Splitting expenses

Welcome to the Community, @Needed.

You can only split a transaction from the For Review tab. You'll have to Undo the transactions from the Reviewed tab.

To undo the transaction:

1. On the Banking page, select the Banking tab.
2. Locate the transaction.
3. Click Undo under the Action column.

You can go to the For Review tab to split the transaction:

1. Find the transaction on your For Review tab. 
2. Click to open transaction and select the Split button. 
3. Provide all the necessary information on the window that appears.
4. Click the Save and add button once you're done. 

Check this article for more information: Enter a split transaction into the register. Also, here's more information on how to assign, categorize, edit, and add your downloaded banking transactions. 

Stay in touch if you need help with your transactions. I'm always here to assist.

@Needed 

Your method is going to cause some issues if you are ever audited.

The work flow is to create the CC account, then enter each charge you make in that CC account selecting the expense account required.
Then you pay the CC to pay down the debt.
A CC statement is not sufficient in an audit to show expenses, the actual receipt for the expense is.

Appreciate the answer, but I'm confused by this. What I want to do is enter an expense paid using two different payment methods. Part Cash and part Credit Card. I tried to follow your instructions, but it did not seem to work correctly for this.

What am I missing?

Hello there,  garyslens.

Allow me to jump in and continue to help you with splitting transactions in QuickBooks Online (QBO).

When using Credit Card (CC) to pay the expense, you still need to record a CC payment to pay down the debt. Below are the instructions on how to do so:

1. Go to + New. Under Money Out (if you’re in Business view), or Other (if you’re in Accountant view), select Pay down credit card.
2. Choose the credit card you made the payment to.
3. Enter the payment amount and the date of the payment.
4. Select the bank account you paid the credit card with.
5. If you made a payment with a check, select I made a payment with a check. In the Check no. field, enter the check number, or if you paid electronically, enter the EFT number.
6. If you want to add notes or file attachments, select Memo and attachments and follow the instructions on the screen.
7. Click Save and Close.
   

For other ways of recording CC payments in QBO, feel free to check out this article: Record your payments to credit cards.

You can also visit our QuickBooks Help Articles page if you need some reference in completing your other tasks.

Don't hesitate to let me know if there's anything else you need help with while managing your expenses. Have a good one.

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@garyslens wrote:

Appreciate the answer, but I'm confused by this. What I want to do is enter an expense paid using two different payment methods. Part Cash and part Credit Card. I tried to follow your instructions, but it did not seem to work correctly for this.

 

What am I missing?

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The answer given was for how to treat credit cards and that making a payment against the card is never an expense, only a payroll of a liability.

What you asked, I believe, is how to record two different methods of payment against a vendor bill if ypu are paying or receivi g against a customer invoice.  Each is a separate transaction of Pay Bill or Receive Payment.

If you create a Sales Rdceipt and want to split customer payment without changing to an invoice you would enter a negative line item on the Sales receipt for one method, post to Undeposited Funds account and then finalize the receipt payment with whichever type remains

I'm somewhat new to QB but I believe you may be able to achieve what you want by creating a Journal Entry. Journal entries allow you to move money between accounts to balance your books in a certain way.

In your case, you could create a journal entry, debiting $X from a checking account and $Y from a Petty Cash account. You can then create an expense from a receipt and match it to said journal entry.

You can see how to create journal entries here