Uncategorized Expense in deposit screen

I'm here to help you figure out what to do with the uncategorized expense in your QuickBooks Online (QBO) deposit screen, @jjhtwin2. This way, you'll get to decide the best action you need to perform with it and keep your account accurate.

When the imported payment transaction from the square app is valid, you'll have to add or match it with any records you’ve already entered in QuickBooks. Let me guide you how.

1. Go to the Banking menu or Transactions menu.
2. Select the blue tile for the account that the uncategorized expense belongs to.
3. Go to the For Review tab.
4. Select the transaction to expand the view.
5. Choose either Add or Match radio button.
6. Click either the Add or Match button to confirm.

In case the uncategorized expense transaction is invalid, you'll have to delete/exclude it from the Banking menu's For Review tab. Then, it'll be move to the Excluded tab. Here's how:

1. Go to the Banking menu or Transactions menu.
2. Select the blue tile for the account that the uncategorized expense belongs to.
3. Go to the For Review tab.
4. Check the box next to the uncategorized expense transaction.
5. Select the Batch action drop-down menu, then choose Exclude selected.

You need to review your accounts in QuickBooks to make sure they match your real-life bank and credit card statements. With this, I'd recommend reconciling them every month to monitor the growth of your business. For the detailed steps, kindly refer to this article: Reconcile an account in QuickBooks Online. It also contains information about editing your completed reconciliations.

Please let me know if you have other concerns. I'm just around to help.

Thank you for the reply and the detailed explanation. I looked into the banking tab but there is nothing there for me. The payments from square stay in square as it is linked with the square business debit. And as I can not link the square debit card to the banking area there is nothing for me to review. 

I can go into each individual bank deposit screen and delete the uncatergorized expense. Should I do that? as it is not an expense but a payment minus the square processing fees.

Thank you for posting here in the Community, @jjhtwin2.

Let me share some clarifications about the transactions from Square.

The way your transactions sync into the system will depend on your mapping from the Square app. I suggest reviewing the settings to ensure it automatically categorized on your behalf.

If you don't need to track some transactions coming from the third-party app, you can delete it. However, I suggest seeking expert advice from an accountant to ensure your books will be accurate and error-free during reconciliation.

• Sync Square with QuickBooks Online

• Square and QuickBooks Integration Error messages

• Sync with Square - Default Accounts and Names

Please know that the Community has your back if you need assistance. Feel free to post a question, get answers, share tips, ideas, and more. Wishing you and your business continued success.

I am having the same problem, I have a bunch of uncategorized expenses in my bank deposits, I do not know what to do with them. I use square also. Its odd because it only did this the 1st 10 days, then I changed from Instant transfer to daily transfer and it stopped happening. But i dont know what to do with the 10 days of Uncategorized expenses.

I've got your back, @vanclink123.

Let me share with you the steps to categorize your Square expenses in QuickBooks. Here's how:

1. Go to the Expenses menu and choose Expenses.
2. Click on the Filter icon and enter the necessary info (date, status, payee, category, etc.) to show the 10 days of Uncategorized Expenses. 
3. Hit Apply. 
4. Check the boxes beside the transactions you want to change the account category.
5. Select the Batch actions button and choose Categorize selected.
6. Pick the appropriate category account from the Select Category field. 
7. Click Apply. 

Then, let's also update the mapping of your Square expense transactions so they will be categorized on your preferred account:

1. Navigate to the Apps menu.
2. Click Settings under Sync with Square.
3. Choose Edit next to Basic Settings to update the mapping of your expenses.
4. Hit Save changes.

Also, to review your accounts and make sure they match your real-life bank or credit card statements, you may visit our reconciliation hub for a detailed guide. 

Let me know if you have further concerns about categorizing your Square transactions. I’m only a post away from you. Have a good one. 

Thank you for your reply! I guess I also don't know what to change the uncategorized expense to. Do I change it to my bank where the money was deposited? Or to square income? there are a bunch of positive and negative entries. Thanks for your help!

I'm having this problem as well, but I can't batch them because they all say split.  Also, what is supposed to change in the square mapping when you edit the settings?  It doesn't seem that there is anything to map.

Hi there, FoxesFried.

You usually go to the Settings if you want to update your income account and sales tax code. You'll also need to make the deposit one at a time since you mentioned that they are split. 

We have taken note of you feedback about this for now. I'd also check out these articles about how the integration between Square and QBO works:

• Sync Square with QuickBooks Online

• Square and QuickBooks Integration Error messages

• Sync with Square - Default Accounts and Names

As always, visit as again or add your reply below if you need anything else.