cancel
Showing results for 
Search instead for 
Did you mean: 
AMYACCTING
Level 1

Payroll

I am using QuickBooks Desktop 2020.  In 2019, QuickBooks had an excel report that would pull the W-2 information to efile to the State of Montana.  That report is no longer available.  Is there another way to pull this information from QuickBooks?  I am trying to export the information to import into the system we use to produce W2s and 1099s.  This report worked very well but I can't use it now.

13 Comments
Rose-A
Moderator

Payroll

Good day, AMYACCTING.

 

I'm here to help ensure you'll be able to get the information you need in QuickBooks Desktop.

 

Updating your payroll tax table is a good start before pulling up any reports in QuickBooks Desktop. This is to ensure that your data is accurate and ready to use.

 

Once updated, you can pull and run the Tax Forms Worksheets report to get all the W2 information.

 

Here's how:

 

  1. Click Reports at the top menu bar and choose Employees & Payroll.
  2. Tap More Payroll Reports in Excel.
  3. Select Tax Form Worksheets.
  4. Choose Annual W-2/W-3, filter the Dates, and hit Create Report.
  5. This will show all the W-2 information you need.

You can also pull up the Payroll Detail Review or Payroll Summary report and you have the option to export them into Excel.

 

 

The following article lists different Excel reports and ways on how to generate them in QuickBooks Desktop: Excel based payroll reports.

 

I'm always up to answer any additional questions you may have regarding your QuickBooks reports. Feel free to reach out to me in the comment section below. Happy Holidays!

AMYACCTING
Level 1

Payroll

 
AMYACCTING
Level 1

Payroll

Both reports are great but they are not in the format the I need.  The Create State W-2 efile report was perfect.  It had headings with the employee information under each heading.  These reports do not provide that format.

BigRedConsulting
Community Champion

Payroll

The feature/report to eFile state W-2's should still be available, but it isn't when you first install and launch QuickBooks.

 

Before it appears, you need to get payroll updates and then restart QuickBooks. Then it should appear in the same place on the QB menu as before.

AMYACCTING
Level 1

Payroll

The State W2 Efile report is only available for certain states and unfortunately it does not apply to my state for 2020.  If I could edit the report, I could make it work but of course there is a password on it and changes are not allowed.  I was hoping to find a report that was similar to this to do what I need to do.

SarahannC
Moderator

Payroll

Hello there, AMYACCTING.

 

Since you'll file the W-2 form directly to a website, you can use the QuickBooks Desktop Payroll report shared by RoseMarjorieA and use it as a copy when you enter details into the system that produce W2s.

 

Another report that you may want to use is the Payroll Summary report. Then, manually bring the data by exporting or printing this report to get the information you need. 

 

Let us know if you have other concerns. Take care and stay safe always.

RachelW2
Level 1

Payroll

Is QB not going to bring back support for MT state W2 filing?

CharleneMae_F
QuickBooks Team

Payroll

I recommend contacting our Payroll Support Team, RachelW2.

 

This way, they'll be able to guide through the process of the MT state W2 filing. They are also equipped with tools that can securely look into your account.

 

Here's how to reach put to one of our supports:

  1. From the Help menu, select QuickBooks Desktop Help.
  2. In the Have a Question window, scroll down to click the Contact us link.
  3. This will display the Contact Us screen.
  4. Go to the Tell us more about your question section to enter the issue or topic in the field box.
  5. Click the Search button to display the Start a Message button.

 

To learn how to Montana state W-2 e-file works, I suggest checking this article: Montana State W-2.

 

 Additionally, I've included an article that will guide you in ensuring your compliance with state payroll tax regulations: Montana Payroll Tax Compliance.

 

For other payroll concerns, I encourage sharing more details here in the Community. This way, we'll be able to help you out.

Kristinjacctnt
Level 1

Payroll

I will be calling the help desk today.  QB is not supporting Montana w2 file creation.  Do you know when they will provide it?

Rasa-LilaM
QuickBooks Team

Payroll

Thanks for joining the Community, Kristinjacctnt.

 

Let me share some insights about building the MT State W2.

 

The form is available in QuickBooks Desktop Payroll. You should be able to create a file and upload it. If you’re unable to make one, make sure to install the latest maintenance release and update the tax table version.  

 

These processes will improve the functionality of the program and ensure that your payroll has the most up to date information. I can help guide you through the steps.

 

To download the maintenance release:

 

  1. Click the Help menu at the top menu bar to select Update QuickBooks Desktop.
  2. Tap the Update Now tab and tick the box for Reset Update to remove previously downloaded releases.
  3. Then, hit the Get Updates button.update qb.png
  4. Click OK to continue.
  5. Once done, restart QuickBooks to kick off the installation.update qb.png

Next, open the company file and update the tax table version. Check out this article for the complete instructions: Get the latest payroll tax table update.

 

After performing all these steps, you can start creating the state W2 form. I recommend following the procedure shared by RoseMarjorieA above.

 

To ensure you comply with the state payroll tax regulations, let me share the Montana Payroll Tax Compliance guide. From there, you’ll find details on tax forms, withholdings, etc.

 

Don’t hesitate to click the Reply button if you need further assistance with QuickBooks. I’ll get back to help and make sure you’re taken care of. Enjoy the rest of the day.

Kristinjacctnt
Level 1

Payroll

I figured it out.  You no longer have to create the file in excel.  You can efile from the normal File Forms tab in QB where you efile your 941 and Federal W2's.  It should be at the bottom, if you have done your latest payroll update.  I did have to make sure my filing method for the state was efile.  When you are in the File Forms tab, select Change Filing Method in Other activities at the bottom.  

Foamroof
Level 1

Payroll

Did you ever get help in filing for MT? I just got a notice from the St of MT that my files were never sent even though I have a report from Quickbooks saying it was sent.

How did you resolve this if you don't mind my asking

Thanks 

Charies_M
Moderator

Payroll

Hi there, Foamroof.

 

Since the reports say you've already filed the MT state W2 form using QuickBooks Desktop (QBDT), but you still got the notice that it wasn't sent. I recommend contacting our QuickBooks Care Team. This requires pulling up your account in a secure environment and reviewing the status of the forms you've sent for MT.

 

Here are the steps to contact support:

 

  1. Click Help at the top menu and select QuickBooks Desktop Help.
  2. In the Have a Question? window, enter a topic.
  3. Click Contact us.
  4. Hit the Stat Messaging button.
    undefined

Please take note our operating hours for chat support depend on the version of QuickBooks that you're using. Please see this article for more details: Support hours and types.

 

You might also be interested in visiting the  following articles to learn more about the process of using the electronic service in QBDT:

Keep me posted for additional questions or other concerns. I'd be more than happy to help. Wishing you the best of luck.

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us