Question

Two Accounts with on EIN

Forum|Forum|1 year ago
November 6, 2024
6 replies
40 views

We want to have a separate QuickBooks account for our Key Internal Employees Payroll to ensure that those with Payroll access are unable to see what Office Personnel's wages. Is it possible to have two QuickBooks accounts with the same EIN? This is a necessity for us, and need to find a platform that can accommodate this need.

QuickBooks Desktop Payroll

L

LeizylM

QuickBooks Team

In QuickBooks Desktop, each EIN can only have one company file, SHJ1. Creating multiple company files under the same EIN can cause errors.

Thus, it's recommended that you use a separate EIN for different businesses to avoid any discrepancies or complications later on.

In addition, it's important to note that users with access to payroll will be able to view the wages of the employees. Based on your business structure, it's necessary that only certain individuals have access to the internal payroll system. However, since you have several positions that require access for efficient management of field workers, you are considering a separate company exclusively for your key employees.

In this case, you can consider visiting our marketplace to search for a third-party payroll processor that best fulfills your business requirements. This will ensure that the necessary individuals receive access to the required payroll information while complying with the required standards.

By the way, in QuickBooks Desktop Payroll, you can use a single payroll service subscription to process payroll for multiple companies with different EINs. This ensures accurate payroll processing and compliance with federal regulations for each distinct entity.

You can check this article for more information about adding your EIN number: Add a new company to your payroll subscription.

Additionally, feel free to visit our Payroll page for more insights about running payroll on your business. There, you will find a wealth of resources and insights that can help you manage your payroll more effectively.

I'll keep this thread available if you have more questions, need assistance processing more than one file under the same EIN, or have other relevant concerns. I'm here to assist you.

S

SHJ1Author

I am not worried about any confusion during Tax filing. We want to ensure that only certain people have access to internal payroll, but we have several positions within the company that need to have payroll access for our field workers in order to perform their jobs. Which is why we want a separate QB account strictly for our Key Employees.

So again is having two QuickBooks accounts under the same EIN doable? If so, do we need to have a separate license for the second account do we need to have a separate payroll subscription?

FishingForAnswers

Level 4

@SHJ1 I don't use QBO (for reasons you are apparently experiencing), so take this with a grain of salt.

I would be very surprised if QBO were capable of having two accounts under the same EIN without major problems. The most obvious one is the issue of issuing W2s and other payroll tax reports, and whether QBO would be able to consolidate the two accounts' information into one set of numbers.

Given that QBO cannot even manage its invoice template and e-mail functions properly, among hundreds of other failings, I have my doubts.

In short, unless you can find a way to finetune the authority of the Roles each user has to exclude certain classes of employee, you're probably out of luck with QBO.

I suppose you could take real-life steps and split apart your actual company's organization; for instance, one of my clients have several S-Corporations who have their payroll collectively flow through a different Corporation of theirs.

I expect that may be more trouble than it's worth for your situation, though.

Sign up

Login with SSO

Let's get you signed in

Login with SSO