Vendors with a zero balance showing on the Vendor unpaid report

This means that, while the balance is 0.00, two or more transactions are not "paid", not linked to each other.

For example, you could have a bill and a bill credit, for opposite amounts, both not "paid".  Or, more likely a bill and a payment that somehow was never or is not currently applied to the bill.

To see the transactions that aren't paid, double-click on the vendor balance on the report. the resulting report should show transactions with open amounts.

To pay off the unpaid bills, use the Pay Bill window and apply the vendor's outstanding credits to the bills.

I have the exact same scenario, however there are no credits listed in the account when I try to clear them under Pay Bills - this means the account is overstated 

My vendor report shows these being paid - and the transaction list shows the amounts under the "credit' column but there are no credits to apply 

How should this be cleared off? These bills showing unpaid are from previous months already cleared and reconciled 

Congratulations on making your first post here in the Community, @OfficeConsult83.

I recognize your desire to clear vendors with a zero balance appearing on the Vendor Unpaid Report in QuickBooks Desktop. Let me provide some insights on this matter.

In QuickBooks, while both bills and checks are considered expenses, they serve different purposes: a bill represents money owed to be paid later, whereas a check is an immediate payment.

Possibly, you have a bill and a corresponding bill credit or payment that aren't marked as "paid," possibly due to being unapplied. To identify unpaid transactions, double-click on the vendor balance in the report to view those with open amounts, and then use the Pay Bill window to apply the vendor's outstanding credits to settle the bills. But if a check was used, link it to the bill to zero out the balance. It's possible that there's no visible credit because the credit you created has been applied to another bill.

If you create a bill for your vendor, you can use the Pay Bills feature to pay it. This will zero the balance. If you created a check to pay the bill, you'll need to link the check to the bill to clear its balance.

Here's how:

1. Open the check you created. Change the Expense account to Accounts Payable.

2. From the Customer: Job dropdown, select the vendor's name. If you don't enter a name, QuickBooks will ask you to choose a vendor for the Accounts Payable line item.

3. Select Save & Close.

Then you can now proceed to pay the bill:

1. Go to the Vendors menu, then select Pay Bills.
2. Select the bill connected to the check.
3. Choose Set Credits, then go to the Credits tab.

4. Put a check on the credit. Change the amount as needed.

5. Select Done. Then select Pay Selected Bills.

Moreover, if you prefer not to generate all bills and instead write a check for payment to your vendor, you can delete the bills and retain the check to maintain an accurate vendor balance. For further details, I suggest reviewing the article titled Bill shows as unpaid after writing a check in QuickBooks Desktop.

Furthermore, I've also attached pages that might help in writing off balances, customizing vendor reports, and other topics:

• Write off customer and vendor balances
• Customize reports in QuickBooks Desktop
• Expenses and vendors

Feel free to reach out if you need assistance or have questions about managing your vendor's bills in QuickBooks Desktop. I'm always here to support you, @OfficeConsult83. Take care and have a wonderful day!