Why You Should Convert to Payroll Online

Feel like you’re spending way longer than necessary on payroll? Payroll is a crucial task for small business owners. However, managing your payroll can be tedious and time-consuming. Read on to learn why you should switch to payroll online with QuickBooks.  1. Increase Efficiency Working through your payroll can take a lot longer when it’s […]

Construction 101: How to Streamline Payroll

When you run a construction company, payroll is often one of your most complex administrative tasks. At any given time, you probably have employees at multiple pay rates working across a variety of job sites and crews. By streamlining your payroll process, you can save time and make sure that everyone’s getting paid accurately and […]

The Right Payroll Option for Every Phase of Your Business

When you started your business, it might have been just you working alone, but now your company has grown and you have employees who are crucial to its continued growth and success. Finding and choosing the right payroll system helps ensure you pay your valuable personnel correctly and on time. You have a variety of […]

Ultimate Canadian Payroll Guide for Small Businesses

Understanding business is tough enough, but as the rules begin to pile up – especially those concerning Canadian payroll – it can be rather intimidating. This comprehensive guide will help you navigate the potentially stressful world of payroll management and foster a healthy company. Payroll Best Practices – Dos and Don’ts There are definitive best […]

Is Quickbooks Payroll Right for My Business?

With so many payroll software options available, what should you look for when determining the best one for your business? Multiple payroll software options can meet a variety of needs, but QuickBooks Payroll is consistently a top choice for small business owners. Learn about the various features and benefits of this comprehensive payroll software, and […]

What’s Better for Your Small Business: Weekly, Bi-Weekly or Monthly Payroll?

Hiring employees is a sign of growth, but it also comes with big decisions and responsibilities, including payroll. Once you sort out the legal requirements, you’re left with the decision of how frequently to run payroll. Weekly, biweekly, and monthly are the most common options with several pros and cons of each to consider before […]

Business Payroll: Cheques Vs. Direct Deposit

Paying your employees is one of the most important things you do as a small business owner. Miss a paycheque, or mess up the amount, and you have upset employees who may start to feel less confidence in their jobs. When processing your business payroll, you have two main payment options: traditional paper cheques and […]

As An Employer What are Your Payroll Obligations?

Unless you run a solo small business, chances are that your employees provide the support necessary to make your company successful. While your employees have the responsibility of helping customers, building products, or providing valuable services, you as an employer have the responsibility to keep their payroll on track and on time. In Canada, employers […]

Understanding Small Business Payroll Accounting & Journal Entries

Even if you own or operate a small business, chances are you have employees – meaning payroll is a fact of life. Maintaining payroll accounting books involves knowing simple accounting journal entries – basically, to be sure your books are accurate and are in compliance with Canadian best practices, it’s vital that you know how […]

payroll calendar

Rules of Overtime in Canada By Province

Understanding overtime in Canada ensures you’re paying employees fairly when they work more hours than the normal work period. In most Canadian provinces, the overtime rate is 1.5 times the employee’s standard compensation, and it’s typically paid after an employee works more than eight hours per day or 40 hours per week. There are quite […]

Worker checks her bank account to see if her company's payroll direct deposit has reached her account

You’re Still Not Using Payroll Direct Deposit?

Using payroll direct deposit to pay staff wages benefits your small business in multiple ways. A direct deposit system transfers employees’ wages into their bank accounts electronically from your payroll funds, leaving you time to focus on the big-picture issues facing your company. Direct deposit is also a convenient payment method for your employees, who […]

Use this easy guide to help with payroll deductions

Your Easy Guide to Payroll Deductions

As a small business owner, you have a lot of responsibilities, including your obligation to pay your employees. Just writing that paycheck isn’t enough, though — you also have to withhold your employees’ payroll deductions, remit them to the Canada Revenue Agency (CRA), and take care of more paperwork than you might expect. Payroll deductions […]

Man frustrated by how much he has to pay his lousy employee

Should Your Company Relocate to a Province With a Lower Minimum Wage?

