Do or how the employees get a copy of their stud emailed to them every pay cycle? Thanks.

asghuman888 · ‎July 29, 2020

Do or how the employees get a copy of their stub emailed to them every pay cycle? Thanks.

MaryLandT · ‎July 29, 2020

I'm here to help ensure your employees get a copy of their paystubs, asghuman888,

You'll need to invite employees to QuickBooks Workforce so they can view their paychecks, W-2's and other information. To get started, log in to QuickBooks Online as the company or master admin.

Then, follow the steps outlined below:

Go to Workers or Payroll menu, and select Employees.
- For a new employee, select Add an employee.
- For an existing employee, select the employee’s name, then select Edit ✎ next to Pay.
Add your employee's info, including their email address.
Then, select the Invite this employee to view their pay stubs and W-2s online checkbox.
Select Done.

After that, you can provide this article to your employees so they access the website: View your paychecks and W-2s online in QuickBooks Workforce.

Once an employee accepts an invitation, they’ll be able to create their own Intuit Workforce account. This allows them to manage their own user ID, personal settings, and security info.

Please note, your employees will only see their W-2s from the current tax-filing season.

Should you need anything else concerning payroll, don't hesitate to comment below. I'm always around to help.

View solution in original post

MaryLandT · ‎July 29, 2020

I'm here to help ensure your employees get a copy of their paystubs, asghuman888,

You'll need to invite employees to QuickBooks Workforce so they can view their paychecks, W-2's and other information. To get started, log in to QuickBooks Online as the company or master admin.

Then, follow the steps outlined below:

Go to Workers or Payroll menu, and select Employees.
- For a new employee, select Add an employee.
- For an existing employee, select the employee’s name, then select Edit ✎ next to Pay.
Add your employee's info, including their email address.
Then, select the Invite this employee to view their pay stubs and W-2s online checkbox.
Select Done.

After that, you can provide this article to your employees so they access the website: View your paychecks and W-2s online in QuickBooks Workforce.

Once an employee accepts an invitation, they’ll be able to create their own Intuit Workforce account. This allows them to manage their own user ID, personal settings, and security info.

Please note, your employees will only see their W-2s from the current tax-filing season.

Should you need anything else concerning payroll, don't hesitate to comment below. I'm always around to help.

chale · ‎April 29, 2021

I have QB Desktop Pro 2021 and have Employee tab with drop down menu. However, do not see where this might be in this version. Thanks.

Mich_S · ‎April 29, 2021

It's a great day here in the Community, @chale.

Thank you for your time in posting. I'd be glad to share ideas on how employees get a copy of their paystub in QuickBooks Desktop.

There are three ways on how an employee can get their paystub copies. They can do it either through email, print them out, or by setting up QuickBooks Workforce for your QuickBooks Desktop.

To access it through email, first, let's update QuickBooks to the latest version. Once done, follow these steps:

1.Go to the Edit menu and select Preferences.

2.Under Send Forms, select the My Preferences tab.

3.Select one of the options in the Send email using section.

If you use Gmail, Yahoo, or similar email services, select WebMail.
If you use Microsoft Outlook, select Outlook. If you don't see the Outlook option, here's how to set it up.
If you want to use the QuickBooks email service, select QuickBooks Email. If you haven't already, here's how to set up your email service.

Feel free to read this article for more details: and for Steps 3: Email pay stubs from QuickBooks Desktop.

You can always hit the Reply button if you need further help. Have a good one!

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Do or how the employees get a copy of their stud emailed to them every pay cycle? Thanks.