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aminnjmi
Level 2

Accounting Dilemma: Reporting Payments Made by Debtors to Contractors on 1099 Forms in Quickbooks Online

Based on my understanding, we provide a 1099 form to a contractor for the payments we've disbursed to them.

In my case, there's a contractor I didn't pay directly. Instead, I requested one of my debtors to make the payment to the contractor.

 

However, Quickbooks isn't displaying any information related to the 1099 form for this particular transaction.

 

What accounting entries or adjustments should I make in Quickbooks Online to ensure that the payment made by my debtor directly to the contractor is included in the 1099 reporting?

3 Comments 3
JessT
Moderator

Accounting Dilemma: Reporting Payments Made by Debtors to Contractors on 1099 Forms in Quickbooks Online

Hi aminnjmi,

 

I understand that your contractor payment process is unique, as your customer is making the payment on your behalf. However, it's also unclear whether or not you have created bills in QuickBooks for these transactions. It's important to note that bills are typically the basis for generating 1099 reports, aside from expenses and checks.

 

If your company doesn't have any transaction records for the contractor but you're still required to provide them with 1099 forms, I recommend seeking assistance from an accounting professional first. They can provide guidance on how to handle this situation effectively. Then, let me know if there are any specific instructions or challenges you encounter in reflecting their recommendations within QuickBooks. I'll be here to assist you further.

 

If there are any other processes or details that you may have missed mentioning in your previous post, please provide them in the comments below. This will allow me to replicate those processes using my test account and provide you with instructions on how to generate the subcontractor form. Your input is valuable in ensuring that I can assist you accurately and comprehensively.

 

I'm also adding this article for your reference from setting up your 1099 accounts to filing 1099 forms: Create and file 1099s with QuickBooks Online.

aminnjmi
Level 2

Accounting Dilemma: Reporting Payments Made by Debtors to Contractors on 1099 Forms in Quickbooks Online

I want to pass following transaction journals ultimately. 

Debtor (Dr.) USD XXX

        Sales (Cr.) USD XXX

 

Purchases (Dr.) USD XXX

        Contractor (Cr.) USD XXX

 

Contractor (Dr.) USD XXX

         Debtor (Cr.) USD XXX

 

I hope you will be very clear now. Suggest me how would i do these in terms of Quickbooks online so that my Contract will get the 1099 for the amount USD XXX

 

Clark_B
QuickBooks Team

Accounting Dilemma: Reporting Payments Made by Debtors to Contractors on 1099 Forms in Quickbooks Online

Hi there, @aminnjmi

 

You can record a journal entry based on the the details you shared about, but know that the amounts will not get reported in the vendor's 1099 form. Only cash, check, or direct deposit transactions recorded in QuickBooks Online (QBO) are supported in the program's 1099 form. For your reference, you can check this article about preparing and filing your federal 1099 in QBO: Create and file 1099s with QuickBooks Online.

 

To include the amount that was track through journal entry, you'll need to manually create and submit your vendor's 1099 form outside QuickBooks Online. I also suggest contacting your accountant to get further assiatnce in handling this matter.

 

For you to learn more about 1099 forms, you can read this article: Get answers to your 1099 questions.

 

If there's anything else that I can help you with, please do not hesitate to reach out.

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