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Union Treasurer
Level 2

Printing W2S on preprinted 4 part perforated for Desktop

My W2s are preprinted, perforated, 4-up per employee.  I do not see that option when I go to print them.  The option for 4-up is there if I'm printing on blank paper, but not with forms.   Am I missing something?  Is there a preference or option setting elsewhere?  QB.jpg

Solved
Best answer January 27, 2022

Best Answers
BigRedConsulting
Community Champion

Printing W2S on preprinted 4 part perforated for Desktop

Yes, it's not available. Generally the best solution is to not print to pre-printed forms. There's no reason to and it's just harder because of alignment issues.

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3 Comments 3
Rose-A
Moderator

Printing W2S on preprinted 4 part perforated for Desktop

Good to see you here in the Community, Union Treasurer.

 

I appreciate the screenshot you've provided. Let's get this sorted out.

 

Before you print your W-2s preprinted forms, as an initial step, update your QuickBooks Desktop to its latest release and download the latest tax table to synchronize the changes.

 

Once done, go back to your W-2s and make sure to perform a print test in blank paper to check if the alignment is correct with the boxes in a preprinted form. 

 

Here's how:

 

  1. Choose Employees, then click Payroll Tax Forms and W-2s and Process Payroll Forms.
  2. Click File Forms, then pick the Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal and click the Create Form button.
  3. Choose either All Employees or Employee's Last Name.
  4. Enter a filing period in the Year field, then click OK.
  5. Hit Print/E-file.
  6. In the Print W-2 and W-3 Forms window, then click Print Test.

 

If the text aligns with the boxes on preprinted forms, you can now print the form using the actual preprinted forms. For future reference on how to fix problems in printing W-2 Forms and to export the form in PDF file, you may check these articles:

 

Resolve printing issues.

Fix common problems and errors with the QuickBooks Desktop Tool Hub.

 

You can always get back to me if there's anything else you need. I need to make sure this is resolved and you're back to running your normal business processing. Have a good one!

Union Treasurer
Level 2

Printing W2S on preprinted 4 part perforated for Desktop

This answer does not address my actual needs.  I need the ability to select 4-part preprinted forms.  Per my screenshot that option is not available.  

BigRedConsulting
Community Champion

Printing W2S on preprinted 4 part perforated for Desktop

Yes, it's not available. Generally the best solution is to not print to pre-printed forms. There's no reason to and it's just harder because of alignment issues.

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