Vendors in a wrong Account Payable

I dont want to merge all my a/p into one acct.  We have multiple multipe a/p accounts that the the owners like to see seperated individually....how do I make QBO do that!

Hi there, tamaracastro.

Thanks for getting back to us. Allow me to address your concern, so let me get this straightened out. 

My colleague HoneyLynn_G provided you the exact information, there's only one A/P account in QuickBooks Online (QBO). Currently, there's isn't an option to separate multiple A/P accounts. I can see how this feature would be beneficial to your business, I recommend sending feedback directly to our Product Developers for future update.

Here's how you can send feedback: 

1. Click the Gear Icon.
2. Select Feedback.
3. Click Next and choose Feedback under Category option.
4. Select Save.

Please know that you're always welcome to post if you have any other questions. Have a good day ahead. 

any update in this proposed feature?

any update on this requested feature?

Hello there, @muhammadumair.

The option to separate multiple A/P accounts is currently unavailable. But I've got a workaround for you that you may consider.

You can consider setting up parent and sub-customers to group your open payables. Here's how to create parent customers:

1. From the left menu, select Customers.
2. Click New customer.
3. In the Company field, specify a name for the account. (You can use the name of an Accounts Payable account to identify the parent account.)
4. Click Save.

Please repeat the same steps for every Accounts Payable type you need.

Then, let's change your existing customer to sub-customers to identify which customer is sub-customers.

1. Go to the Sales menu, then select Customers.
2. Find and select the existing customer to change.
3. Click Edit.
4. Put a check-mark in the Is sub-customer checkbox.
5. Choose the parent customer you created from the Parent drop-down.
6. Click Save.

Once done, you can now group and sub-total your open payables and filter customer reports by the associated parent accounts.

I've got you an article for more details: How to Group Accounts Receivable or Accounts Payable Account Types.

In case you want to run the Accounts Payable report, you can check out this article for your future reference: Run Reports.

Don't hesitate to leave a comment below if you have any other questions. I'll be right here to help.

So I was able to create another AP account in QBO using your response above. How do I get my "bills" that I enter by vendor to go to the new payables account?? I only have one vendor that should go to the good AP account. 

Thanks,

Mary

Hello there, MaryMcC. 

In QuickBooks Online (QBO), you can create an additional Accounts Payable account in your Chart of Accounts. However, the system only uses the initial setup account for tracking bills which is the default A/P. For this reason, the general recommendation is to maintain one Accounts Payable (A/P) account.

If you need to separate your Accounts Payable accounts, I recommend checking out the suggestions listed here: How to group Accounts Receivable or Accounts Payable account types.

Don't hesitate to come back here to the Community if you have any other questions. Have a great day!

I am actually facing the same thing.

I want to separate the supplier liability to accounts payable trade and non-trade. I don't mind creating a parent and subcategory in A/P but there is no option while doing the bill for which A/P you want the transaction to be posted. I hope there is an option or a drop down menu to choose from. 

QBO is suggesting to the solution of creating a subcategory account but what's the purpose of creating a subcategory account if there is no way u can use it. Kindly advise how to fix this issue.

Hi there, iwinter.

Thank you for visiting the QuickBooks Community. I'll ensure to share additional information about separating multiple A/P accounts. Then, the purpose of creating a subcategory account in QuickBooks Online.

To ensure your books is accurate, the usual recommendation is to maintain one Accounts Receivable (A/R) account and one Accounts Payable (A/P) account. Your default and only A/R and A/P accounts are the ones that were created when you set up your company in QuickBooks Online or those you selected during conversion. That said, you can generate a new Accounts Payable account in your Chart of Accounts. However, the system only works the initial setup account for tracking bills which is the default A/P as also mentioned above. You can open the article provided above to view further details.

On the other hand, creating a subcategory account helps you to break down your expenses, income, and more into greater detail. For example, you can divide your utilities account into subaccounts, so you can track different types of utility payments, like gas, telephone, water, and so on. To see additional information you can click this article: Create subaccounts in your chart of accounts in QuickBooks Online.

Please refer to this article to see details on how to edit and view the status of your vendor's transactions in QuickBooks: View vendor transactions.

Feel free to get back to me if you need further assistance with account payables in QuickBooks. I'm just a post away to help. Have a good one.