I have enabled Positive Pay with our bank. Is there a way to generate a CSV file with check payment details for upload to the bank?

Hello there, randerson.

I can definitely help you with import your transactions using a CSV file.

When importing a CSV file, the accepted file formats are the 3 and 4 column formats. The 3 column includes the Date, Description and Amount. On the other hand, the 4 column format includes the Date, Description, Credit and Debit.

For more details, you may refer to this article: Import bank transactions from Excel CSV file to QuickBooks Online.

If you'd like to request more flexibility, I'd encourage you to send a message to our product development team requesting that more columns be added. This will make them aware of how you want the program to work. Here's how: http://feedback.qbo.intuit.com/.

If you hand with importing your transactions, just leave comment below. Enjoy your weekend.

Run the Transaction report for the account and date range and export to excel using just the fields Date, Num, Credit, Name. (I memorized this report)

Eliminate the non-check transactions (I sort by NUM and delete the rows I don't need)

Run the Vendor Contact List report and Customize Report with just the fields "Vendor" and "Print on Check as"

Use VLOOKUP to get Payee (=vlookup(A2,[Payees.xlsx]Sheet1!$A:$D,4,0)

Convert formulas to values

Complete your Positive Pay file.

This is my solution, a work around, but works for my banks

Run Reports/Banking/Missing Checks

Select the bank account

With the customize tab at the top

                  On the Display tab - Select only the columns Date, Num, Name, Amount

                   On the Header/Footer tab - unCheck all boxes

                    Select OK to refresh report

Export to Excel, choosing to create a .csv file and choose location to save this report

For my bank I had to then open this .csv file in Notepad and remove the first header line and the 3 commas on the second line.  This will depend on your banks file definitions.  My bank allows me to set up the Positive Pay file definitions.  Also, some banks may require certain pieces of information in designated columns.  When this happens, create your Missing Check report and customize to your banks requirements.  This could be exported into excel if additional columns need added.  This excel file could then be saved as a .csv file.

Hope this helps!

This is my solution, a work around, but works for my banks

Run Reports/Banking/Missing Checks

Select the bank account

With the customize tab at the top

                  On the Display tab - Select only the columns Date, Num, Name, Amount

                   On the Header/Footer tab - unCheck all boxes

                    Select OK to refresh report

Export to Excel, choosing to create a .csv file and choose location to save this report

For my bank I had to then open this .csv file in Notepad and remove the first header line and the 3 commas on the second line.  This will depend on your banks file definitions.  My bank allows me to set up the Positive Pay file definitions.  Also, some banks may require certain pieces of information in designated columns.  When this happens, create your Missing Check report and customize to your banks requirements.  This could be exported into excel if additional columns need added.  This excel file could then be saved as a .csv file.

Hope this helps!

This is my solution, a work around, but works for my banks
Run Reports/Banking/Missing Checks
Select the bank account
With the customize tab at the top
On the Display tab - Select only the columns Date, Num, Name, Amount
On the Header/Footer tab - unCheck all boxes
Select OK to refresh report
Export to Excel, choosing to create a .csv file and choose location to save this report

For my bank I had to then open this .csv file in Notepad and remove the first header line and the 3 commas on the second line. This will depend on your banks file definitions. My bank allows me to set up the Positive Pay file definitions. Also, some banks may require certain pieces of information in designated columns. When this happens, create your Missing Check report and customize to your banks requirements. This could be exported into excel if additional columns need added. This excel file could then be saved as a .csv file.

Hope this helps!

Hi there, @slwhagenhoff.

I appreciate you for sharing the details you've done to resolve this. The workaround you've provided can help other users who've also experienced this issue.

Having users like you who shared their knowledge to help other users here in the Community is much appreciated.

In case you need help with your QuickBooks Online (QBO) account, don't hesitate to leave a comment below. The Community is always here to help.

Hello - Just wondering if anyone has solution for QBO?  These all appear to be for desktop version.  

