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fwrightson
Level 1

How do I add numbers to my chart of accounts?

How do I add numbers to my chart of accounts? I'm using QB 2016 for Mac.

Solved
Best answer December 10, 2018

Best Answers
IntuitBrooks
Level 9

How do I add numbers to my chart of accounts?

QuickBooks->Preferences menu.  Type account numbers into the search field on the top right.

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12 Comments 12
spaguy
Level 1

How do I add numbers to my chart of accounts?

You are refering to journal entries?
spaguy
Level 1

How do I add numbers to my chart of accounts?

Plus Sign (+) > Journal Entry
IntuitBrooks
Level 9

How do I add numbers to my chart of accounts?

QuickBooks->Preferences menu.  Type account numbers into the search field on the top right.

fwrightson
Level 1

How do I add numbers to my chart of accounts?

Thank you!! I've searching throughout the QB help menu and the QB website. I just tried your suggestion on the sample company and it shows the chart of accounts - with assigned numbers!!! thanks again.
TedinSC
Level 2

How do I add numbers to my chart of accounts?

(January 2018) I was disappointed to discover that QB 2016 for Mac (R32) does not react as suggested. All searches for "account numbers" get zero results. It took a LOT of searching to finally discover...

 

The account numbers are hidden by default, but for all Charts of Accounts which are built into QB 2016 for Mac, the numbers exist. To make them visible: 

- Open your company file

- Select: QuickBooks>Preferences>Transactions (in the Workflow section)

- Check the "Use account numbers" block.

 

NOTE: If you use layers of subaccounts, you may wish to also check "Show lowest subaccount only", otherwise you will always see the entire account number and label chain.

TedinSC
Level 2

How do I add numbers to my chart of accounts?

Addendum: This applies to Quickbooks 2019 Desktop for Mac, too.

TedinSC
Level 2

How do I add numbers to my chart of accounts?


@IntuitBrooks wrote:

QuickBooks->Preferences menu.  Type "account numbers" into the search field on the top right.


When you click on the magnifying glass ("search") a "Transactions" window opens.

You can also get there:

- Open your company file

- Select: QuickBooks>Preferences>Transactions (in the Workflow section)

 

Now you can make the account numbers visible:

- Check the "Use account numbers" block.

 

NOTE: If you use layers of subaccounts, you may wish to also check "Show lowest subaccount only", otherwise you will always see the entire account number and label chain.

sd4216
Level 1

How do I add numbers to my chart of accounts?

We have 14 digit account numbers.  How do I set the field to accomodate?

MaryGraceS
Moderator

How do I add numbers to my chart of accounts?

Hi there, @sd4216.

 

Each field in your QuickBooks Desktop for Mac has a maximum number of characters that can be entered. Right now, the maximum number of characters that can be entered into the Account Number field on the Chart of Accounts is 7, and it includes spaces.

 

You can check the following article for additional information about this: Character limitations for fields in QuickBooks.

 

However, being able to add more characters in the account number fields is a great enhancement we could add in the future. We take this as an opportunity for us to improve our product features.

 

For now, I recommend making sure your QuickBooks is always up to date for any new features that will be added by our product developers. I'm adding some articles for the steps, as well as the latest updates about the product: 

Feel free to leave a comment below if you have any other questions about QuickBooks. I'll be around to lend you a helping hand.

RedRaider
Level 1

How do I add numbers to my chart of accounts?

I have QB 2016 Desktop Pro for Windows. At least in this version, the path to show account numbers is at:

 

Edit/Preferences

Accounting

Now click on the Company Preferences tab.

Check the box to Use Account Numbers and you can choose whether to make it required or not.

 

BlackWidos
Level 2

How do I add numbers to my chart of accounts?

I have the same problem in 'invoices,' wherein i can't add the specific code system we use for invoice numbers.  it is VERY annoying.  At least increase that to ten, we can work with that by avoiding dashes, but still a pain. 

BlackWidos
Level 2

How do I add numbers to my chart of accounts?

this doesn't solve 'adding or changing' account numbers.  the account numbers supplied are not sufficient for what we need to do, I need to add/change numbers and accounts, and when you use 'add/edit,' that account numbers don't show in that dialogue/entry box as even an option.  VERY annoying.  ???

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