Unassigned charges report

Termite14 · ‎June 12, 2024

I work for a home builder. We enter vendor bills and assign a category and a customer. I need a report to show if bills were accidentally not charged to a customer and the charges are just hanging out in the “black hole”. Me had QB desktop Contractor edition and we were able to run a report. Now after upgrading to Online Advanced we can not figure out how to run a report.

KimberlyS · ‎June 12, 2024

I know which report will allow you to check which expenses are billable or nonbillable, Termite14. I'll walk you through the process to help you acquire your needed data.

In QuickBooks Online, you can generate and customize the Transaction List with Splits report to review if bills are billable or nonbillable to customers. Here's how:

Head to Reports in the left pane.
Enter Transaction List with Splits from the search field.
Select the report to open it, then click the Customize button.
Choose the appropriate Report period from the General section.
In the Rows/Columns section, select Billable. You can pick Customer to show whom these bills are charged.
In the Filter section, tick the Transaction Type checkbox and choose Bills from the corresponding dropdown.
Click Run report.

For more information on modifying your report to display specific data that meets your business needs, refer to this material: Customize reports in QuickBooks Online.

Moreover, you can memorize your report to save its current customization settings for future use, which you can also send on a recurring schedule via email.

Revisit the Community forum when you have additional inquiries when running and customizing different reports in QuickBooks Online. I'm always here to assist you.

View solution in original post

MelroseV · ‎June 12, 2024

It's my pleasure to help you run a report, Termite14.

We can run a Unbilled Charges report for your bills that you were accidentally not charged to your customer.

Here's how:

At the left navigation panel, select Reports.
Enter Unbilled Charges on the search field.
Filter the data and choose the date you want to appear on your report.
Click Save.

Additionally, you can add more customization to this report and save it to access this information easily. You may want to check these articles for reference:

Should you have additional questions regarding your report in QuickBooks Online, feel free to post a comment below. We're here to help you. Stay safe!

Termite14 · ‎June 12, 2024

Sorry but this did not work. Purposely entered bill with assigning customer and it did not show up on report.

KimberlyS · ‎June 12, 2024

I know which report will allow you to check which expenses are billable or nonbillable, Termite14. I'll walk you through the process to help you acquire your needed data.

In QuickBooks Online, you can generate and customize the Transaction List with Splits report to review if bills are billable or nonbillable to customers. Here's how:

Head to Reports in the left pane.
Enter Transaction List with Splits from the search field.
Select the report to open it, then click the Customize button.
Choose the appropriate Report period from the General section.
In the Rows/Columns section, select Billable. You can pick Customer to show whom these bills are charged.
In the Filter section, tick the Transaction Type checkbox and choose Bills from the corresponding dropdown.
Click Run report.

For more information on modifying your report to display specific data that meets your business needs, refer to this material: Customize reports in QuickBooks Online.

Moreover, you can memorize your report to save its current customization settings for future use, which you can also send on a recurring schedule via email.

Revisit the Community forum when you have additional inquiries when running and customizing different reports in QuickBooks Online. I'm always here to assist you.

Termite14 · ‎June 14, 2024

This will work. I was hoping for a report that only showed unassigned charges, but it did not take long to glance over and see if there were any not assigned. Thanks

joycenews

This is exactly the issue I am having and the solutions you offer do not work.

How can I create a report that lists year to date EXPENSE that have not been billed to a client? The report that you show how to create here lists charges that have been billed to a client but not put on the client's invoice yet.

I need to see what expenses which have been entered as an expense but have NOT been assigned/billed to anyone.

Please help! thank you - joyce

FateCandylaneT

Let me ensure you can deliver your insights directly to our product engineers so they can include your suggestions in future product updates, joycenews.

In QuickBooks Online, the suggested report (Transaction List with Splits) provided by my colleague above will give us the information needed. We'll have to ensure specific customizations are enabled so we can easily track those expenses that are unbilled to your clients.

Additionally, the only to determine if a transaction wasn't tagged as billable is if the Billable column is blank. If you can see that the transaction doesn't have a Yes under this column, you can click on the amount to open the transaction. Then, edit the transaction accordingly.

I've included a screenshot for reference.

I understand how being able to do this can make your work easier. Hence, I recommend sharing this feedback with our product developers to help us improve your overall QuickBooks experience. To do that:

In your QBO account, go to Settings and select Feedback.
Enter your suggestions and click Next to submit them.

Moreover, you can utilize these guides to help you in managing your expenses:

Lean on us for any additional assistance you need when managing reports and expenses in your account. Our team will be around to guide you further. Keep safe.

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Unassigned charges report