Yes, there's a solution for QBO, @B Funk. 

You can run and customize the Check Detail report and export it to Excel. Let me guide you how. 

1. Go to Reports from the left menu. 
2. Enter Check Detail in the Search box. 
3. Set the Report period. 
4. Click the Settings (Gear) icon. 
5. Check the Date, Amount, Name and Num boxes. 
6. Choose Run report. 
7. Export the report to Excel.

The screenshot below shows you the third to sixth steps. 

Once done, you can save the Excel format to a .CSV file. Then, add columns to enter the Positive Pay information. After that, you can upload the file to your bank. 

Customizing reports helps you get the information that you need for your business. Also, memorizing reports lets you save them with their current customization settings. For detailed steps on how to customize and memorize them, visit these two articles below:

• Manage Your Custom Reports
• Memorize Reports 

I'm here anytime you have other concerns. Have a great day, @B Funk. 

Thanks for this info, I appreciate it.  Is there any way to get rid of the "subtotal" and blank line right out of the report or is that just going to be a formatting process each time I run the file?  Also the check number coming in as a negative that will need to be reversed.  Thanks again.

Hi there, B Funk.

The Subtotal that you may referring to is the second line item that affects your expense account in QuickBooks Online (QBO). You can add the Account column on the report, so you'll know what accounts affected by the debit and credit.

Just follow the steps above and ensure to select the Account column. Then, run the report again to save the changes.

I've also added a screenshot of the sample report.

The following article will provide more information: How accounts are affected by debits and credits.

This means, the negative value affects your bank account. While the positive ones affect the expense account. 

However, the option to remove the blank line right out of the report is currently unavailable.

We are always looking for ways to make QBO beneficial to your business. I'll pass your input along to our product developers. They'll be able to review and may implement this in the future updates.

In the meantime, you can visit our blogs to stay current on all the QuickBooks news and announcements. 

Here are the links for your reference:

• The QuickBooks Blog
• Firm of the Future

If I hear any changes, I'll notify you in this thread.

Keep me posted if you have any follow-up questions. I'm always here to help. Take care and have a great day.

Is there anyway to produce the check report with the field "Print on Check As"?  This would solve many of our positive pay issues

Great to have you here, KMO.

The option to produce a check report with the Print on Check As is unavailable in QuickBooks Online (QBO). However, if you'll want to show the check print status, we can add the Check Printed column.

Here's how:

1. In the Check Detail report, click the Customize button.
2. Hit Rows/Columns and tick Change columns.
3. Place a checkmark for Check Printed.
4. Tap Run report.

If the option provided doesn't work on your business, just export the report to Excel. Then, customize it to come up with the field you need.

Here's how:

1. Click the Export icon drop-down.
2. Choose Export to Excel.
3. Open the Excel file and add the manually add the Print on Check As field.

To learn more about managing your checks report, please check out these reports:

• How to generate a Missing Checks report
• Run a report of uncleared check
• Popular custom reports in QuickBooks Online

Fill me in if you need a hand with preparing your year-end report or any QBO related. I'm always here to help.

How do you get the numbers not to be negatives?

How do you get the numbers in the csv file to not be negative?

Hi there, Laurie.

The data on your CSV is from your bank. We have no control whether they provide amounts in one column, combines the negative and positive amounts, or in two columns, separating the debits and credits. The good news is we have a way to upload your transactions for both setups. I'm happy to show you how.

We only need the basic data of your transactions in the CSV file; the date, description, and amount (in 1 column or in 2 columns). 
 

When you reach on the page to map your transactions, just select the corresponding columns in the fields indicated. Here's a sample for both setups:

After uploading, you can manage your transactions and add them to our bank register.

We'll always be helping you with online banking and other processes in QuickBooks. Just comment below.

@KMO 

Utilize the exporter tool to get the data in XLS format

https://transactionpro.grsm.io/qbo

https://partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

You can see it as one of the available field