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Level 1

Adding an employee to payroll as direct deposit

Our company has been using direct deposit with our enhanced payroll for almost 3 years. I now have a new employee who I have to set up for direct deposit. I know how to enter his direct deposit information. My question is does this get verified prior to the next payroll? Is there some type of verification that takes place to ensure his acccount is valid and ensures that the actual monthly direct deposit will hit his account at that time?

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Best answer July 13, 2020

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Moderator

Adding an employee to payroll as direct deposit

Thanks for reaching out to the Community forum, @Leb1080.

 

When setting up an employee for direct deposit, there's no verification needed. You'll only have your employees fill out a Direct Deposit Authorization form and have them provide you with a voided check from their bank account (not a deposit slip). The Employee Direct Deposit Authorization form is a document signed by employees requesting automatic deposit of paychecks.

 

Please know that this data is for your records only and doesn't need to submit to QuickBooks. 

 

To set up an employee for direct deposit, here's what you'll need to do:

  1. Go to the Employees menu at the top and select Employee Center.
  2. Double-click the employee's name.
  3. Tap the Payroll Info tab and hit the Direct Deposit button.
  4. In the Direct Deposit window, choose Use Direct Deposit for [employee's name].
  5. Pick the option to deposit the paycheck into two accounts.
  6. Enter the employee's financial institution information (Bank NameRouting No.Account No., and Account Type).
  7. Set the amount or percentage that the employee wants to deposit to the first account in the Amount to Deposit field. The remainder goes to the second account.
  8. Hit OK to save the information.
  9. Enter your direct deposit PIN when prompted.

Take a look at this article to know more about the process above: Set up direct deposit for employees.

 

For future reference, you may find this resources helpful: 

I'm always here if you have follow-up questions about Direct Deposit or if you need anything else. Have a good day.

 

 

 

**Say "Thanks" by clicking the thumb icon in a post.
**Mark the post that answers your question by clicking on "Accept as solution".

View solution in original post

3 Comments
Highlighted
Moderator

Adding an employee to payroll as direct deposit

Thanks for reaching out to the Community forum, @Leb1080.

 

When setting up an employee for direct deposit, there's no verification needed. You'll only have your employees fill out a Direct Deposit Authorization form and have them provide you with a voided check from their bank account (not a deposit slip). The Employee Direct Deposit Authorization form is a document signed by employees requesting automatic deposit of paychecks.

 

Please know that this data is for your records only and doesn't need to submit to QuickBooks. 

 

To set up an employee for direct deposit, here's what you'll need to do:

  1. Go to the Employees menu at the top and select Employee Center.
  2. Double-click the employee's name.
  3. Tap the Payroll Info tab and hit the Direct Deposit button.
  4. In the Direct Deposit window, choose Use Direct Deposit for [employee's name].
  5. Pick the option to deposit the paycheck into two accounts.
  6. Enter the employee's financial institution information (Bank NameRouting No.Account No., and Account Type).
  7. Set the amount or percentage that the employee wants to deposit to the first account in the Amount to Deposit field. The remainder goes to the second account.
  8. Hit OK to save the information.
  9. Enter your direct deposit PIN when prompted.

Take a look at this article to know more about the process above: Set up direct deposit for employees.

 

For future reference, you may find this resources helpful: 

I'm always here if you have follow-up questions about Direct Deposit or if you need anything else. Have a good day.

 

 

 

**Say "Thanks" by clicking the thumb icon in a post.
**Mark the post that answers your question by clicking on "Accept as solution".

View solution in original post

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Level 1

Adding an employee to payroll as direct deposit

i need to get a security key to enter a direct deposit

Highlighted
QuickBooks Team

Adding an employee to payroll as direct deposit

Hi mark0729.

 

After you purchase your Payroll service, we'll email your service key to you. You must enter the service key in QuickBooks Desktop to activate the service.

If you don't have your service key, use our Automated Service Key/Disk Delivery Key Tool. You must sign in using your Intuit Account login.

The automated tool may not work if:

  • Your company has multiple payroll orders in our system
  • You purchased your payroll product from a retail store
  • The business phone number you provided did not match our records

Once you have your service key, you'll need to enter it, to do so follow the steps in the following article: Activate QuickBooks Desktop Payroll. If you have any other questions or concerns, feel free to post them here. Thank you for your time and have a nice evening. 

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