Close-up of file folder with unpaid invoices

How to Collect Unpaid Invoices from your Clients

Whether you’re a small business owner or freelancer, the responsibility of collecting delayed customer payments will fall to you. It can be a hassle to put in the work for your client, bill them for your time, and end up with an unpaid invoice. So what can you do if you’re not getting paid on […]

small business owner sending invoice

How to Send an Invoice

Not too long ago, businesses were sending out invoices in the mail or by fax. Now, with the prevalence of technology in our lives, many are opting to send their product and service invoices through email or other online options. If you are wondering how to send an invoice for your small business, and which […]

Small business owner looking over invoice payment terms

What are Invoice Payment Terms?

An invoice is a transactional record for services or products a business provides to its customers, with the corresponding amount due. This source document illustrates the cost and terms of a sale by using what is known as payment terms. These terms outline the process of payment that a buyer must follow to pay the […]

woman creating an invoice

What is Included on an Invoice?

A sales invoice is a document sent by a business to a purchaser or customer, which illustrates a detailed list of the items or services they received, and the payment owed. The invoice helps to establish an obligation on the part of the purchaser to pay. Invoices are an essential part of any business, especially […]

small business owner creating a purchase order

What is a Purchase Order and How Do You Make One?

Purchase orders, known as POs, are business documents that detail a buyer’s request for products or services from a supplier. When a buyer issues a PO to a supplier, they are asking for a specific product or service, including the quantity and agreed upon price, without having to pay for the item in question at […]

small business owner creating pro forma invoice

What is a Pro Forma Invoice?

A pro forma invoice is an initial bill for a product or service from a company to a customer before it has been bought and delivered. This preliminary document confirms the purchase of goods or services with precise pricing but does not require the customer to make a payment when it is received. So how […]

Business man creating an invoice

What is an Invoice Used For and When Should you Send One?

It’s important to be proactive about your business accounts and send out customer invoices as soon as possible. Keeping on top of your invoicing responsibilities also means ensuring that your sales and income records are accurate and organized for your business’s accounting and bookkeeping operations. It also means you can increase your business’s cash flow […]

business owner putting together invoices

What is Invoicing?

Invoicing refers to sending an invoice or record of a transaction between a buyer and a seller. This invoice is a commercial document which records an itemized list of products or services exchanged for money, typically between a business and a customer. As a business owner or self-employed individual, issuing invoices to your customers is […]

Customer Paying With by Electronic Cheque

Benefits of Accepting Electronic Cheques Over Paper

If you accept electronic cheques, you give your clients an alternative payment method that benefits both of you. When you pair them with online invoicing by smartphone, electronic cheques offer a great payment option for those who don’t want to use credit cards, but some clients or customers prefer using landlines and paying bills with […]

Woman on her computer at park

What Is Invoice Factoring & How is it Used?

When your business is short on cash, you may want to explore invoice factoring. Factoring allows you to turn unpaid invoices or accounts receivable into cash. Here’s how it works: a factoring company gives you a certain percentage of the face value of your unpaid invoices. Then, your clients pay the factoring company instead of […]

The Top Benefits of Electronic Invoicing

As a small business owner, you’ve got a lot on your plate. From tracking employee time to managing payroll, your hands are full. Try to streamline your administrative work by switching to electronic invoicing–the process can save precious time and money. There are a host of benefits when it comes to electronic invoicing. Here is […]

Construction 101: How to Create a Construction Estimate

Are you a construction business owner? You probably create at least a couple estimates every day for potential customers. What happens when that potential customer decides they’d like you to go ahead and build their dream home? Well, you celebrate. Then, it’s time to get to work and create an estimate. Read below to master […]

Business owner prepares a commercial invoice using software

5 Things You Need to Know About Commercial Invoices

When you’re shipping goods across international borders, you should issue a commercial invoice. This serves as a customs document and contains more information than a traditional invoice does. Depending upon where you’re shipping goods, your commercial invoice may require specific details. Here are the essentials you need to know. What Is a Commercial Invoice? A […]

Cashier reviews sales receipts

Everything You Need to Know About Sales Receipts

Sales receipts are a normal part of doing business. So normal, in fact, that if you work in retail, you may take them for granted. When you’re running a company, however, it’s important to pay close attention to your receipts. The information they contain, the way you create them, and how they’re issued can all […]

