cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Intuit
65 helpful votes

Printing Checks and Pay Stubs

You can hand write checks or you can print checks and pay stubs for your employees and contractors from the QuickBooks Online Payroll Full Service / Intuit Full Service Payroll site.

Print Checks

Need to reprint a paycheck?

If you navigate away from the confirmation page, but still need to print or reprint checks, you can go to the Reports tab, and then click Print Paychecks and Pay Stubs. This feature allows you to print from any date range and enter check numbers. Alternatively, you can go to Recent Payments on your Home page, and click the most recent pay date.

 

  • QuickBooks Online Payroll Full ServiceYou'll need QuickBooks-compatible check stock to print your paychecks. Check stubs can be printed on regular printer paper. Before you print your checks on check stock for the first time, print the alignment sheet on regular printer paper and contact us (live chat) so an Full Service Payroll agent can help you set up the alignment.
    1. Create paychecks on a regularly scheduled payroll.
    2. Click Paycheck list under the Run payroll button on the Employees page.
    3. Select the checks to print and enter the check number.NOTE: The Print button appears only when one or more checks are selected in the paycheck list.
    4. Click Print. The checks appear in a PDF viewer.
    5. Make sure your printer is filled with check stock.
    6. Click the printer icon in the PDF viewer and follow the instructions.

    Need to reprint a paycheck?

    1. Select Reports from the left menu.
    2. Select All > Payroll.
    3. From the Payroll drop-down, a list of payroll reports will show. Select Paycheck List or enter the report name in the search field.
    4. Select the checks to print and enter the check number. NOTE: The Print button appears only when one or more checks are selected in the paycheck list.
    5. Click Print. The checks appear in a PDF viewer.
    6. Make sure your printer is filled with check stock.
    7. Click the printer icon in the PDF viewer and follow the instructions.
  • Intuit Full Service PayrollYou'll need QuickBooks-compatible check stock to print your paychecks. Check stubs can be printed on regular printer paper. Before you print your checks on check stock for the first time, print the alignment sheet on regular printer paper and contact us (call or live chat) so an Intuit Full Service Payroll agent can help you set up the alignment.
    1. Determine whether you need to print checks for employees or contractors:
      • For employees, follow the steps to create paychecks on a regularly scheduled payroll.
      • For contractors, follow the steps to create a check.
    2. On the confirmation page, click Print paychecks or Print checks.
    3. In the window to print checks, enter the starting check number. Click Autofill, and then click Print. A PDF opens with ready-to-print paychecks.
    4. Make sure your printer is filled with check stock.
    5. Click the printer icon in the PDF viewer.

 

Print Pay Stubs

You can print pay stubs (also called pay stubs or stubs):

  • QuickBooks Online Payroll Full Service
    • Immediately after you create a paycheck:
      1. On the confirmation page, click Print pay stubs.The paycheck opens as a PDF (Portable Document Format) in a PDF viewer.
      2. Click the printer icon and follow the instructions in the PDF viewer.
    • Anytime you need to print a pay stub:
      1. Select Reports from the left menu.
      2. Select All > Payroll.
      3. From the Payroll drop-down, a list of payroll reports will show. Select Paycheck List or enter the report name in the search field.
      4. Select the checks to print and enter the check number. The Print button appears only when one or more checks are selected in the paycheck list.
      5. Click Print. The checks appear in a PDF viewer.
      6. Make sure your printer is filled with check stock.
      7. Click the printer icon in the PDF viewer and follow the instructions.
  • Intuit Full Service Payroll
    • Immediately after you create a paycheck:
      1. On the confirmation page, click Print Paychecks.
      2. In the Print Paychecks window, make sure the employees are selected.
      3. Click Print. The paycheck opens as a PDF (Portable Document Format) in a PDF viewer.
      4. Click the printer icon and follow the instructions in the PDF viewer.
    • Anytime you need to print a pay stub:
      1. On your Home page, under Related Activities, click View Paycheck List.
      2. Select a check to print. The Print button won't show up until until you select one ore more checks from the list.
      3. Click Print. The paycheck opens as a PDF (Portable Document Format) in a PDF viewer.
      4. Click the print icon and follow the instructions in the PDF viewer.

Was this helpful?

You must sign in to vote, reply, or post

Need to get in touch?

Contact us