Two Accounts with on EIN

In QuickBooks Desktop, each EIN can only have one company file, SHJ1. Creating multiple company files under the same EIN can cause errors.

Thus, it's recommended that you use a separate EIN for different businesses to avoid any discrepancies or complications later on.

In addition, it's important to note that users with access to payroll will be able to view the wages of the employees. Based on your business structure, it's necessary that only certain individuals have access to the internal payroll system. However, since you have several positions that require access for efficient management of field workers, you are considering a separate company exclusively for your key employees.

In this case, you can consider visiting our marketplace to search for a third-party payroll processor that best fulfills your business requirements. This will ensure that the necessary individuals receive access to the required payroll information while complying with the required standards.

By the way, in QuickBooks Desktop Payroll, you can use a single payroll service subscription to process payroll for multiple companies with different EINs. This ensures accurate payroll processing and compliance with federal regulations for each distinct entity.

You can check this article for more information about adding your EIN number: Add a new company to your payroll subscription.

Additionally, feel free to visit our Payroll page for more insights about running payroll on your business. There, you will find a wealth of resources and insights that can help you manage your payroll more effectively.

I'll keep this thread available if you have more questions, need assistance processing more than one file under the same EIN, or have other relevant concerns. I'm here to assist you.