How to record a bank transaction fee incurred because of requesting the bank to deliver a payment check to a vendor for a specific payment?

dsoniat · ‎December 19, 2019

Needed to pay a vendor $1000. Have an invoice for that and created a check over the phone with the bank so the vendor could pick the check up asap. The bank adds a $10 transaction fee. What is proper way to process this? Should I add an additional line to the invoice in QB noting the $10 for "Bank Fees"? (This keeps that charge associated with the payment to this vendor).

Note: Looking at the bank statement, the debit to the checking account simply shows as $1010 - so the check transaction simply adds the fee in.

Angelyn_T · ‎December 20, 2019

Thank you for getting back, @dsoniat.

Yes, you can add the fees on the bill (invoice from the vendor) so it'll automatically match to the payment amount or check. On the other hand, if you haven't added the fees to the bill and your bank account is connected to QuickBooks, you can simply resolve the difference when matching the transactions.

On the Banking page, go to the For Review column.
Look for the downloaded transaction (check/payment).
Click on it, then tap on Find match.
Select the bill under the Select transaction to match page.
Hit the button in between Resolve and Difference at the bottom of the page.
Enter the fees under the Add resolving transactions section.
Click on Save.

Keep me posted if you have any other questions. I'm always here to help. Have a great day!

View solution in original post

dsoniat · ‎December 20, 2019

Thanks @Angelyn_T and @RaymondJayO

Both responses work to give me a complete understanding.

View solution in original post

RaymondJayO · ‎December 19, 2019

It's great to see you here today, @dsoniat.

Yes, you can add an additional line to the transaction and select $10 for the bank fee. This is the proper way to record the charge so it's linked with your vendor payment. This also matches your $1010 debit to your checking account in your bank statement.

Please first create an expense account for the bank fee so you can select it on the additional line of the check. See the screenshot below for your visual reference.

If your bank account is connected with QBO, this will match the downloaded transaction with the check you've already entered in the program. This ensures that there aren't any duplicates in the register. For detailed steps, see the Match an existing transaction under Step 2 through this article: Download, Match, and Categorize Your Bank Transactions in QuickBooks Online.

I'm here anytime you have other concerns. Have a great day, @dsoniat.

dsoniat · ‎December 20, 2019

Thanks @RaymondJayO that helps. You showed adding the second line for the detail of the bank fee to the check (and I do have an expense account already for bank fees).

My additional question is though, do I likewise add an additional line when entering the invoice from the vendor too? otherwise the invoice amount doesn't end up matching the check payment amount.

(Sorry to be such a beginner at this, but I recently took over as treasurer for an HOA...this isn't normally my field of expertise...)

thanks for any insight - David Soniat

Angelyn_T · ‎December 20, 2019

Thank you for getting back, @dsoniat.

Yes, you can add the fees on the bill (invoice from the vendor) so it'll automatically match to the payment amount or check. On the other hand, if you haven't added the fees to the bill and your bank account is connected to QuickBooks, you can simply resolve the difference when matching the transactions.

On the Banking page, go to the For Review column.
Look for the downloaded transaction (check/payment).
Click on it, then tap on Find match.
Select the bill under the Select transaction to match page.
Hit the button in between Resolve and Difference at the bottom of the page.
Enter the fees under the Add resolving transactions section.
Click on Save.

Keep me posted if you have any other questions. I'm always here to help. Have a great day!

dsoniat · ‎December 20, 2019

Thanks @Angelyn_T and @RaymondJayO

Both responses work to give me a complete understanding.

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How to record a bank transaction fee incurred because of requesting the bank to deliver a payment check to a vendor for a specific payment?