I'm here to ensure you can update your payroll due dates in QuickBooks Online, @danieldiez.
Changing the payroll due dates depends on whether the paychecks were approved or not. We can easily change a payroll due date for unapproved paychecks. Here's how:
- Go to the Payroll menu, then Employees.
- Click Run payroll.
- From the Preview payroll page, select the edit (pencil) icon beside the Net pay amount.
- Change the paycheck date, then select OK.
- Click Submit payroll when you're ready.
When the paychecks are approved, altering payroll due dates will depend on the way they're processed. For manually created paychecks, you have the option to delete and recreate them with the accurate pay date. In the case of paychecks processed through direct deposit, adjusting the payroll date will be based on when you sent or processed them.
The cut-off time for DD processing usually happens at 5 pm PST, two banking days before the paycheck date. It also depends on the payroll service you have.
Once you've sent the payroll before the cut-off time, you can first delete them. Here's how:
- Go to the Workers or Payroll menu.
- Select Employees.
- Click the Paycheck list under Run Payroll.
- Set the date range and select the paychecks you want to delete.
- Tap Delete.
- Mark the checkmark box to confirm the deletion.
- Choose Delete Paycheck.
Then, whenever you're ready, recreate the paychecks with the appropriate payroll due date.
In case the DD payroll is already processed, I'd recommend contacting our Payroll Support team to help you void the paychecks. From there, you'll have to recreate them with the correct pay date. That way, we can ensure your payroll and W-2 information are accurate.
Moreover, you can run any payroll reports to help you get a closer look at your business' finances, payroll costs, and employees.
If you have further questions about changing payroll due dates in QuickBooks, let me know in the comments below. I'll be around to provide the necessary help.
