How can I see who entered a transaction

I have searched the audit trail report for the date of the invoices that I am looking for to see who would have entered them.  I am not having any luck.  Any other suggestions on a quicker way to find?  I have the transaction numbers.

Checking who created a transaction can only be done in the Audit Trail report, jenwing.

You can add a filter to the report so you can easily see the information that you need. 

Here's how:

1. Click the Customize button in the upper-left hand corner of the Audit Trail report.
2. Proceed to the Filters tab and look for Transaction Type, then select Invoice in the drop-down list.
3. Select the invoice date in the Date section.
4. You can also use the Number filter since you have the transaction number.
5. Type in the invoice number.
6. Click Run Report.
7. Go to the Last modified by column to check who created the transaction. 

Keep me posted or visit us again if you have follow-up questions. We're always here to guide you.

When we will run the report any disadvantages of data loss or data original data modified ?

Your user can modify the transactions, Chris125.

Once a user has the permission to access the reports, then they can make any changes to it. However, you'll have the option to edit their role. Here's how:

1. Click the Company menu at the top.
2. Select Users, and then Set up Users and Roles.
3. Go to the Role List tab, and then select their role.
4. Click Edit.
5. Deselect the Reports** button.
6. Select None, and then OK.

You can also use these screenshots as your guide:

Additionally, running this report will not cause any data losses.

I've also added this article to know more about the different types and roles of users: Create and manage roles.

There you have it. If you have additional queries about the user roles in QuickBooks, please let me know. I'll be happy to help you.

This doesn't show the creator of the check, it just shows who edited it. And it is available under multiple reports, not just audit trail.

This only shows who modified  the report, not the creator.

as u guided at first CLICK on reports then pull up account and tax but in my QuickBooks there is no account and tax options. thanks

Thanks for bringing this to our attention.

If you're dealing with network issues, company file damage, and performance problem. We can also utilize the QuickBooks Tool Hub to fix the common errors in QuickBooks Desktop.

First of, may I know what report you need to pull up? This way, I'd be able to assist you with it.

To begin, launch the Quick Fix my Program tool from the Tool Hub to terminate any QuickBooks processes that are running in the background. 

To download and install the Tool Hub, follow the steps below:

1. Close your QuickBooks.
2. Download the QuickBooks Tool Hub file.
3. Open the QuickBookstoolhub.exe file. It gets saved in the download folder.
4. Follow the on-screen steps to install and agree to the terms and conditions.
5. Click Finish.
6. Double-click the icon on your Windows desktop to open the tool hub.

 Then we'll run the Quick Fix my Program tool.

1. In the Tool Hub, select Program Problems.
2. Select Quick Fix my Program.
3. Start QuickBooks Desktop and open your data file. 

 I'm adding this article for the additional steps outlined in this article: Solutions for When QuickBooks Stops Working.

Please let me know what report you need to track in the comment area. Keep me posted on how this turns out. I want to make sure that everything is taken care of.

@Reyjen 

RE: This doesn't show the creator of the check, it just shows who edited it. And it is available under multiple reports, not just audit trail.

Yes, that's correct. Those fields are available on most all transaction detail report.

However, the Audit Trail report does show who created the transactions and when and each of its edits and who made them and when. That's it's entire purpose.

Here's an example. I entered an invoice and then edited it three times. The things I changed are in a bold font on the report, and highlighted in yellow for the example, though you won't always see the change as not all fields are tracked or displayed on the report:

If another user had edited it, besides Admin, their name would appear in the Last Edited by column for that edit.