Skip to main content

Get 50% OFF QuickBooks for 3 months*

Buy now
Switch to QuickBooks and 70% off for 3 Months
Talk to Sales: 877-683-3280
Hours
Mon - Fri, 5am - 6pm PST
Sat - Sun, 7am - 4pm PST
Product support & help
Need help signing in?
N
Needed
March 20, 2020
Question

Splitting expenses

  • March 20, 2020
  • 2 replies
  • 12 views

I just moved to QB online. In the past, I charged all expenses on my CC, and when posting the payment, I put the whole charge in Advertising and Promotion.  Later I would go into that Advertising and Promotion and split out the costs to the appropriate category. 

 

I don't see the option to do that with QB online. Is that option available? Can anyone direct me to it?

 

Thanks,

Ed

2 replies

MJoy_D
MJoy_DQuickBooks Team
QuickBooks Team
March 20, 2020

Welcome to the Community, @Needed.

 

You can only split a transaction from the For Review tab. You'll have to Undo the transactions from the Reviewed tab.

 

To undo the transaction:

 

  1. On the Banking page, select the Banking tab.
  2. Locate the transaction.
  3. Click Undo under the Action column.

You can go to the For Review tab to split the transaction:

  1. Find the transaction on your For Review tab. 
  2. Click to open transaction and select the Split button. 
  3. Provide all the necessary information on the window that appears.
  4. Click the Save and add button once you're done. 

Check this article for more information: Enter a split transaction into the register. Also, here's more information on how to assign, categorize, edit, and add your downloaded banking transactions. 

 

Stay in touch if you need help with your transactions. I'm always here to assist.

G
garyslens
July 20, 2021

Appreciate the answer, but I'm confused by this. What I want to do is enter an expense paid using two different payment methods. Part Cash and part Credit Card. I tried to follow your instructions, but it did not seem to work correctly for this.

 

What am I missing?

C
Charies_M
Level 9
July 20, 2021

Hello there,  garyslens.

 

Allow me to jump in and continue to help you with splitting transactions in QuickBooks Online (QBO).

 

When using Credit Card (CC) to pay the expense, you still need to record a CC payment to pay down the debt. Below are the instructions on how to do so:

 

  1. Go to + New. Under Money Out (if you’re in Business view), or Other (if you’re in Accountant view), select Pay down credit card.
  2. Choose the credit card you made the payment to.
  3. Enter the payment amount and the date of the payment.
  4. Select the bank account you paid the credit card with.
  5. If you made a payment with a check, select I made a payment with a check. In the Check no. field, enter the check number, or if you paid electronically, enter the EFT number.
  6. If you want to add notes or file attachments, select Memo and attachments and follow the instructions on the screen.
  7. Click Save and Close.

For other ways of recording CC payments in QBO, feel free to check out this article: Record your payments to credit cards.

 

You can also visit our QuickBooks Help Articles page if you need some reference in completing your other tasks.

 

Don't hesitate to let me know if there's anything else you need help with while managing your expenses. Have a good one.

Rustler
Rustler
Level 15
March 21, 2020

@Needed 

 

Your method is going to cause some issues if you are ever audited.

The work flow is to create the CC account, then enter each charge you make in that CC account selecting the expense account required.
Then you pay the CC to pay down the debt.
A CC statement is not sufficient in an audit to show expenses, the actual receipt for the expense is.

Need QuickBooks guidance?
Log in to access expert advice and community support instantly.
Terms & ConditionsAccessibility statement