Determine whether moving your business to a new province to escape rising minimum wages and increased labour costs in Ontario and Alberta is a good idea or whether the costs, business disruptions, and logistical challenges of moving wipe away any benefit you get from cheaper help.

Man tipping a cashier for her service

Tipping in Ontario: An Overview for Employers

Look at Ontario’s tipping laws. Review your right to ban tipping in your dining establishment, and examine your obligations if you allow tipping. Learn about the province’s rules for tip pools, and ensure you are compliant with relevant regulations. Find out when owners and managers can accept tips.

Accountant prepares the payroll for her Ontario based company

Calculating Holiday Pay for Ontario Employees

Check out the holiday pay rules in Ontario. Review the list of public holidays in this province. Figure out how to calculate holiday pay for full-time and part-time employees as of January 2018, and learn how to calculate premium pay for employees who work on holidays.

Grieving woman researching compensation laws for her deceased husband

Handling Wages and Benefits Owed to Deceased Employees

Understand how to handle wages, salaries, benefits, and other monies owed to a recently deceased employee. Learn what rights the employee’s survivors have regarding workers’ compensation.

Business owner using software to set up a payroll system for her business.

How to Set Up Payroll for Quick and Easy Pay Days

By the time you hire your first employee, you need to have payroll set up for your business. There are several calculations that go into the payroll process, and if you get anything wrong, you could be looking at potential tax penalties. Fortunately, when you set up your payroll the right way, it’s much easier […]

A bookkeeper sets up payroll to help manage employee expenses

The Importance of Setting Up Payroll to Manage Employee Expenses

When you setup payroll from the start for a small business, it can help you reduce accounting errors and maximize profits. It can also help you avoid the possibilities of CRA penalties and back taxes. It’s possible to use the long method of accounting by tracking every payment and salary payable by using a spreadsheet […]

Accountant remits deductions in a payroll program account

Open a Payroll Program Account to Remit Deductions

If you run a normal Canadian business, or you are an executive or trustee of some other organization with employees, you are required to withhold a certain amount of money from each employee’s paycheck for various taxes. Those taxes must then be paid or remitted, if you want to sound fancy to the Canada Revenue […]

Man using apps to make it easier to manage payroll

4 Apps to Manage Your Own Payroll

Managing payroll can take a lot out of a small business, which is why so many companies seem willing to pay the cost of outsourcing it. In-house human resources departments tend to be resource-intensive undertakings, with time spent tracking time and benefits quickly growing beyond part-time commitments. Handling HR and payroll yourself, without the time […]

Record store owner views payroll solutions for small business next to records

Which Payroll Solution Is Right for Your Business

No matter the number of employees, the payroll function of a business is often much more arduous and costly than it needs to be, especially when your business is growing. With so much at stake, including legal, tax, and regulatory issues, employee morale, cash flow considerations — not to mention overhead costs — it is [...]

A business owner correcting overpayment to employees in QuickBooks

Correcting Overpayment to Employees

Correct an overpayment to an employee by addressing the repayment, writing a repayment letter, and notifying the CRA. Correct an overpayment to an employee by issuing a T4 slip, writing a repayment letter, and notifying the CRA.

Delivery driver sitting on back of vehicle near building evaluates pay codes on mobile device

Using Different Pay Codes

Use pay codes to organize your payroll records, and find out how the right app can help you achieve this task.

Business owner getting employee gifts together

Don’t Give Employees Gift Cards as Rewards

Buying a gift for an employee? You may want to avoid gift cards. Learn about their tax liability for payroll and review other options.

Unbanked farmer has peace of mind knowing that his income is protected through payroll cards

Should You Use Payroll Cards in Your Small Business?

