941 deposit schedule

I'll share some insights about why no liabilities are showing up in QuickBooks Desktop (QBDT).

There are several reasons why your 941 tax payments won't show in the Pay Liabilities. Some of the factors that you should consider include:

• There is a Liability Check created that covers the amount of the missing liability.
• Overpayment of the liability.
• Your liability is mapped to a different account, not for payroll. Example: Other Current Liability.
• The liability account use is marked inactive in QuickBooks.
• When creating a liability check the starting or ending period is incorrect.
• There is no liability payment schedule set up for a specific payroll tax item.

Then, ensure that the payment schedule is set up for the tax and track the payments using a Payroll Liability Balances report. You can use this report to identify which liability period has an outstanding balance and compare it to the payment you've created. This will enable us to make any necessary corrections and resolve the issue quickly. Here's how to generate the report:

1. Go to the Reports menu and choose Employees & Payroll.
2. From the list of reports, choose Payroll Liability Balances.
3. Under Dates, choose the period This Calendar Year. This way you will have a clearer view of the payment that was applied to the wrong month or quarter.
4. On the report, locate the period that has an outstanding balance. A positive balance means that there isn't any payment created or applied to it.
5. If a liability check is applied to the wrong period, you will see a negative balance in there. A negative balance means an overpayment.
6. If you still can't find the discrepancy, double-click the Total Payroll Liabilities amount one at a time to see the Liability Check applied to it for payment.
7. Then update the liability check by double-clicking it and updating the Period to the correct one.

Moreover, here are some articles that can help you prepare for filing quarterly forms in QBDT: 

• How QuickBooks populates Form 941
• E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll Enhanced

You can always get back if you require further assistance working with payroll tax forms. The Community team is always around to provide the necessary help.

You indeed were correct, a liability check was automatically created at the time I did the payroll.

Is there a way to turn the automatic part off? 

It appears that a liability check was created automatically at the time the payroll was processed.

Is there a way to turn the automatic off?

Hi there, @BP121. I want to make sure we're on the same page for us to achieve your goal for today which is to turn off automatic liability check in QuickBooks Desktop Payroll.

Please note that once you set up tax liabilities in QuickBooks Desktop, you won't be able to remove them from the payroll schedule. However, you can remove other types of liabilities, such as 401(k) contributions, health insurance, and dental insurance.

To remove a scheduled payroll liability in QuickBooks Desktop:

1. Select Employees, and select Payroll Center.
2. Select the Pay Liabilities tab.
3. Select Change Payment Method from the Other Activities drop-down list.
4. In the QuickBooks Payroll Setup window, select Benefit and Other Payments.
5. Select Schedule Payments, and double-click the payroll item to edit.
6. Under Payment Frequency, select the I don't need a regular payment schedule for this item option.
7. Select Finish, and select Finish again.

I'd also recommend checking out these articles for your reference on how to prepare and file quarterly forms in QuickBooks Desktop:

• E-file 940, 941, and 944 tax forms. 
• About Form 941, Employer's Quarterly Federal Tax Return
• How QuickBooks Populates The 941

Please don't hesitate to reach out to me if you have any further questions about the liability check in QuickBooks Desktop Payroll. Have a great week ahead!

I was recently informed by the IRS I am no a semi weekly depositor, and i pay weekly every friday. I know i have to pay by the following week wednesday however when i go in to pay it with wont let me change the withdraw date is wants to withdrawl 1 day after the due date always on thursday. the date in the top right hand corner has the date i want on it so i am wondering does the date in the right hand corner reflect with i paid the IRS or is the withdrawl date if it is the withdrawl date then i am considered late  please help

Is the date  on the top right corner of the check the day the IRS gets paid as i can't change the withdrawl date and i have to pay by the 17th

Thank you for dropping by the Community, Jamie. I'm here to share information regarding your concern about QuickBooks Desktop Payroll.

The date in the top right corner of the paycheck is the date when the paycheck is paid. Also, this date can be different from the pay period end date or the pay date. It is the actual date when the employee receives the paycheck. Additionally, know that the withdrawal date for tax payments is within two business days from the tax payment date. 

I'm adding these articles you can use in the future:

Set up or change your payroll tax filing or payment schedules.

Understand the taxes and forms that QuickBooks payroll submits for you.

I hope this information helps. If you have any further questions or concerns, please don't hesitate to ask. Best regards!

Thank you however i am actually referring to the date in that right corner of a 941 deposit. Does that date reflect the date the IRS receives their $ form Quickbooks?

I was recently informed by the IRS I am no a semi weekly depositor, and i pay weekly every friday. I know i have to pay by the following week wednesday however when i go in to pay it with wont let me change the withdraw date is wants to withdrawl 1 day after the due date always on thursday. the date in the top right hand corner has the date i want on it so i am wondering does the date in the right hand corner reflect with i paid the IRS or is the withdrawl date if it is the withdrawl date then i am considered late  please help

Hi there, @Jamie1398.

To clarify, know that the date you see in the top right corner of a 941 deposit is when you process your payment with Intuit or QuickBooks. In this situation, the payment should be processed 1 or 2 business days earlier than the due date. This way, you can ensure you have accurate recordings of these transactions inside the program.

If you need further assistance modifying your current set up or fixing this, we recommend contacting our Customer Care Team. We'll write down the steps to get you going:

1. Access your QuickBooks Desktop company.
2. Go to Help menu, and then select QuickBooks Desktop Help/Contact Us.
3. Select Contact Us.
4. Give a brief description of your issue, then select Continue.
5. Sign in to your Intuit account and select Continue and then Continue with my account. If you don't already have an account, make sure to Create a new account.

  6. We'll email you a single use code. Enter your code and select Continue. If you have more than one account, select the account you want to use and then Continue.

  7. Select to chat with us or Have us call you.

Refer to this handy article for more details about the support availability: Contact Payroll Support.

Additionally, we recommend checking this article about taxes and forms that QuickBooks handles: Understand the taxes and forms that QuickBooks payroll submits for you.

The Community space is open 24/7 if you have any additional QuickBooks-related queries. Feel free to post here again or comment below so we can get back to you. Keep safe.

yes thank you however for example my due date is wednesday as i pay every friday but when i go to make the payment the withdrawl date says it cant be withdrawn until 4/18/24 why is that? In that case it would be late correct? I can not change the withdrawn date. This is very frustrating

Hi, Jamie1398.

I'll be sure to direct you to the support available that can address your concerns.

It would be best to contact our Payroll support team. They have the tools necessary to access your account, provide withdrawal date details, and fix the issue on your behalf.

1. Go to Help, then select QuickBooks Desktop Help/Contact Us.
2. Select Contact Us.
3. Give a brief description of your issue, then choose Continue.
4. Choose to chat with us or Have us call you.

Please review our support hours to ensure the availability of our support.

In addition, you can generate payroll reports to obtain a detailed breakdown of your employees' wages, deductions, and tax information during a specific period. 

You can always post again if you need further assistance managing payroll or any other concerns. I'm here to help you out.