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DrTorque
Level 1

Mileage Editing in QB Desktop Pro

Hello, I've looked everywhere I can think to look within the QB Desktop Pro 2020 program and can't find any way to delete, edit, change an entered mileage for a vehicle.  I can't even locate a place where it lists all the entered mileage trips after they have been entered.

 

Can anyone tell me if there is a way to delete/change/edit mileage once its entered into Desktop Pro?  It seems extremely short sighted to include an option to enter mileage where specific dates and trips are entered, but then for there not to be any way to view or edit the individual trips.

 

Solved
Best answer February 28, 2022

Best Answers
ShiellaGraceA
QuickBooks Team

Mileage Editing in QB Desktop Pro

Thanks for posting, @DrTorque.

 

I'll share the steps on how you can edit your mileage trips in QuickBooks Desktop. Let's go to your Mileage page to see it.

 

  1. Go to Company.
  2. Choose Enter Vehicle Mileage.
  3. Select the Previous arrow to edit the previously entered mileage.

 

 

 

If you want to delete it, you'll have to delete the vehicle from the Vehicle List. Just click on the Vehicle List icon at the top of the page.

 

 

 

On the same window, you can also access the Mileage Rates, and Mileage Reports.

 

Additionally, you can access mileage reports from the Reports, and then Jobs Time and Mileage.

 

 

 

For more information, check out this guide: Track job costs in QuickBooks Desktop.

 

I'm also attaching this link to help you manage customer-related tasks. It has topics with articles that'll guide you along: Topics about your company's income and customers.

 

You can always reach out to me again through this thread if you have other mileage questions. I'm more than happy to answer them for you. Take care and keep safe.

 

 

 

View solution in original post

21 Comments 21
ShiellaGraceA
QuickBooks Team

Mileage Editing in QB Desktop Pro

Thanks for posting, @DrTorque.

 

I'll share the steps on how you can edit your mileage trips in QuickBooks Desktop. Let's go to your Mileage page to see it.

 

  1. Go to Company.
  2. Choose Enter Vehicle Mileage.
  3. Select the Previous arrow to edit the previously entered mileage.

 

 

 

If you want to delete it, you'll have to delete the vehicle from the Vehicle List. Just click on the Vehicle List icon at the top of the page.

 

 

 

On the same window, you can also access the Mileage Rates, and Mileage Reports.

 

Additionally, you can access mileage reports from the Reports, and then Jobs Time and Mileage.

 

 

 

For more information, check out this guide: Track job costs in QuickBooks Desktop.

 

I'm also attaching this link to help you manage customer-related tasks. It has topics with articles that'll guide you along: Topics about your company's income and customers.

 

You can always reach out to me again through this thread if you have other mileage questions. I'm more than happy to answer them for you. Take care and keep safe.

 

 

 

Shawn011
Level 1

Mileage Editing in QB Desktop Pro

How do I delete mileages already recorded by mistake? I do not want to delete vehicles. I do not need to record new mileage anymore. I know how to edit but there is no delete function for recorded mileage. Thanks

Daniela_A
QuickBooks Team

Mileage Editing in QB Desktop Pro

Good to see you on this thread, @Shawn011.

 

Let me walk you through deleting unnecessary mileages in QuickBooks Desktop. When you enter mileage directly into program, it is instantly authorized. You are unable to change a trip once it has been added to the Approved list. We can only erase and recreate it.

 

Here's how to delete:

 

  1. Go to Company menu.
  2. Choose Enter Vehicle Mileage.
  3. Select the Previous arrow at the top to open the previously entered mileage.
  4. Press Ctrl + D in your keyboard to delete the mileage entry.
  5. Hit Yes to confirm.

 

You'll want to check this article for more info: Set up mileage tracking in QuickBooks Desktop.

 

Additionally, I'm sharing this link with you. It contains topics that will guide you along with customer-related tasks: Topics about your company's income and customers.

 

If you have any further mileage questions, feel free to return to this thread. I'd be delighted to answer them for you. Take care and happy holidays!

ctimko
Level 1

Mileage Editing in QB Desktop Pro

Thanks that worked

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

This solution does not work.

I have already Approved the trip.

 

See Attachment.

 

I want to edit the Approved Trips.

I made a mistake in the mileage.

 

Please help.

 

thank You

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

My add a Trip Window does not have

options across the top.

see attachment

(Add A Trip Screen shot)

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

This Solution does not work.

Nothing happens when I right Click.

Nothing happens when I use CTRL & D

 

Please help.

Thank You

GlinetteC
Moderator

Mileage Editing in QB Desktop Pro

Hey there, Dan-EL. I can help you determine why you cannot see the options when attempting to edit a trip.

 

I want to ensure we're on the same page.

 

To clarify, how and where did you add the trips? Is it in QuickBooks Desktop?QBO? or an App? Any additional details you can provide will help me give a timely and accurate solution.

 

The instructions provided by my colleague are correct to edit or delete an incorrect trip for the Desktop version of QuickBooks.

 

You can learn more about tracking mileage in these articles: 

 

 

I'm looking forward to your reply. Have a good one!

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

Thank You for responding.

[removed attachment]

I have several screen shots that i hope will be helpful.

I will send many replies.

 

thank You

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

screen shot number 2

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

screen shot number 3

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

screen shot number 4.

 

this screen shot shows another problem.

this report clearly shows that I added trips since 05-16-2023.

