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klcokc
Level 2

Editing paycheck that has already been submitted to direct deposit

I've already created paycheck and submitted to direct deposit. Now I have a correction to make to one paycheck. Can anyone help with instructions to do this? TIA!
Solved
Best answer February 16, 2021

Best Answers
Rea_M
Moderator

Editing paycheck that has already been submitted to direct deposit

Hello there, @klcokc.

 

I'm here to share details about editing a direct deposit paycheck in QuickBooks. This way, you're able to correct your employees' paycheck details and keep your payroll data accurate.

 

Editing a direct deposit paycheck will depend on what processing state your payroll is in. We generally offload direct deposits at exactly 5:00 PM Pacific Time, two banking days before the paycheck date. You'll have to void the payment you've submitted before the offload schedule to make any necessary changes to the direct deposit paycheck.

 

If you're using QuickBooks Desktop (QBDT) Payroll, you'll first need to check the payroll status of the paycheck you want to edit to make sure that it's not yet offloaded. Then, proceed in editing the direct deposit check. For the step-by-step guide, you can refer to this article: How to cancel or stop a Direct Deposit paycheck in QBDT Payroll.

 

The same goes if you're subscribed to QuickBooks Online (QBO) Payroll. You'll have to void or delete  the direct deposit check before we offload it so you can make the needed updates. You can refer to this article for the complete steps: Delete or void paychecks in QBO Payroll.

 

After voiding and editing, I'd recommend pulling up a payroll report to verify that the update is recorded accordingly. Just go to the Reports menu, select the Employees & Payroll option (QBDT) or Payroll section on the Standard tab (QBO) to select the one that suits your needs.

 

To learn more about the deadlines for canceling direct deposit paychecks both in QBDT and QBO Payroll, you can refer to any of the following:

 

Let me know how it goes in the comments below. I'm just around to help if you have other payroll concerns or managing direct deposit paychecks in QuickBooks. Take care always.

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6 Comments 6
Rea_M
Moderator

Editing paycheck that has already been submitted to direct deposit

Hello there, @klcokc.

 

I'm here to share details about editing a direct deposit paycheck in QuickBooks. This way, you're able to correct your employees' paycheck details and keep your payroll data accurate.

 

Editing a direct deposit paycheck will depend on what processing state your payroll is in. We generally offload direct deposits at exactly 5:00 PM Pacific Time, two banking days before the paycheck date. You'll have to void the payment you've submitted before the offload schedule to make any necessary changes to the direct deposit paycheck.

 

If you're using QuickBooks Desktop (QBDT) Payroll, you'll first need to check the payroll status of the paycheck you want to edit to make sure that it's not yet offloaded. Then, proceed in editing the direct deposit check. For the step-by-step guide, you can refer to this article: How to cancel or stop a Direct Deposit paycheck in QBDT Payroll.

 

The same goes if you're subscribed to QuickBooks Online (QBO) Payroll. You'll have to void or delete  the direct deposit check before we offload it so you can make the needed updates. You can refer to this article for the complete steps: Delete or void paychecks in QBO Payroll.

 

After voiding and editing, I'd recommend pulling up a payroll report to verify that the update is recorded accordingly. Just go to the Reports menu, select the Employees & Payroll option (QBDT) or Payroll section on the Standard tab (QBO) to select the one that suits your needs.

 

To learn more about the deadlines for canceling direct deposit paychecks both in QBDT and QBO Payroll, you can refer to any of the following:

 

Let me know how it goes in the comments below. I'm just around to help if you have other payroll concerns or managing direct deposit paychecks in QuickBooks. Take care always.

klcokc
Level 2

Editing paycheck that has already been submitted to direct deposit

Thank you so much! I appreciate your help! Have a wonderful rest of your day!
smckenna
Level 1

Editing paycheck that has already been submitted to direct deposit

Can you edit the memo after employee has received direct deposit? I forgot to put in the memo what the bonus payment was for... Thanks!

FateCandylaneT
QuickBooks Team

Editing paycheck that has already been submitted to direct deposit

Hello there, Sean. 

 

Currently, the ability to edit memos fields on direct deposits is unavailable for both the online and desktop versions. Since these are deposited directly, we can no longer change them. In the meantime, I'd suggest sending this feature request to our product developers. They may consider your suggestion and include them in our future product updates.

 

If you're using QuickBooks Online, here's how to send feedback:

 

  1. Go to the Gear icon.
  2. Under the Profile column, click on Feedback.
  3. Share your feedback, and click Next.

 

If you're using QuickBooks Desktop, here's how:

 

  1. Go to the Help menu at the top and select Send Feedback Online.
  2. Click on Product Suggestion and enter your feedback or suggestion.
  3. Once done, tap Send feedback.

 

To be updated with our latest news and updates, including product improvements, I'd suggest visiting the What's New section on your QBDT account or opening this link to view our product update blogs.

 

Moreover, I'm adding these references that you may utilize in the future when doing other QuickBooks tasks:

 

 

Keep us posted if you have other QuickBooks-related concerns. We'd gladly assist you further. Have a good one!

Christine Calisa
Level 1

Editing paycheck that has already been submitted to direct deposit

I just sent the payroll data a few minutes ago, and I need to add additional hours to a paycheck.

 

The status is currently "Sent to Intuit" Payroll received.  

 

Do I have to delete/void the paycheck in order to make changes or can I edit?

MariaSoledadG
QuickBooks Team

Editing paycheck that has already been submitted to direct deposit

Let me help you correct your paycheck, Christine.

 

Depending on your processing time and payroll service, you can edit, delete, or void a paycheck. The Sent to Intuit status means that we received your payroll and are already processing it. Therefore, you'll have to reach out to our payroll support team so they can help you with the changes and assist you further with your payroll. To do this, follow the steps outlined below:

 

  1. Open QuickBooks.
  2. Go to Help, then select QuickBooks Desktop Help/Contact Us.
  3. Select Contact Us.
  4. Give a brief description of your issue, then select Continue.
  5. Sign in to your Intuit account, select Continue, and then Continue with my account.
    • If you don't already have an account, make sure to Create a new account.
  6. We'll email you a single-use code. Enter your code and select Continue.
    • If you have more than one account, select the account you want to use and then Continue.
  7. Select to chat with us or Have us call you.

 

To know more about when sending direct deposit payroll, check out this article for more details: When To Send Your Direct Deposit Payroll.

 

Furthermore, QuickBooks offers a selection of payroll and employee reports that can help you manage payroll and track employee expenses. Learn how you can customize them to ensure you'll get the data you need most. I've added this for your reference: Customize Payroll And Employee Reports.

 

You can always get back to us if you have any questions when processing payroll. We're always right here to assist you further. Have a nice day!

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