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Payroll - ytd adjustment

An employee's salary increased effective April 1st, the ytd salary amount in the employee summary section is showing only the one new paycheque in the ytd amount.  How do I adjust this so that all the payroll from January 1st to date totals in the ytd column?

QuickBooks Team

Payroll - ytd adjustment

Hi Marcella1,


Thanks for reaching out. Making sure you have the right payroll YTD information is important for you and your employees, so I want to make sure this gets taken care of as quickly as possible. Being able to see exactly what's happened and how you've got things set up will help greatly with that.


For that reason, please get in touch with the QuickBooks Desktop support team at 1-877-772-9158. Pro and Premier support agents are available 24 hours a day and Enterprise support is on hand from Monday to Friday between 9 a.m. and 8 p.m. EST.


With tools such as a screen share session, and agent will be able to get you back in business.


Enjoy the rest of your day!

Level 1

Payroll - ytd adjustment

I paid too much by 350.00 and he paid it back.  I need to reduce his salary by that much.  No FICA or taxes came out.  He is contract labor.


Mary [last name removed]

[business name removed]



Payroll - ytd adjustment

Thanks for joining this conversation, @MaryPittman45.


If it wasn't a Direct Deposit (DD) paycheck, you can just open that specific paycheck and manually edit the amount to correct it.


Here's how:


  1. In QuickBooks Desktop (QBDT), go to the Employees menu at the top to get to the Edit/Void Paycheck.
  2. Enter a date range to find the paycheck.
  3. Select the check-in question and tick the Paycheck Detail option. 
  4. Enter the necessary changes, then save.


However, if it's a DD, you can void the paycheck and recreate a new one with the correct amount. Here's how:


  1. Go back to the Employees menu at the top to get to the Edit/Void Paycheck.
  2. Enter a date range to find the paycheck.
  3.  Select the check-in question, and click Void.
  4. In the pop-up box, enter YES and tick Void.
  5. Select the checkbox to agree to the terms and conditions of voiding the paycheck.


After that, here's how to send the voided paychecks:


  1. On the Employees menu, select Send Payroll Data.
  2. Click Send. You won't see any direct deposit checks to send, but this lets our system know to cancel the paychecks.
  3. Enter your payroll PIN, then select OK.


Once done, you can now recreate it with the correct amount. Consider checking out this article for the detailed steps on how: How do I create a paycheck for an employee?


Please let me know if you have any other questions or concerns in the comment section below. I'll be here to help. Have a good one!

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