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R
randerson
October 16, 2018
Question

I have enabled Positive Pay with our bank. Is there a way to generate a CSV file with check payment details for upload to the bank?

  • October 16, 2018
  • 6 replies
  • 42 views

File would include check #, $ amount, check date and Payee name on the check.

6 replies

SophiaAnnL
SophiaAnnL
Level 5
October 16, 2018

Hello there, randerson.

I can definitely help you with import your transactions using a CSV file.

When importing a CSV file, the accepted file formats are the 3 and 4 column formats. The 3 column includes the Date, Description and Amount. On the other hand, the 4 column format includes the Date, Description, Credit and Debit.

For more details, you may refer to this article: Import bank transactions from Excel CSV file to QuickBooks Online.

If you'd like to request more flexibility, I'd encourage you to send a message to our product development team requesting that more columns be added. This will make them aware of how you want the program to work. Here's how: http://feedback.qbo.intuit.com/.

If you hand with importing your transactions, just leave comment below. Enjoy your weekend.

L
lindak1119
Level 7
October 16, 2018
Anyone with an answer to this question?
L
Laurie2911
February 19, 2020

This is my solution, a work around, but works for my banks
Run Reports/Banking/Missing Checks
Select the bank account
With the customize tab at the top
On the Display tab - Select only the columns Date, Num, Name, Amount
On the Header/Footer tab - unCheck all boxes
Select OK to refresh report
Export to Excel, choosing to create a .csv file and choose location to save this report

For my bank I had to then open this .csv file in Notepad and remove the first header line and the 3 commas on the second line. This will depend on your banks file definitions. My bank allows me to set up the Positive Pay file definitions. Also, some banks may require certain pieces of information in designated columns. When this happens, create your Missing Check report and customize to your banks requirements. This could be exported into excel if additional columns need added. This excel file could then be saved as a .csv file.

Hope this helps!


How do you get the numbers not to be negatives?

 

A
Anonymous
January 10, 2019

To create positive pay files from your QB Online company, use our BRC PositivePay file Creator - QB Online  app.  If your bank isn't listed, we may be able to add it for you.

BigRedConsulting
BigRedConsulting
Level 15
September 13, 2023

Yes, there's a way.

Use our BRC PositivePay file Creator - QB Desktop  to create your positive pay files. It will automatically get the Print As name from the vendor records.

 

It includes support for over 160 bank file formats, the ability to add custom user-defined formats.

 

Also we add new banks on a regular basis on request. If you're bank is not on the list, we can add it for you using the bank's file format requirements.

    M
    MattL
    December 11, 2023

    Do you have a video link for your product? How does your product compare to the positive pay from Treasury software?

    BigRedConsulting
    BigRedConsulting
    Level 15
    December 11, 2023

    We don't have a video link. However, you can try the BRC PositivePay file Creator - QB Desktop  and/or the BRC PositivePay file Creator - QB Online in trial mode for 30 days to see how it works for you. The trial is fully functional and there is no charge or registration needed to start the trial. Just download and install to start the trial.

     

    I have not used the Treasury positive pay product and so don't know exactly how the tools compare. I did review their site and it appears that both tools do basically the same thing.

    D
    DGrigg
    September 20, 2023

    We just launched a new service for this exact issue. https://getpositivepay.com/.

     

    Take a look and pre-register to get early access.

    FOYVLeslie
    FOYVLeslie
    October 30, 2023

    It is possible to create a custom report in QuickBooks Online.

    > go to Reports

    > go to the search box (Find report by name) and enter Check detail 

    > click Customize button

    > Report period > change per your needs (daily, weekly)

    > Columns (choose the columns your bank needs); I needed:

              DATE   ACCOUNT   NUM   AMOUNT  NAME

    > Filter

    > Transaction Type > select Check and Billpayment (check)

    > Cleared > select Uncleared

    > Account > select the accounts you write checks from

    > Header > Report title > Check Detail - Positive Pay Report

     

    Let me know if that works for you. We should not have to go outside the software for such a critical report!

    Morgan_B
    Morgan_BQuickBooks Team
    QuickBooks Team
    October 30, 2023

    Thank you for sharing this info, FOYVLeslie.

     

    Fellow QuickBooks users helping out by sharing their first-hand experiences and product knowledge is one of the best things about the Community. Take care!

    J
    jJillHRFD
    February 7, 2025

    Spoke to QB rep, they do not offer "Print name on check as" at all.  I have made a submission with product support to please make this available.  The only way around it is to make a label under the tab Additional Info, then use this label in our reports, very annoying to have to enter Print name on check as twice

    J
    jJillHRFD
    April 15, 2025

    thank you & I have done this...

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