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KKollmann
Level 1

Unapplied Cash Bill Payment Expense

I entered a bill in December of 2018, but didn't pay the bill until January of 2019.  When I run the P&L for 2019, it still shows the bill as open in the unapplied cash bill payment expense on the P&L.  When I run the P&L report for 01/01/18 to 04/12/19 it no longer shows up as unpaid in the unapplied cash bill payment expense.  

6 Comments 6
QBsguru
Level 7

Unapplied Cash Bill Payment Expense

You are running your reports on an accrual basis.  Expenses are recorded when incurred (posted).  If you run the report on a cash basis, the report will show expenses when paid.

MaryLandT
Moderator

Unapplied Cash Bill Payment Expense

Hello there, @KKollmann,

 

I've come to share some clarifications with you about the bill is under the Unapplied Cash Bill Expense account on the P&L report.

 

This account shows up when you've sent vendor payment checks but not yet applied to a vendor bill. This can also occur when a bill is create for a credit card account balance. If an incorrect amount is showing in this account, you'll need to apply the bill payment to a bill dated before the bill payment. 

 

You can also check this out for additional information: What to do if you see unapplied cash bill payment expense on your profit and loss.

 

I'd appreciate if you can provide more details on what you see after clicking the amount. I'll be waiting for your response. Thank you and have a wonderful day ahead.

CHEROP
Level 1

Unapplied Cash Bill Payment Expense

I have similar cases yet the bill dates are prior to bill payment dates what could be wrong

Kristine Mae
Moderator

Unapplied Cash Bill Payment Expense

I got you, CHEROP. Let's get this sorted out.

 

The bill dates should be before the payments so it won't create any unapplied cash bill payment expense. We'll have to run the Profit and Loss report and open the transaction report of the unapplied cash bill payment expense account. From there, we'll know what's causing the issue. Here's how:

  1. Click Reports.
  2. Select Profit and Loss
  3. Click the amount in the Unapplied Cash Bill Payment Expense section.

We'll have to check if these payments are unlinked from the bill. If they are, you'll have to apply the credit to the bill.

 

However, as stated by MaryLandT, the amount will also occur if the bill is created for a credit card account balance. 

 

Get back to this thread if you need more help. We'll reply as soon as we can. Take care!

CHEROP
Level 1

Unapplied Cash Bill Payment Expense

We'll have to check if these payments are unlinked from the bill. If they are, you'll have to apply the credit to the bill.

 

The bill payment is linked to a bill. What could be the problem.

ReymondO
QuickBooks Team

Unapplied Cash Bill Payment Expense

Thanks for getting back to this thread and following the steps recommended above, @CHEROP.

 

Since the payment is linked to a bill yet you're still seeing this as unapplied, I'd recommend running some basic troubleshooting steps. 

 

Sometimes too much cache accumulated in a browser might cause unexpected behavior with the product. This can be the reason why the bill payment is still showing as unapplied. 

 

To start, access your account in a private window. This mode doesn't save your browsing history and will help isolate the issue. Simply press the following shortcut keys to open this window:

 

  • Press Ctrl + Shift + N (Google Chrome).
  • Ctrl + Shift + P (Firefox).
  • Control + Option + P (Safari).

 

Once done, open the P&L report and check if you're still seeing the payment as unapplied.

 

If it's already removed, go back to your regular browser and clear its cache. You can also use another supported browser to check this out. 

In case you're still getting a similar result, I'd recommend reaching out to our Customer Support Team. This way, they can check your account and trace where might this issue is coming from.

 

Additionally, you can use these articles as your reference in handling your reports in QuickBooks.

 

 

Let me know how else I can help you with QuickBooks by adding a comment below. I'm more than happy to lend a helping hand. Keep safe!

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