Payroll cards are prepaid debit cards you can use to pay your employees. Instead of issuing a cheque, you simply load your employee’s pay onto a payroll card. The employee can then use the card for ATM withdrawals or to make purchases at shops that accept credit cards. There are pros and cons to payroll […]

Woman works on office payroll from her laptop computer

Tips for Changing Payroll Frequency

Switching to less-frequent payroll periods can save time and money on payroll processing costs, but to navigate the change successfully, you need to recalculate payments, make changes to your accounting software, and communicate with your employees about the change. Weekly to Biweekly Conversions If you’re changing from a weekly to a biweekly pay period, the […]

Employee Relaxing

Reasons to Switch Your Payroll to Direct Deposit

While some accounting or payroll practices may favor either employers or employees, direct deposit is one practice that conveys multiple benefits to both parties. Therefore, as a small business employer, switching to direct deposit offers you the opportunity to do your employees a favor while also obtaining significant cost savings and simplifying payroll bookkeeping. Direct […]

A small business owner using Canada's three-hour rule to calculate employee payment

Understanding Canada’s Three-Hour Rule for Employee Payment

When business is slow, it’s common practice to let an employee go home early. However, if that employee has on the clock for less than three hours, you may have to pay them more than their usual rate. Understanding the Three-Hour Rule ensures your business stays compliant with labour regulations. Three-Hour Rule Definition The Government […]

Should I Pay for Payroll?

The decision whether to outsource the payroll function or keep it in house typically comes down to cost, which varies widely depending on the type, size, and growth trajectory of a business. While smaller businesses might save money on tangible costs by keeping payroll in house, factors such as multiple locations, employee benefits, employee turnover, […]

A woman taking days off earned in a vacation entitlement year to work in her garden

What Is a Vacation Entitlement Year?

Vacation entitlement years are used to help determine how much vacation time and vacation pay an employee is entitled to have. A vacation entitlement year is the 12-month period over which an employee earns vacation. As for time off, an employee is entitled to two weeks of vacation time after each vacation entitlement year. As […]

A man pilots a boat while on vacation from work

Vacation and Holiday Policies by Province

As an employer, you are obligated to give your employees vacation time. The exact amount varies based on your industry, how long your employee has been with the company, and the province in which your business resides. Here is an overview of the basics. Federally Regulated Employees If your business is in one of several […]

Female payroll employee sitting at table with laptop and photos in view

How to Activate a Payroll Service in QuickBooks

If your new small business has employees, activate your payroll service in your QuickBooks desktop software. If you bought QuickBooks online, you have received an activation key. If you bought it in a store, you need to go to the service’s site to get the activation key. Once you have the activation key, in your […]

Business Professional on a Laptop

Forget the Filing Cabinet in Favor of Online Payroll Processing

Online payroll processing allows small businesses to store payroll information in a cloud-based system, which has eliminated the need to keep paper files and store such confidential data on a computer hard drive. Modern online payroll processing does not require the skills of a professional bookkeeper. When payday arrives, a few simple commands on the […]

Computer showcasing the benefits of tracking payroll information online

Benefits of Tracking Payroll Online

Online payroll solutions, such as Wagepoint, Time Tracker, Time Rewards, and many others, let you move your payroll from paper or cumbersome spreadsheets to the cloud, and offer a bevy of features to save time and streamline payroll-related tasks. Depending on the payroll software you select, it may integrate scheduling, expense tracking, and other components, […]

A Woman Reviewing Documents

Common Payroll Mistakes That Small Businesses Make

When hiring employees, one of the most important functions a small business performs is managing employee payroll accounting. Payroll mistakes can be costly and can have financial, legal, and reputational consequences. These are some of the payroll accounting mistakes that small businesses commonly make. Miscalculating Taxable Income It is not uncommon for some employers to […]

Delivery driver earning overtime pay with smartphone on dash

Accounting for Overtime Pay in the Budget

A critical business tool is an accurate budget. One component of a budget for small businesses with employees is overtime pay, which is the premium paid for overtime hours worked in excess of the normal wage rate. In Canada, for most employees, overtime begins once a person works over 44 hours in a week, and […]

Payroll paperwork and book on desk near computer monitor

Review Payroll Before Disbursing Payments

Automatic payroll software can generate paycheques based on information from your scheduling or time clock program. This type of software can also take care of source deductions and other payroll tax requirements. However, you may want to spend a few minutes manually reviewing the information on your payroll files before disbursing payments. If you make […]

