Is it possible to deposit a check into my QuickBooks Cash/Go/Green Dot bank account?

You can deposit a check in QuickBooks Online, @randallk.

I'd be happy to show you how to deposit a check in the system. This way, you'll be able to have your records accurate.

You'll need to select the Add funds to this deposit option on the bank deposit page so you'll be able to choose checks as the payment method.

To do that:

1. Click on +New button.
2. Hit on Bank Deposit. 
3. Choose the Account where the funds will be deposited.
4. Scroll down to the Add funds to this deposit section.
5. Select where the money is coming from in the Received From section.
6. Choose an account where the customers account.
7. Select Check as the Payment Method.
8. Enter the Amount. 
9. Press on Save and Close.

To give you more information about recording deposits in QuickBooks Online, please see this link: Record and make bank deposits in QuickBooks Online.

Feel free to get back to me if you have any other questions. I'll be around if you need anything else. Take care!

Thank you for the prompt reply.  I see now that I should have been more descriptive...

Rather than simply recording a deposit, I am actually concerned about depositing a paper check into my new QuickBooks Cash + Envelopes (QBC+) account. Most of my clients pay through QBO, which is great. A few clients, however, pay via a paper check.  I was hoping to see a place in the QBO mobile app to perform a mobile deposit (via camera), like most modern banks offer. Is there at least a physical address that I can snail-mail a check to for deposit? I'm not keen on maintaining a separate, external business checking account solely as a pass-though account for depositing checks. 

Hi randallk!

Thank you for the additional details. I see that it's more convenient to have only one account for depositing payments, including paper checks. However, QuickBooks Cash and QuickBooks Online are not designed to capture and process deposits for paper checks like what banks do nowadays. Because of this, you would still need a bank account where you deposit the check payments.

You can check articles about QuickBooks Cash to review the features.

• Use your QuickBooks Cash account
• Learn more about QuickBooks Cash accounts and the Cash Flow menu

Let me know if you have more questions in mind. Have a good one!

Jess,

I believe I can also run a physical check I receive as an ACH transfer with the client's authorization and then I manually type in the account and routing number, and amount when entering the payment on the client's page.  Is there a form I need to send to the client to have them sign to authorize this or a notice I can give them? I too want to avoid having to keep a separate bank account just for running checks.  

Thanks!

Hi there, @roscheimmigrationlaw.

I appreciate you checking in with us. I'm here to make sure your concern about ACH gets answered today.

Recurring ACH payments are flexible and a great way to manage renewals. QuickBooks Online (QBO) lets you set up a recurring monthly charge for an ACH by creating a sales receipt. Before doing so, please know that Visa and MasterCard guidelines require you to have written authorization from customers.

To create a recurring sales receipt for monthly ACH charges, please follow the steps below:

1. Click on the Gear icon and choose Recurring Transactions.
2. In the upper right, click on New.
3. Select Sales Receipt as the Transaction Type and click on OK.
4. Enter in a Template Name, which helps identify what the template is for.
5. Select Scheduled in the Type field.
6. Select the customer from the Customer drop-down and verify the email that populates.
7. Enter the information for the schedule.
8. Select a Payment Method.
9. Click Enter credit card/Bank Details to enter the customer's credit card information or bank account details. Then, click on OK.
10. Click on the Authorization hyperlink to provide your customer with the Bank Transfer Authorization Form.
11. When you're finished, click on Save template.
12. If you are processing a credit card, the Automatic Credit Card Billing Authorization Form will be generated for your customer to fill out.
13. Card brand regulations require a recurring credit card authorization to be signed by the cardholder and retained by you. Ask your customer to fill out the form, sign it, and return it to you before the first recurring charge happens. 

To learn more about setting a recurring sales receipt, you can refer to this article: Recurring Sales Receipt.

That should do it. This helps you create a scheduled ACH payment from customers and get moving a bit more efficiently.

Please let me know if you have questions with the process. I'll keep an eye on your response. 

Hi, MaryAnn.

That is great information about Recurring Sales Receipts.

Is that a similar process to send a Bank Transfer Authorization Form for a one-time sale?

My check-paying clients provide payment on a per-project basis, which vary by both amount and frequency, so a recurring transaction is not an option.

Greetings, @randallk.

Yes, its the same process when sending a  Bank Transfer Authorization Form for a one-time sale. Just make sure to mark the I have authorization tick box. This ensures the payment will process each time a form is created using this recurring transaction. I have included a screenshot below for your reference.

You can check these articles to help you manage your recurring transactions in QuickBooks:

• How to create a recurring invoice and manage recurring transactions
• Schedule recurring transactions created with a template

Always feel free to leave your comments below if you have other questions or concern. I'm always here to lend a hand.

The replies so far seem to be only about recurring payments of the same amount on an ongoing basis.  I'm looking for language I can add to my invoices that advises clients that any check they send me will be processed by ACH.  Does quickbooks have language like that that I can add to my invoices instead of having to read the script everytime?

Hello @roscheimmigrationlaw ,

As of the moment, there isn't an integrated way to display the mode of payment when sending invoices to your clients.

With this, let's consider letting them know you only accept payment with ACH or use the Memo field of your invoices.

In the same manner. I've also included this reference for a compilation of articles you can use while working with us: Sales and CUstomers for QuickBooks Online.

If there's anything else that I can help you with, please let me know in the comments below. I'll be here to lend a hand.

I’m getting frustrated with this too. It’s absurd that you don’t offer mobile bank deposits for checks via use of a mobile phone’s camera. All banks have this feature. Almost makes me want to leave Quickbooks for creating another problem I have to deal with instead of makes things streamlined and in one place. How could you not think this would be a huge issue for all businesses? Is there a timeline for this? If not, I am out.

I'm in the same spot. Was debating opening a QB cash account to better sync my QBO. But I collect a lot of checks still and no mobile deposit is a deal breaker. 

Is this the same way to deposit checks with Simple quick books?

Hello there, Vargasfamily4.

Yes, QuickBooks Online Simple plan has the same way to deposit checks. If you haven't tried following the recommendation shared by IamjuViel, you can go through the same steps. However, other options such as creating recurring transactions may not be available in the Simple plan due to limited features.

You can check the available features for QuickBooks Simple Start at this link: https://quickbooks.intuit.com/pricing/#. Also, I recommend keeping an eye out on our blog to stay up-to-date on all the latest feature releases for QuickBooks. 

Let me know if you have other questions. Take care always.

Same here... disappointed there isn't a method to do mobile deposits of checks like most banking apps have.

Is this something that will be added in the future? If Quickbooks Cash had this one feature, I would switch over immediately. Instead, I'll continue having an external bank. 

They want you to manually type in the check so they can collect the ACH Fee of 1% per transaction. I will keep my external bank until then.  

I'm happy to share this feedback with our Development team, @Vinnie Fallico.

At times, we roll out updates based on our customers' suggestions. Rest assured, we're taking note of your ideas to improve your QuickBooks experience.   You can always keep an eye on our blog for these updates within our products.

As always, I'm just a post away if you have any other concerns or follow-up questions. Have a wonderful weekend!

This is a huge issue for me too

Not having mobile deposits is a deal breaker for me too.