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Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Does anyone know how Quickbooks Cash+Envelopes works for employees that require paper checks? Is it possible to pay anyone without direct deposit?

13 Comments
QuickBooks Team

Quickbooks Cash+Envelopes Payroll Integration for paper checks

I have some information about your concern, mike-pmg.

 

The use of cash envelopes is to easily set aside cash for future expenses. To learn more about the feature, you can read this article: Use money from envelopes to pay for payroll in QuickBooks Online.

 

With regard to the payment method, you do have an option to change it from direct deposit to paper check. You can either go to the employee set up or change it on the Run payroll page. 

 

To update the payment method in the Employee Information, here's how:

 

  1. Go to Payroll on the left panel and select Employees.
  2. Click the employee's name and select the pencil icon next to Pay.
  3. Scroll down to How do you want to pay employee name? section and select Paper check from the drop-down list.
  4. Hit Done afterwards.

 

To modify the payment method in the Run payroll page, you can follow these steps:

 

  1. In the Employees tab, click the Run payroll button.
  2. Select the pay schedule if you have multiple payroll schedule, click Continue.
  3. From the PAY METHOD column, click the payment method link and choose Paper check.
  4. Enter the payroll details and submit it.

 

 

I've got this article for reference: Pay Methods For Employees Or Contractors.

 

For any additional questions or other concerns with QuickBooks Online Payroll, please let me know by adding a reply on this thread. 

Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

--Deleted duplicate post--

Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Thank you, but this doesn't quite answer my question. After payroll is run, how does the individual with paper checks get paid considering Quickbooks Cash does not support check writing? Will they be mailed a check?

QuickBooks Team
QuickBooks Team

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Thanks for coming back. It's my priority for you to pay your employees, mike-pmg.

 

Quickbooks Cash does not support check writing since QuickBooks Online (QBO) takes money from your QuickBooks Cash account if payroll is more than the money in your envelope. What we can do is to provide preprinted checks for your employees for them to get paid. Let's set up first your paycheck printing preferences by following the steps below: 

  1. Go to the Gear icon on the top menu.
  2. Select Payroll Settings.
  3. In the Preferences section, tap Paycheck Printing.
  4. Choose Preprinted QuickBooks-compatible voucher check stock.
  5. Hit Print 2 stubs or Print 1 stub, then pess OK.

Then, print the paycheck for the employees. Here's how:

  1. Go to Payroll on the left side menu.
  2. Select Employees and choose an employee name. 
  3. In the employee profile, choose Paycheck List.
  4. Select the paychecks you'd like to print, then press Print.

For more details about this one, see Print paychecks in QuickBooks Online article. We can also manually write a check for your employees . Once you submit payroll, the payment method will be tagged as a paper check for recording purposes after creating the paycheck.

 

Feel free to visit our Payroll page for more insights about running payroll in your account.

 

That'll do it. I'll be right here to continue helping if you need a hand with running reports or any QBO related. Assistance is just a post away. Have a great day.

Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

I went to order pre-printed Quickbooks voucher checks from the link under the COG. When entering the QB cash routing number, [removed], the tool states it does not recognize the bank and asks for the Bank name and address. What information should be entered?

QuickBooks Team

Quickbooks Cash+Envelopes Payroll Integration for paper checks

I appreciate your time getting back here, mike-pmg.

 

To clarify, are you still in the process of ordering the Pre-printed QuickBooks-compatible voucher check stock? If so, you will be asked to enter your company information, routing and account number, then the starting check number.

 

You can also contact our Intuit Market support team to make sure you have the correct information. You can get the phone number in this article: Order checks, tax forms, and other supplies or by going to this link QuickBooks-compatible check stock. The phone number located in the upper right-hand hand corner below the Sign In link.

 

On the other hand, you can hand write a check and print a pay stub to your employees. 

 

For more information, check out these articles:

 

Please feel free to reach out again if there's anything else you need with QuickBooks Online Payroll. I'm just a post away to help you some more. 

Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Correct. I am attempting to order, but there is additional information being requested after the routing number is provided that I am not sure of how to provide. Please see attached image. The tool does not recognize the routing number. 

 

checkvoucher-error.png

QuickBooks Team

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Hello there, @mike-pmg.


Let's ensure that the information entered is correct.

 

If you entered the correct information, I'd suggest contacting our Payroll Support Team. I know your time is precious. It's a good thing that you can now request a callback from an agent. Here's how:

 

  1. Go to Help.
  2. Tap Contact Us.
  3. Enter Direct Deposit Trace in the What can we help you with? field.
  4. Click Let's talk.
  5. Select Get a callback.

 

Also, here's an article you can read to learn more about our support hours and types: Support hours and types.

 

Lastly, I've got you these helpful articles you can read about how you can manage your account and payroll transactions: Help Articles for QuickBooks Online Payroll.


Feel free to reply to this post if you have additional questions. I'm here to help.

Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Grr. I'm not entering the employee's detail; I'm entering the details of the QB Cash+Envelopes account. I'm not trying to pay an employee; I'm trying to order check vouchers for the QB Cash+Envelopes account. 

 

Please slow down on your response and reread what I have posted. Thank you. 

Level 2

Quickbooks Cash+Envelopes Payroll Integration for paper checks

I'm cross-referencing with this post: https://quickbooks.intuit.com/learn-support/en-us/payments/quickbooks-cash-envelopes-checking-accoun...

 

From that post: "I used the Order Checks menu from inside QBO, ordered them, got charged, and basically was told this is not a "real" bank so checks aren't possible. They took my money, then wanted a "spec sheet" or MICR before they'd do the order. I can find no way to get that."

 

Can we get a definitive on this? The solution above suggests using the pre-printed vouchers for the account, but both I and this individual are having issues with ordering those vouchers. 

Moderator

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Thank you for the reference post, mike-pmg.

 

As mentioned above by my colleague, RCV, printing checks for QuickBooks Cash is unavailable. You can only use preprinted checks via a different bank. You can reach our QB Payments support for further information.

 

They will be able to further educate you on how QuickBooks Cash works.

 

Let me know if you have other questions.

Level 1

Quickbooks Cash+Envelopes Payroll Integration for paper checks

I use plain computer checks for payroll.  How do I get QB Online to print my company name, address and phone number in the upper left hand corner of the check?

QuickBooks Team

Quickbooks Cash+Envelopes Payroll Integration for paper checks

Hi there, @Remodel Masters.

 

When printing a paycheck, your business' phone number is not included. You will find the option to print the paycheck after Submitting the payroll and in the Reports menu. I've added some screenshots to see how it looks like.

 

 

 

To know more about the details on how to manage printing paycheck, you can check out this article: Printing Checks and Pay Stubs.

 

I've included this article that may help you with your future tasks in QuickBooks Online: Run payroll reports. This will help you track specific aspects of your business's wages and taxes related to payroll.

 

You're always welcome to tag my name in the comment section if you have other questions. I'd be happy to assist you further. Take care.

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