Create Invoice in QuickBooks

How to Make an Invoice in QuickBooks, Excel & Word

Invoices are a vital part of your small business. They keep track of what customers or clients owe you when money is due, and what kind of cash flow you can expect in the coming weeks or months. Without invoices, your small or medium-sized business doesn’t have a way to collect money. You may also […]

Create invoice templates in Word

How to Create an Invoice Template in Word

To let your clients know how much they owe your business, you need to issue invoices. There is a multitude of programs that can help with this process, including Microsoft Word. Are you wondering how to make an invoice with Word? Here’s what you need to know. The Pros and Cons of Using Word for […]

How to Create an Invoice Template in Excel

How to Create An Invoice Template in Excel

Invoices offer a way for your small or medium-sized business to collect money from customers after providing a product or service. Two of the main computer programs for creating invoices are Excel, and dedicated accounting software such as QuickBooks Online, which includes all the features of an invoicing software. Each invoice should include some basic […]

Prevent these common mistakes when creating invoices with invoicing software

9 Common Mistakes Prevented by Invoicing Software

While standard office applications, such as Word and Excel, can help you create invoices, you also have a higher risk of making mistakes when using them. Invoicing software helps you streamline your entire invoicing process and avoid these common invoicing mistakes. 1) Sending Late Invoices If you’re like most small-business owners, you probably have a […]

Small business owner views scheduled billing on mobile device near table with jewelry

Invoicing Tips: Schedule and Automate Your Invoicing or Billing Process

Check out how bill payment calendars and scheduled billing can help your business. Review the time and money-saving perks of these types of services.

Payee Reviewing Information

Managing Delinquent Receivable Accounts

When extending credit to customers, you run the risk of accounts receivable going delinquent. Although you might be able to make future collections on the accounts, those accounts still require special management to ensure future business with the clients, explore different payment options, and decide whether legal recourse is necessary. Maintaining Customer Relationships Managing delinquent […]

Phone and papers with information on credit invoices

What Is a Credit Invoice?

A credit invoice or credit note is a statement detailing a refund or credit to an invoice. For example, you may issue a credit invoice if a customer asks for a refund or if you decide to give a customer a credit for any reason. In many cases, using credit invoices is more accurate than […]

Accountant prepares to send an invoice to her client and relevant departmental heads by email

Invoicing Tips: Use Cc and Bcc Fields When Sending Invoices

When emailing an invoice to a client, you may want to send a copy to yourself, your sales department, individuals who your clients request, and related personnel. QuickBooks Online makes this as simple as using the Cc or Bcc fields in its invoicing portal. Cc vs. Bcc Fields on Invoices The Cc and Bcc fields […]

Small business bike delivery rider checks a mobile invoice on his phone

Everything You Need to Know About Mobile Invoicing

As a small business owner or freelance professional, don’t you want to streamline your administrative processes, offer customers or clients improved services, get paid more quickly, and make every dollar count? All of that’s possible with mobile phone invoices. What Is Mobile Invoicing? Mobile invoicing uses your smartphone to send bills to your clients or […]

QuickBooks logo displayed on screen at shop counter

How to Create Delayed Charge Invoices in QuickBooks

Delayed charge is a way for businesses to keep track of items to be billed to clients in the future. To create a delayed charge invoice in QuickBooks Online, take the following steps: Click the plus sign at the top of QuickBooks and click Delayed charge in the Customers section. Select a customer in the […]

Company Bookkeeper Reviews Invoices

Invoicing Tips: Add Cheque Numbers to Every Invoice to Simplify Payables and Receivables

Could you use a simple step that improves your bookkeeping system’s functionality and efficiency? You might try adding cheque numbers to your invoices. How to Simplify Payables and Receivables When a customer or client pays you by cheque, you may want to include the cheque number on each of your invoices and receipts. That tells […]

Archival boxes storing paper records of invoices and customer payments

Keep Accurate Records of Invoices and Customer Payments

It is important for all businesses to track invoices sent to customers and the corresponding payments. However, it is critical for a small business to keep accurate records, since this impacts your cash flow. You need an efficient invoicing system in place to monitor the bills you send to your customers and record the corresponding […]

5 Things You Need to Know About Invoicing

Invoicing is one of those things that seems so simple. You do some work for someone; you bill them; they pay you. What could go wrong? Well, a lot actually. And if you don’t do a good job invoicing, you could seriously damage your small business’s cash flow, which in turn could seriously damage your […]