Printing W2S on preprinted 4 part perforated for Desktop

Good to see you here in the Community, Union Treasurer.

I appreciate the screenshot you've provided. Let's get this sorted out.

Before you print your W-2s preprinted forms, as an initial step, update your QuickBooks Desktop to its latest release and download the latest tax table to synchronize the changes.

Once done, go back to your W-2s and make sure to perform a print test in blank paper to check if the alignment is correct with the boxes in a preprinted form. 

Here's how:

1. Choose Employees, then click Payroll Tax Forms and W-2s and Process Payroll Forms.
2. Click File Forms, then pick the Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal and click the Create Form button.
3. Choose either All Employees or Employee's Last Name.
4. Enter a filing period in the Year field, then click OK.
5. Hit Print/E-file.
6. In the Print W-2 and W-3 Forms window, then click Print Test.

If the text aligns with the boxes on preprinted forms, you can now print the form using the actual preprinted forms. For future reference on how to fix problems in printing W-2 Forms and to export the form in PDF file, you may check these articles:

Resolve printing issues.

Fix common problems and errors with the QuickBooks Desktop Tool Hub.

You can always get back to me if there's anything else you need. I need to make sure this is resolved and you're back to running your normal business processing. Have a good one!

This answer does not address my actual needs.  I need the ability to select 4-part preprinted forms.  Per my screenshot that option is not available.  

SAME PROBLEM HERE

Thanks for reaching out here with your concern, MADROBIN. Handling 4-up perforated paper is crucial for your employees. Let me provide insights when getting a copy for your records.

I understand the need to have the 4-part option available on preprinted W2 forms. Let's consider getting the latest payroll updates on your account to make sure recent changes and calculations on your payroll tax forms are accurate. To do this:

1. Go to Employees and select Get Payroll Updates.
2. Click Payroll Update Info.

Moreover, if you use QuickBooks Desktop Payroll Enhanced or Standard, you can get 3 or 4-part perforated paper. For QBDT Payroll Assisted, a 4-part perforated paper is available.

I've included this guide for more detailed information: Print your W-2 and W-3 forms.

For future reference, I'm sharing this article to help you review business finances: Run payroll reports.

I'll always be available in this forum for any added queries you may have when printing W2s in your account. Just let me know in the comments below, so I can get you covered.

They only print properly on BLANK preforated paper for the 4up.

Not on the preprinted forms.

4up w-2's only print on blank preforated forms.

Does not work on pre printed forms.