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Level 1

How to file a 941 from a previous year

Just was notified IRS did not receive a 941 from 2015.  CPA didn't file....  How do I put this form together in 2018 Quickbooks Pro?

QuickBooks Team

Re: How to file a 941 from a previous year

Hey there, Cmccalla.


The available 941 form in QuickBooks is for 2018. You'll want to download the prior form on the IRS website. Then, manually enter the information.


You'll get the information by pulling up a tax form worksheet in QuickBooks. Here's how:

  1. Click the Reports menu.
  2. Go to Employees & Payroll, click More Payroll Reports in Excel, then choose Tax Form Worksheets.
  3. Turn on the Macros.
  4. Under Which worksheet do you want to create?, choose Quarterly 941.
  5. Enter the dates, then click Create Report.

Once done, you'll manually submit the form to the IRS.


If you have other payroll concerns, you can always post anytime in the Community. Have a great day! 


Level 1

Re: How to file a 941 from a previous year

I get to #3 make a Macro and I can not get any further, can you please give me some help?


QuickBooks Team

Re: How to file a 941 from a previous year

Hello, @P71,


I appreciate you following the steps provided by my colleague so you can get a copy of your form 941 in 2015.


Let me provide you the step to keep you going. When you open the worksheet, the yellow message bar appears with a shield icon. Just click the Enable Content button to open the QuickBooks Tax Worksheets window.


Please see the attached screenshot below so you know what I'm referring to.


Another method to enable macros is to change the macro settings in the Trust Center page. Here's how:

  1. Click the File tab from the Microsoft Office.
  2. Click Options.
  3. Select Trust Center from the left menu, then click Trust Center Settings.
  4. Select Macro Settings, then select the option you want.
  5. Click OK to save the settings.

Once you have the file and copied the information to the actual 941 form, you can then submit it to the IRS.


I've added this article for additional guidance on how to manage payroll forms in QuickBooks Desktop: Process, print, and save QuickBooks Desktop Payroll tax forms.


Should you need anything else with submitting payroll forms, please let me know, and I'd be glad to help.

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