Search Purchase Orders by Description

Thank you Angelyn!

Hi Angelyn,

I found that for purchase order with a different name and source name, this report works.

But for purchase orders that have the same name and source name, the memo field is pulling from the bottom left memo field on the purchase order. 

Any idea how to get the description for ALL purchase orders? 

Thanks,
B

Let me add some information on how to search Purchase Orders by Descriptions with the same name and source, bbutler1.

As mentioned by @Angelyn_T, the only way to do this is to create a custom report and add the details either on the description or memo field. The steps were clearly provided above.

You can also look for a third-party app that supports the feature and works well in QuickBooks. 

For future reference, you can also browse some articles that you can find in this helpful link.

If you have any other concerns about purchase order reports,  please let us know so we can further assist you. Stay safe!

I have QB Premier Contractor Edition and am not able to search PO's by Job or Part Number. Is there a way to turn this application on? I have the Purchase Order Reports under the Reporting Segment, but no transactions appear

Hi there, beiland.

I'll help you in running that report.

Please know that QuickBooks has a built-in report that can show all the purchase orders you've created for each job. I'll show you how to pull it up:

1. Select Reports from the sidebar menu.
2. Go to the Jobs, Time & Mileage section, then choose Open Purchase Orders by Job.
3. Click the Customize Report button.
4. In the Display tab, set the appropriate reporting date.
5. Head to the Filters tab, then select Received from the Filter menu.
6. Tick the Either radio button, then click OK to complete the process.

With regards to the part number, this option is currently unavailable in the program. I also think that having this type of filter will help you speed up the reporting process. Rest assured, I'll take note of this idea to help improve your QuickBooks experience.

In the meantime, you'll want to consider exporting your customized Open Purchase Orders by Job report to an Excel file. This way, you'll be able to further sort and filter its data.

I also recommend reading these articles to ensure that you'll get the most out of QuickBooks reporting capabilities:

• Customize reports
• Create, access, and modify memorized reports
• Set up and modify scheduled reports

Feel free to leave a comment below if you have any other concerns or further questions about reports. I'll be more than happy to assist you again.