Welcome to the Community, rabetoyconstruct.
If you've received a refund for a business expense, you can create a vendor credit for it. How you'll enter your refund depends on how you record purchases.
In the event you aren't sure how you record purchases, you'll want to confirm with an accounting professional to make sure you're following the proper steps. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.
Here's how to create a vendor credit if you enter expenses or write checks and don't record bills to track expenses:
- First, make sure you've already created the initial expense or check and assigned a Category/Account to it.
- In your left navigation bar, use the + New button.
- Go to your Add funds to this deposit section and enter the amount refunded by your vendor.
- Select the Category/Account you selected on your initial expense/check.
- If this refund was for an expense that you've linked with a customer or project, tick the Track returns for customer checkbox, then choose a customer or project. This way, your costs won't be overstated.
- In the event you deposited customer payments for invoices into your bank account along with the vendor refund, add them in your Select the payments included in this deposit area.
I've also included a detailed resource about entering vendor credits and refunds which may come in handy moving forward: Enter vendor credits & refunds
I'll be here to help if there's any additional questions. Have a great day!