Accountant processing payroll in office viewng two computer monitors

Payroll Tips and Tricks

Managing payroll for your small business is a sign of growth and success. The key to overcoming complicated payroll functions is developing a smooth-running system that reduces the likelihood of expensive errors. Applying these payroll tips and tricks should make executing and managing your payroll process much easier. Choose a Robust Payroll Software Solution Managed […]

Woman opening a payroll account when starting her business

How to Open a Payroll Account

When you start your own business and hire your employees, you need to open a payroll account with the Canada Revenue Agency (CRA) before you can pay your employees. You also need a payroll account to make mandatory deductions, including Canada Pension Plan and Employment Insurance. Here is how to open a payroll account: Register […]

Female Accountants Review Payroll Procedures at Office Desk

Establish Payroll

  Whether you are a one-man shop or have several employees, your business should establish payroll. Doing so correctly from the start can make the process smoother as your business grows and adds more employees. You must also establish a payroll account with the Canada Revenue Agency and have a business number. There is a […]

Receiving Paystub

Direct Deposit for QuickBooks Payroll

I love QBO (QuickBooks Online). New stuff just arrives. Once again, I am surprised and delighted by QBO! Direct Deposit is here, without any fanfare. It’s been introduced as a Beta for customers to start using right away! I’ll bet you are wondering how easy is it to pay employees with Direct Deposit via QBO […]

Man and his employee discussing Canada's rules for working hours

Canada’s Rules for Working Hours

You started out with a great business idea, but now you need to implement it. To do that, you need staff, but before you can start hiring, you need to understand basic employment standards. Here’s a quick review of some of the laws governing working hours. Each province and territory has its own rules and […]

How to Set Up an Online Payroll Account in Canada

When you start your business, your team may just be you. However, as you grow and onboard employees, your payroll needs will expand, and you’ll need a quality online payroll system.   If this is your first time implementing payroll online, there is a lot to learn. However, with support from experts like the QuickBooks […]

Minimum wage employee working in restaurant near industrial equipment

Understanding Minimum Wage Benefits

You often hear people talk about working at minimum wage, but did you know that there are different wage rates for different types of jobs? Most people know the general minimum wage for their province or territory, but are you aware that these rates are reviewed annually? Take a closer look at Canada’s minimum wage […]

Real estate agent calculating business pay with brochures

How to Pay Yourself From Your Business

Entrepreneurship is hard work. It involves long hours, taking on clients of all sizes, doing whatever it takes to increase the bottom line, and often foregoing holidays, time off, sleep, and yes, a regular pay cheque. So, how do you make the transition from paying into your company to paying yourself? By having the right […]

Accountant and payroll manager exchange documents

Integrating Your Accounting and Payroll Processes

Payroll Spreadsheet Blues? Have you INTEGRATED? A little advice to keeping your payroll records free from error and easy to reconcile at year end. It may not be your fiscal year end, but the end of the calendar year may be giving you similar anxiety pains as you question your record keeping, your formulas and […]

Men in a Meeting

Payroll is Serious Business

It’s the law, mandatory to keep records about employees. Employers can’t just write cheques or pay cash and barter is viewed as dubious but may be accepted with sufficient record keeping. Best practice Keep a permanent file for each employee, an annual file, both for each employee, with their timesheets and pay related information, and […]

Setting Up Payroll

Hiring your first employee is an exciting milestone; it means your business has grown to the point that you both need and can afford more help.  It also means that now you are going to need to run payroll and unfortunately, that’s a little more complicated than just handing someone a pay cheque every two […]

Small business owner in restaurant at counter configuring payroll tax on a laptop computer

Payroll Tax Compliance: What Every Small Business Needs To Know

Small business owners know long-term success requires good financial management. But a 10-question survey on financial literacy, revealed that only 18% of Canadian small business owners scored more than 60 percent. These insights into the financial literacy challenges of Canadian small business owners means you might need a refresher course to keep your company on […]