Printing hard copies and creating PDF of P&L indenting differently than screen

Isaiah58Financial · ‎August 29, 2019

Hello,

QuickBooks Premier 2019 User -

I am seeing my P&L on the screen and everything is all lined up in one column. When I go to print the report or save to a PDF, there seems to be indenting of the numbers that make the report hard to read. Is this expected?

See attached pics of what prints vs what shows on the screen.

THANK YOU!

Rose-A · ‎August 29, 2019

Hi, Isaiah58Financial.

You've got me here today to help you get hard copies of your Profit & Loss report via QuickBooks Desktop.

The indent between the numbers on your Profit & Loss report isn't adjustable. The indent normally shows if you have set up sub-accounts. This way, you can identify the amounts from the sub-accounts to the parent accounts.

As a workaround, you can export the report into Excel and print it from there.

Here's how:

On the report screen, click Excel at the top.
Choose to Create New Worksheet.
Click Export.
You can print the report from there.

The following articles are good references:

For additional help, you can also reach out to our QuickBooks Desktop Support.

Within your QuickBooks Desktop, click Help at the top menu bar.
Click Contact us.
To route you to the correct support expert, we need to know what type of question you have. Give a brief description of your issue and click Continue.
We’ll provide you a few options. You choose which one is best for you.

Feel free to drop a reply below if you need more help in printing hard copies of Profit & Loss report in QuickBooks. I'd love to help.

View solution in original post

JamesDuanT · ‎August 29, 2019

The details and screenshot of your concern are much appreciated, Isaiah58Financial.

Printing issues can occur for different reasons. Here are some of the possibilities:

A component was damaged upon installing the program.
QuickBooks release version is not updated.
Printer setup issues.

With that, we have more than one solution to this working. Before we do any of the troubleshooting steps, I'd recommend updating QuickBooks to the latest release.

The first recommended solution is to use the QuickBooks PDF & Print Repair Tool.

Download and save the QuickBooks Tools Hub file.
Install and run the downloaded file.

If the same thing happens, you can follow Solutions 2-4 in this article: Troubleshoot PDF and Print Problems with QuickBooks Desktop.

This should print exactly what shows on your screen. I'll be right here if you need additional help.

Isaiah58Financial · ‎August 29, 2019

Hello, thank you for trying to help. I'm still having the same problem Both the hard copy and the PDF come out indented as per the file I attached.

I installed the file you linked for me.

I also did the QuickBooks PDF & Print Repair Tool

still the same results.

Isaiah58Financial · ‎August 29, 2019

Hello, thank you for trying to help. I'm still having the same problem Both the hard copy and the PDF come out indented as per the file I attached.

I installed the file you linked for me.

I also did the QB PDF & Print Repair Tool option

still the same results.

Isaiah58Financial · ‎August 29, 2019

Hello, thank you for trying to help. I'm still having the same problem Both the hard copy and the PDF come out indented as per the file I attached.

I installed the file you linked for me.

I also did the PDF & Print Repair Tool function - still no luck

Isaiah58Financial · ‎August 29, 2019

Hello, thank you for trying to help. I'm still having the same problem Both the hard copy and the PDF come out indented as per the file I attached.

I installed the file you linked for me.

And then I did the PDF & Print repair function

still not working

Rose-A · ‎August 29, 2019

Hi, Isaiah58Financial.

You've got me here today to help you get hard copies of your Profit & Loss report via QuickBooks Desktop.

The indent between the numbers on your Profit & Loss report isn't adjustable. The indent normally shows if you have set up sub-accounts. This way, you can identify the amounts from the sub-accounts to the parent accounts.

As a workaround, you can export the report into Excel and print it from there.

Here's how:

On the report screen, click Excel at the top.
Choose to Create New Worksheet.
Click Export.
You can print the report from there.

The following articles are good references:

For additional help, you can also reach out to our QuickBooks Desktop Support.

Within your QuickBooks Desktop, click Help at the top menu bar.
Click Contact us.
To route you to the correct support expert, we need to know what type of question you have. Give a brief description of your issue and click Continue.
We’ll provide you a few options. You choose which one is best for you.

Feel free to drop a reply below if you need more help in printing hard copies of Profit & Loss report in QuickBooks. I'd love to help.

pauch · ‎August 04, 2020

Hello,

I am having the same problem. The report looks good on screen but when it goes to a PDF, the totals are set-off. When there is a sub-total and a total, it makes the report hard to read (headache territory). I do get that I can send it to Excel but would rather not have to go through that extra step to run a simple report off an accounting program. It just seems that "what you see is what you get" is what should be happening. Thank you...

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Printing hard copies and creating PDF of P&L indenting differently than screen