I have a quickbooks checking account, i want to use it for payroll. How do i set this up since there is no online banking to sign into. Acct and routing do not work.

I can help you with setting up payroll for your checking account in QuickBooks Online (QBO), @moniquemccord-gm. 

QuickBooks uses the money in your envelope to fund payroll because it knows about your connected payroll account.

If you sign up for QuickBooks Checking before QuickBooks Payroll, you can follow the steps below:

1. To sign up for payroll, follow these steps.
2. Select your QuickBooks Checking Account when QuickBooks asks which account you want to use to fund payroll. Then click Accept and Finish.

You're ready to proceed once you've signed up for payroll. Behind the scenes, we'll link your QuickBooks Checking account.

Once done, let’s create an envelope for payroll. Take note that you can only have one envelope for payroll.

1. To make a payroll envelope, follow the steps on the article.
2. Select Employee Payroll when QuickBooks asks what you're saving for.
3. Transfer money from your QuickBooks Checking account into the envelope once you have it.

You can then run payroll. Also, QuickBooks uses the money in your payroll envelope automatically when you run payroll. Nevertheless, if payroll is more than the amount in your envelope, your QuickBooks Checking account is debited by QuickBooks. 

On the other hand, if you signed up for QuickBooks Checking after QuickBooks Payroll, you can go over to this article to learn more: Create envelopes to set your funds aside with QuickBooks Checking.

Let me know if you need further assistance with QuickBooks. I’ll be around to lend a hand. Stay safe!

Appreciate the update, @moniquemccord-gm.

Let's go ahead and update your bank account for payroll transactions directly from Payroll Settings. I'll show you how.

1. Go to the Gear icon.
2. Under Your Company, select Payroll Settings.
3. On the Bank Accounts section, select Company.
4. Select your account.
5. Click OK.

In addition, here's an article you can read to learn more about your payroll bank account: Change Bank Account Information.

Lastly, I've got you this helpful article for ideas about how you can work well with your payroll in QuickBooks: Create Paychecks in Online Payroll.

If there's anything else that I can help you with aside from updating your payroll information, please let me know in the comment section below. I'll be always around ready to help. Take care always!

This link no longer works. Does the Quickbooks Checking still work for payroll? https://quickbooks.intuit.com/learn-support/en-us/help-article/payments-account/create-envelopes-set....

This link no longer works. We recently tried to utilize our Quickbooks Checking for Payroll and it failed. After many hours on chat we've been informed we can't utilize the Quickbooks Checking account to pay for Payroll?

https://quickbooks.intuit.com/learn-support/en-us/help-article/payroll-processes/use-money-envelopes...

Greetings, Thomas! We are thrilled to welcome you to our Community thread. Our team is committed to providing you with detailed information about the QuickBooks checking account.

QuickBooks Checking is a business bank account that comes with several benefits, such as no monthly fees, no minimum balances, and no instant deposit fees. This account offers your business complete financial management, cash flow forecasting, and interest-earning potential. To use QuickBooks Checking, you will need to have either a QuickBooks Online account and be approved for online payments or have QuickBooks Money.

Please note that you cannot use a QuickBooks checking account to pay for payroll. You'll need to use the real business bank for payroll purposes.

I've included these articles so that you can read to know further details about QuickBooks Checking:

• QuickBooks Checking FAQ
• Free Small Business Checking Account 
• Use your QuickBooks Checking account

You can also save this resource that you can refer to in setting up payroll moving forward: Get started with QuickBooks Online Payroll.

The Community is always available to assist you. Please reach out to us by clicking the reply button or creating a new post on our forum. Wishing you a prosperous year, Thomas!

So QuickBooks Checking is offering to setup an envelope for payroll- so is that an available feature or not? If it's not possible to use QuickBooks Checking for payroll you guys should remove the suggestion to create a payroll envelope.

I do also see a routing and account number associated with my QuickBooks Checking account, could I just plug those into the payroll settings and use the QuickBooks Checking account for payroll?

I can share some information information about payroll envelopes, @Castellum. 

Yes, you can set up an envelope for your payroll. You can use QuickBooks Payroll envelope to save for your payroll runs. 

All you need to do is to set your QuickBooks Checking account as your payroll funding account. You can go to Step 4 of the following article to know more on how to update the bank account associated with your payroll: Change your payroll bank account.

If QuickBooks Checking isn't the bank account on file, you'll just have to money from your QuickBooks Checking account to the Payroll envelope, and the next time you run payroll, we’ll draw funds from the envelope first. If the envelope doesn’t have enough funds, we’ll draw what funds are there and draw the remainder from your QuickBooks Checking balance.

Check out the steps in the following article on how to create an envelope for payroll either in QuickBooks Online or QuickBooks Money: Create envelopes to set your funds aside with QuickBooks Checking. When QuickBooks asks what you're saving for, select Employee Payroll.

From here, you can now create and run your payroll. 

Let me know if you need further information about creating payroll envelopes. I'm always glad to help in any way I can. Have a great rest of the day!

I highly advise you don't utilize the envelope system. It is broken and we've had thousands of dollars missing for months and they still can't give us answers. They send you around from support person to support person to tell you that it's a GreenDot issue and you have to contact them because they manage the actual checking account. I spent almost 3 hours on chat with support today to again be told to contact GreenDot. At this point I think we will be leaving Quickbooks altogether.

Yeah, I wish I had seen your reply earlier. We tried it for two payroll runs and it was a DISASTER. I would transfer funds over electronically and they would take over a week to show up. We missed a federal tax payment because of it and I had to scramble to make emergency wire transfers over to the account to cover the next payroll because my transfers and ACHs initiated from my regular bank were nowhere to be found. I tried calling Quickbooks but they said I had to call Greendot. The lady who answered the phone for Greendot had no idea they had banking products, they wanted to know my Walmart prepaid credit card number to move forward. After hours of back and forth phone calls I was able to get a greendot person on the phone who at least knew about their checking products but she couldn't see any of my transfers- initiated internally or externally, even after I confirmed my ACHs had cleared the originating bank. I told her I was desperately trying to get those deposits cleared into my account and her only solution was to reject them and told me she would return them all to my original bank which was the exact opposite of what I needed her to do. I begged her not to return the transfers but she wouldn't listen, or didn't understand English. They were holding it somewhere without crediting to my account.

It's not a real checking account, and it's not a real bank. Lesson learned the hard way. I've moved everything back to my regular bank, we just setup a separate account for payroll and I use that like an 'envelope' to help earmark payroll expenses. Stay far far away from the Quickbooks "checking" account.

Oh- and when I tried to setup my company's HSA contributions from the Quickbooks checking account the bank that handles our HSA said the routing number was flagged in their system as restricted and they wouldn't conduct electronic transfers from it.