to submit.

Our product engineers will consider your suggestions, and you can always check the status of your request through this link: QuickBooks Online Customer Feedback. 

You can utilize this article for future reference: Customize reports in QuickBooks Online.

If you have any other QuickBooks-related questions, please post them in the Community. We are always available and eager to assist you with your inquiries. Have a wonderful day.

Late to the party, but could not agree more. As a person who has spent over a decade working in large corporate it is absolutely asinine to me that they would not make it accessible to us unless it's for the reason you are mentioning.

A unique transaction ID is the corner stone of data in the database as well as in doing any kind of quality analysis en mass. Removing a feature of this nature (and yes, the prior poster is correct, you would have had to intentionally exclude it, there is absolutely no way it isn't there in the background and could be added with almost no effort) would make me advise any company with enough size to require quality custom analytics choose a product other than Quickbooks.

EDIT: This thread is around for a 4th year now and all that Quickbooks seems to have to say is "submit a feedback." This is not about some niche request a small number of people wants. As many people have indicated if you are an accountant that is half competent you'd consider this an absolute must for many reasons and combined with the fact that it should be an easy feature to implement the only logical conclusion is that Quickbooks doesn't think it's in their best financial interest to add it. If that's the case then just be honest.

You can indeed have the internal transaction number show up in the Transaction Detail Report.  It is actually called the Transaction ID.  The trick is to use the New Enhanced Experience (or Modern View) version of the report.  This version is available in QuickBooks Online Advanced.  It allows for a whole lot more customization of the report including adding many more columns than what are available in the Classic View Transaction Detail Report.  See the image I have attached that shows how to add the Transaction ID column to the report. 

If this has helped you and you do not already have QuickBooks Online Advanced, we are an Intuit Authorized Reseller and can provide you with a discounted upgrade to QuickBooks Online Advanced.  Feel free to reach out to us for details.

We just got the Dancing Numbers plugin and it shows a QuickbooksID that is unique for every line. This was $100 for 1 year.