Linking reimbursement accounts to appropriate expense accounts.

Thanks Alex,

As can be seen in the screenshot after following your directions, I'm only seeing the ability to map to a single account. As the payroll setup allows me to add multiple custom reimbursement pay types, I was hoping to be able to assign each of these to the appropriate expense account. Is this not possible?

Edit: Scratch the above. I see you can do such a mapping via selecting "Each employee's wages are posted to different types of accounts (ex: salary, contractor, and so on)". If I make these mappings does this retroactively map them (i.e. past payroll) or only new payroll periods?

Thanks for coming back, omnyacoustics.

I appreciate you for providing us with a screenshot and coming up with a workaround to get this sorted out. If you made those mappings it will not retroactively map the past payroll. This will only apply to the new transactions when creating payroll. If you need to correct the past payroll transactions to their correct accounts, I'd suggest contacting our Payroll Support Team. They'll pull up your account in a secure environment and help you with this one. 

You may send a message via chat, call us at a time convenient to you, or we’ll get in touch with you instead. To ensure we address your concern, our representatives are available from 6:00 AM to 6:00 PM on weekdays and 6:00 AM - 3:00 PM on Saturdays, PST. See our support hours and types for more details about this one. Here's how to reach them: 

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Feel free to browse this link here if you need help with other tasks with running payroll. It'll route you to our general payroll topics with articles.

Drop a comment below if you need help with processing payroll forms and taxes. I'm more than happy to assist you. Take care and have a wonderful day ahead.

I have multiple types of employee reimbursements, such as postage, travel, food, etc. but when I go to Accounting Preferences in Payroll, I only have the option to choose one account. How can I set it up so I can select from multiple accounts for employee reimbursements?

Thanks for joining the thread, @BMarkley.

In the meantime, we're unable to set up multiple accounts for employee reimbursement in QuickBooks Online Payroll. I recognize how beneficial it is for you and your business.

This would be a great time to share your ideas with our QuickBooks Product Development Team. They can review your suggestions and consider adding this to future product updates. 

Here's how:

1. Click the Gear icon and choose Feedback.
2. Enter your feedback Suggestion.
3. Press Next.

We constantly take your suggestions into account while making product updates. The more requests this gets, the more likely it'll be part of future enhancements.

For tips while running payroll reports in the future, refer to this article: Run payroll reports in QuickBooks Online Payroll. The same resources give you details on marking a report as a favorite and customizing and printing reports.

Please feel free to reply with any additional questions about managing payroll tasks. The Community always has your back. 

I am having the same issue.  I just "upgraded" to QuickBooks Plus + QuickBooks Online Payroll Elite.  When I was on Desktop, I was able to separate various reimbursements into the correct accounts; meals, mileage, supplies, etc.  I am disappointed that the field in not editable in this version and instead lumps all reimbursements into one category.  I am even more disappointed to see that this concern was raised 2 years ago and has still not been addressed.  

Thank you for sharing your concern in the Community, Inb18. I can see how crucial it is for you to have the ability to customize your accounts in QuickBooks to suit your accounting needs better.

Currently, the feature to set up multiple accounts for employee reimbursement in QuickBooks Online Payroll is unavailable. However, your feedback is incredibly important to us, and we know how valuable this functionality is for our users.

Please know that we are actively working to enhance our software and improve the user experience based on your insights. Your input is essential in improving our software and enhancing your user experience.

To share your insights with our product engineers, please follow these steps:

1. Click the Gear Icon.
2. Under Profile, click on Feedback.
3. Enter your Suggestions.
4. Then click Submit.

Rest assured, we have a dedicated team diligently working to implement these suggestions. Stay updated on the latest developments by checking out Intuit's Product Updates webpage.

Additionally, I'd like to provide you with some helpful articles that will assist you in managing your accounting settings, as well as guide you on managing your payroll reports for a closer look at your finances:

• Change your accounting preferences in QuickBooks Online Payroll
• Run payroll reports

We are fully committed to supporting you every step of the way as you manage your payroll. Please share any additional queries or updates in the comments below.