 

(as shown in an earlier screen shot) these do not show up in the approved screen.

 

I hope Youi can help.

 

Please let me know if I can provide more information.

 

thank You again for Your help

LeizylM
QuickBooks Team

Mileage Editing in QB Desktop Pro

I appreciate you for sending screenshots, Dan-EL. I'd be glad to share additional information about editing mileage trips in QuickBooks Desktop (QBDT). 

 

Once a trip is on the Approved list, it cannot be modified. If you manually enter mileage into QuickBooks, it will be automatically marked as approved. For more information on tracking mileage in QBDT, please check this article: Set up mileage tracking in QuickBooks Desktop.

 

Also, I highly recommend reaching out to your accountant. This is to ensure you'll assign the transaction accurately and avoid messing up your books. If you're not affiliated with one, you can use our Find an Accountant tool to look for a Pro Advisor near you. 

 

Please know we remove the attachment that shows your license and product number for security purposes.

 

I'm always here ready to help if you have any other concerns about mileage in QBDT. Have a good one and stay safe. 

Dan-EL
Level 1

Mileage Editing in QB Desktop Pro

Hi,

 

I want to make sure that I understand Your last reply.

 

I think that You are telling me that once I approve the trip.

that trip cannot be edited.

 

Is that correct?

Can QuickBooks make a change to the software?

 

Does this make sense to anyone?

 

You did not address my question of why do the trips I enter, do not show up in the approved list?

Please look at the screen shots I sent eariler.

 

thank You

Rubielyn_J
QuickBooks Team

Mileage Editing in QB Desktop Pro

I appreciate your response, @Dan-EL. Allow me to add some insights to clarify things for you. 

 

You've got it! The point my colleague was making is that once the trips are approved, they cannot be modified.

 

Since this option is unavailable, I suggest sending a recommendation to our product developers. At times, we roll out enhancements based on our customer's requests. Your feedback plays a crucial role in guiding our Product Development team's decisions regarding the inclusion of features in upcoming updates. The prioritization of specific features is also influenced by the level of popularity they receive through user requests.

 

Here's how:

 

  1. Go to the Help menu at the top.
  2. Select Send Feedback Online.
  3. Click Product Suggestion.
  4. Choose a feedback type and product area on the QuickBooks Feedback window. 
  5. Once done, click on the Send Feedback button.

 

Then, let's make sure to approve the trips so it would show up in the lists. If it's missing, we can utilize the Verify and Rebuild tool to find and fix the most common issues in a company file.

 

I also encourage you to manage and track mileage in QuickBooks: Set up mileage tracking in QuickBooks Desktop. It includes steps on how to add vehicles and review and approve trips. 

 

As always, add a comment below if you have any other questions about handling your trips in QuickBooks. I'm here to help always. Take care!

sprinks
Level 2

Mileage Editing in QB Desktop Pro

I have continually answered that I am NOT a robot to all questions.

I have just approved a trip that needs to be changed to another job.

I have made an error and now it cannot be corrected or even deleted?

What is the thinking on this?

My reports will be wrong for the rest of this year and on into QB eternity. 

Please, please help us with a little tweak to the program that at least allows a deletion of the trip if not an edit.

Thanks

 

ZackE
Moderator

Mileage Editing in QB Desktop Pro

Thanks for getting involved with this thread, sprinks. I appreciate your detailed information.

 

You can edit mileage records while viewing them. This enables you to change the customer/job assigned to a record.

 

Here's how:
 

  1. In your top menu bar, go to Company, then Enter Vehicle Mileage.
  2. Use the ◀ Previous button to locate a record you need to edit.
  3. Make any necessary changes.
  4. When you're finished, select Save & Close.

 

You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

 

If there's any additional questions, I'm just a post away. Have an awesome Friday!

sprinks
Level 2

Mileage Editing in QB Desktop Pro

Hi again ZackE,

Unfortunately, we were FORCED to update to QB Desktop Pro Plus 2023.

So, now there is no help for us when errors are made to a trip in the new Track Vehicle Mileage module.

Yes, I input the wrong job for the mileage, and yes, then the trip was approved.

And now we have an eternal QB error that will live forever in QB reports...

But maybe there can be hope that the edit functionality can be restored.

Please forward the request for restored edit functionality.

Thanks

 

 

CPCXJT
Level 1

Mileage Editing in QB Desktop Pro

Looks like I've just encountered this problem too my friend. The fact that it's impossible to simply edit or delete a MILEAGE entry is insane. I know you made this post a few months ago, but I will just add that the mileage feature on QB is for "informational" purposes only, and none of the mileage expense generated is actually transferred to basic financial statements, so it therefore cannot interfere with the actual accounting information. Regardless, this is STILL madness from Intuit, yet again.

sprinks
Level 2

Mileage Editing in QB Desktop Pro

Yes, even better, I have to transfer corrected mileage expense amounts manually, "informationally" informing the IRS about them... from permanently flawed reports.  

Albert Hall
Active Member

Mileage Editing in QB Desktop Pro

Hi, I Track mileage in Mileage IQ with 2 vehicles and just did a 3 month import with over 150 entries which I can not delete as not quite the way I wanted the import to work. Like anyone I want to test the import to make sure I have selected the correct information in mileage IQ for the import, not good you cannot delete this data and reimport it the way you want.

 

Thank you

 

Richard   

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