Delete employee and payroll

I'm here to guide you in deleting an employee and your paychecks in QuickBooks, @lanagroupint-gma.

We can delete an employee if you haven't created any paychecks for them yet. If they already have one, we can only make them inactive.

To delete an employee, follow these steps:

1. Go to the Payroll menu.
2. Select the Employees tab.
3. Click the employee's name and select Edit Employee.
4. Change the name of the employee and click Delete employee.
5. Select Yes to confirm the deletion.

You can also check this link for more details: Delete an employee's profile from payroll.

To delete or void payroll paycheck, follow the instructions in this article: Delete or void employee paychecks.

Additionally, depending on your processing time, and payroll service, QuickBooks may allow you to complete this process. You can review the following details below for further info:

• Delete a paycheck: This removes the transaction from your payroll. You can do this if the paycheck hasn't been processed yet.
• Void a paycheck: This changes your paycheck records and updates the paycheck dollar amount to zero. You may need to make adjustments to balance your books. This does not stop a direct deposit from processing and does not return funds to you.

Once everything is in place, you can utilize this article in paying your employees effectively: How to process or run payroll.

You’re always welcome to get back to me if you have other concerns or questions managing your employees in QuickBooks. I’ll be around ready to help you out. Have a good one!

Hi Customer, @lanagroupint-gma.

Hope you’re doing great. I wanted to see how everything is going about deleting your employee and payroll issue you had yesterday. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

I have changed the employee's name but I don't see a "Delete button" after doing that?  

Greetings, @NashJIm. 

Thanks for chiming in on this thread. I'm so glad to see a new face here in the Community. Allow me to provide you with some details. 

The steps that my colleague gave above are correct. Let's go through them again to ensure we are looking for the delete button in the right place. Here's how: 

Note: These are the steps for QuickBooks Online Payroll. If you're using another payroll subscription, check out this guide for the particular steps you need to use: Delete an employee's profile from payroll. 

1. Hover over the Payroll tab on the left-hand menu bar. 
2. Choose Employees. 

       3. Double-click on the employee to open their profile. 

       4. Hit Edit employee under their name. 

       5. In the gray bottom bar, press Delete employee. 

       6. Afterward, tap Yes to confirm when prompted. 

Now, you've successfully deleted your employee. 

This should do the trick. Let me know if this helps you and your business out. I'll be back around shortly to check on you!

How do I found a payroll that is pending

Hi there, @KN11.

I'll show you how to check the status of your payroll in QuickBooks Online (QBO) Payroll. 

Here are the steps you can perform to check payroll check direct deposit status in QuickBooks Online Payroll (QBOP):

1. Go to the Payroll menu and select Employees.
2. Click Paycheck List.
3. From the Status column, you'll see the status of the paycheck:
   • Scheduled: we have everything we need to send this check to the bank and pay this employee.
   • Processed: the employee’s paycheck info was already sent to the bank and the employee will be paid by the end of the day.
   • Returned: there is a problem with your employee’s bank account and couldn’t pay them via direct deposit. 
   • Canceled: for this specific paycheck, Direct Deposit was not included.
   • If you see no status displayed, it means that a paper check was issued.

Then, to further help you view your direct deposit status, you can always contact our Payroll support team. 

Also, to know when your workers see funds on their account, you can check your direct deposit funding time. For more info, see this article: View or change your direct deposit funding time.

If there’s anything else I can do to assist you in checking your payroll check status, please post a reply below. I’m always available to help if you ever need one.