When to send W-2c

They'll need both the original and the c.  Don't correct the original.

Hey there, @cmnt.

Welcome to Community. Thanks for reaching out.

As mentioned by @BigRedConsulting, you would need to prepare the W2c Form for your employee. You would also need to prepare a W3c form to accompany the W2c Form. You'd file both the W2c and W3c forms with the government.

To do this:

1. Open QuickBooks, go to Employees, then Payroll Center.
2. Once you're in the Payroll Center, click the File Forms tab.
3. Select Annual Form W2c/W3c-Corrected Wage and Tax Statement. After you select the Form, choose Create Form.
4. Next to Process W2 Select to choose all employees or a last name range.
5. Under Select Filing Period, confirm that the correct period is entered.
6. Hit OK.
7. In Select Employees for Form W2/W3, choose the employee who needs to receive a W2c then click Review/Edit.

After completing the steps above, you'll need to answer the questions on the interview page. Then you'll review each page and select Next as needed. After that, you'll fill the employee's information and include the corrected amounts. 

For more details, you can check out: Fix an incorrect W2 Form

If you have further questions or concerns, feel free to drop a line. I'm always happy to assist with any questions you may have. Take care!

I'm unable to figure out how to print a W2C/W3c on a pre-printed form in QuickBooks desktop???

Let me provide you some information about printing corrected W-2c/W-3c forms, LLuke.

The option to print the W-2c/W-3c forms on pre-printed forms and do E-filing is unavailable. As of now, you can only print the corrected forms on perforated paper and mail them to the tax agency.

For more details about processing corrected W-2c/W-3c forms, you can refer to this article: Fix an incorrect W-2 Form.

I've got a link here where you can find articles about managing your payroll forms: Process, manage, and e-file quarterly and annual payroll forms.

Keep me posted if you need a hand with running payroll reports or any QuickBooks related. I'm glad to help. Have a wonderful day ahead. 

This needs to be corrected.  If QB can provide the option to print W2's and W3's on pre-printed forms, you should be able to provide the same option for the W2C and W3C.

The IRS isn't open due to COVID, so the forms can't be ordered through their website.

Do you know where to get the perforated forms, so that we can print the W2C and W3C?

Hi there, 2489065666. 

If you're trying to obtain W2C and W3C forms, you can check out the following link to file for W2C and W3C electronically: Employer W-2 Filing Instructions & Information, this tool provides a solid middle ground during the COVID-19 situation we all find ourselves in. 

If you have any other questions or concerns, please reach out below. Thank you for your time and have a nice afternoon. 

I am trying to figure out how to upload a corrected W-2 (W-2C) onto Quickbooks Workforce online. Is it not possible to upload the corrected W-2 online?

Greetings, @AssuredGrp.

Yes, you can upload your employee's corrected W2 form to QuickBooks Workforce. The information displayed in your employee's W2 form depend on the information you entered in QuickBooks. Let's first make sure to update the employee's information or make the necessary corrections in QuickBooks..

Here's how:

1. Go to the Payroll or Workers menu.
2. Choose the Employees tab.
3. Double-click on the employee's name.
4. Select the Pencil icon in the Profile column.
5. Enter the Employee's correct address.
6. Select Done. 

Also, you can reprint the W2 form and send it to your employee. You can follow these steps:

1. Go to the Taxes menu.
2. Click Payroll Tax.
3. Under Annual Forms, click View and Print Archived Forms.
4. Look for the W-2 copies and click on it. 
5. Click View and print the tax form. 

Lastly, I've added these resources as additional reference to help you prepare your annual tax forms:

• Fix an incorrect W-2 
• What can be corrected on Federal Form W-2C Requests 

Keep me posted if you have other questions or concerns. I'm always here to help.

By perforated paper, do you mean blank W2 Forms? Cant I just print them on blank white paper like I did the original W3 form?

By perforated paper, do you mean blank W2 forms? Can't I just print them on plain white paper and send them like I did the original W3 form?

Hi there, KJose247.

Thanks for dropping by the Community this afternoon. Unfortunately the the IRS requires the use of perforated paper for any Employee Copy W-2 that is printed on plain paper. You must print these blank paper W-2 forms using black ink. If you're looking to buy the paper, you can buy it from our Checks and supplies store. You can also use this helpful article for the steps required to print them after. If there's anything else I can do to help, feel free to post here anytime. Thanks and have a nice day. 

I ordered the W-2C and W-3C forms from the IRS website.  Do I fill it in in handwriting since QB won't allow me to print it on their form correctly?  Or do I just print what QB allows me to print on blank regular paper and send it in?  Please help

You've come to the right place for assistance with QuickBooks, Laura1313.

The preprinted W-2 forms from the IRS are not designed to work with QuickBooks Desktop or any other software program. As per the IRS guidelines, the preprinted W-2 forms are intended to be completed by pen or by typewriter.

To give you an overview of how W2 forms are processed and printed in QuickBooks Desktop: 

• Print W-2 and W-3 forms.
• Types of paper available for printing W-2 forms.
  
  

To help you get the information need, QuickBooks Desktop offers several payroll reports that you can pull up so you can access your business and employee information. To get started, see our Excel-based payroll reports page.

If you need other helpful articles in the future, you can always visit our site: Help articles for QuickBooks Desktop.

Let me know if you require additional information about it. I'll be here to guide you further. Stay safe and take care!